The document provides instructions on how to customize various settings and features in Gmail. It explains how to create signatures and add images, set up multiple signatures, avoid recording signatures automatically, change or create themes, show or hide email snippets, position the chat window, set up video and voice chat, conduct video and group chats, use Google Docs gadgets like calendars and documents, manage time and mailboxes through methods like Inbox Zero, set up priority inbox, connect Outlook to Gmail, and get updates and troubleshoot issues.

1. By:
Veni Paladagu

2. Paid
Admin
DNS settings

7. Search

11. Conti…

14. Labels
Creating Nesting Shortcuts Editing

21. • Go to settings  general tab
• Go to signatures column
• If you have a web address you can click the button (chain)
and type your web address.
• Add image by clicking add image button, but the image
should exist on the net.
How To Create Sign and Add Image

23. How To Create Multiple Signatures
• Choose the option called “Canned responses”.
• The next time you want to send a mail to a particular person,
you can directly go to the canned responses recorded.
• The canned responses option is also a default reply template.
• You can overwrite and delete the canned responses.

25. How To Avoid Recording The Signature At The
Bottom Of The Mail
• Go to settings labs signature tweaksenable it.
• Save the settings. Now the signature will appear right below
the body of the email.

27. How To Change The Theme or Create a Custom
Theme
• Change the theme in the settings tab.
• You can also select the option ‘Random Theme’. The theme changes
every day.
• In the themes tab, select custom theme. You can choose the theme
for each part of your Gmail page.
• You can insert images by selecting the images option at the bottom.
But you can have only one custom theme.

30. Whether or Not To Show Snippet
• Snippet: The first few words from your email that appears
next to the subject in Inbox.
• To enable or disable snippets go to mail settings  enable or
disable snippets.
• You can also choose the number of email to be shown in the
first page of Inbox, depending on the bandwidth of the
internet.

32. How To Position The Chat Window
• If the chat window is on the left, go to labs right side chat
and enable it. The chat box now will appear on the right side.
• Only chat can be put on the right side and not the other
gadgets.

34. How To Setup The Video and Voice Chat
• To enable go to www.google.com/talk/. Install the plug-ins.
• Go to mail settings tabs; to check the version of the plug-
ins.
• You can also check how the video works by selecting the
‘verify your settings’ option. You can also check the
microphone and headphone settings.

36. How To Use The Video Chat
• Choose the option to call his/her computer. If you have the person’s phone
number recorded, you can call their phone.
• Certain options: mute the voice, move the video output of yourself on
your computer by clicking and dragging.
• Clicking the icon in the top left corner of the video screen will allow you to
view full screen.
• Click the “arrow” symbol on top of the video chat window, it will show the
video chat in a new skin.

38. How To Have a Group Chat
• Click the add person icon located at the top of the chat box.
• Icon with a speech bubble shows that it is a group chat.
• When you want to quit the group chat, just click ‘X’.

40. How To Use Google Docs Gadgets
• Calendar shows common events in different colours.
• You can also use a ‘Mini-calendar’.
• ‘Google docs’ shows the recently viewed docs.
• Using ‘Google Docs’ you can create drawings, presentation,
documents, forms and spreadsheet.

42. How To Use a Calendar Gadget
• When you are composing an email, press the ‘Invitation
button’, you can send invitations.
• You can see everyone’s calendar in the same dialog box.
• You can add the event to your calendar by clicking a particular
date and then clicking the add button.

44. How To Create New Doc Using Google Doc
• Click the document from the top left corner of the browser window
and go to labs and enable the ‘Google docs’ option.
• Then go to the ‘Google docs’ gadget in the bottom left corner then
select new doc. Then you can start editing the document and
presentation as well.
• You can also choose a template for your presentation by clicking the
new presentation button.

47. Managing Your Time
and Mailboxes

48. GETTING THINGS DONE
METHOD- DAVID ALLEN
PRINCIPAL
• SYSTEMATIC APPROACH
• COLLECTION BOX
• EMPTY DOES NOT MEAN
“COMPLETE”
INBOX ZERO METHOD
• OPEN TO ATTTEMPT ZERO
• DELETE ALL OLDER THEN-X DAYS
• CHECK OLDER ONE AND DELETE
• NEW EMAIL ACTIONS
1.DELETE
2.DELEGATE
3.DEFER
4.DO

49. DELET
E
DRAG
MESSAGES

50. How to set priority inbox

51. Create a filter

54. Bob
feature
Multiple email-
Select default

55. Receive mails from 5 email
accounts

56. Enable pop setting from receiving
end

58. admin@..
Was
added …

59. Login with different -----reply with
different
Verify with the
respective mail address

60. Connect outlook to Gmail account

61. Enable Imap
Move to outlook Add new account Manual
setting

62. Incoming server-----encrypted
connection—outgoing
server(SMTP)—encrypted
connection

63. Perform the test

64. Using Gmail with Your
SmartphonesBenefits:
 Portable
 Easy to Use Interface
 All Features of Desktop Gmail are
included in Gmail Mobile
Important: Enable Internet Message
Acceptance Protocol
 Open Gmail via Browser and go to
Gmail Settings
 Settings > Choose Forwarding
& IMAP
 Make sure IMAP Enable is selected
or ticked
 save changes

65.  How to Setup Gmail Account in Android:
 Go to Settings > Account and sync
 Add account > Google > Next
 Sign in:
 username
 password > sign in
 Sync data selection : mails, calendars and contacts.
 Finish > confirmation screen
 To Run The Gmail App:
 Go to application: Gmail app > Choose from your different accounts
 For Different Folders > All labels
 To Uninstall:
 Go to Setting > apps > Properties > Uninstall app
Android

66. Android

67.  To setup Gmail Account in iPhone:
 Go to iPhone Settings > Choose Mail Contacts and Calendar
 Add Account > Click on Microsoft Exchange > Fill in the details
 Username > Password > Next
 Put in Server: m.google.com
 Sync Data Options: Mail, Contact and Calendar > Switch On or Off > Save
 To Run the app:
 Go to apps select mail app > choose from different mail >
 all Mail box
 To Delete the App:
 Go to Settings > Choose Mail Contacts and Calendar > Delete desire account
iPhone

68. iPhone

69.  Gmail is the process of continues innovations.
 New features getting added each day.
 New updates are launched each month or so.
 Technology is changing drastically.
 New devices are coming in.
Getting Updates and
Help

70. G Mail Blog
 New Features
 Recommended Reviews/ Articles
 Articles and Screen Shots
 Priority inbox
 Alert by email
 Gmail on Twitter
 Subscribe:
 Gmailblog.blogspot.com
 googleappupdate.blogspot.com

71. Help Center
 Recommended Articles
 Gmail Help Forum
 Specific Questions.
 Post a Question or Questions
 Or See Another Relevant Question Answers

72.  Problems:
loading Mails
Sending Mails
Receiving Mails or any other problem
 Try sing out and login in
 Delete browser cookies
 Use HTML 5 supported browsers
 Google App Status Dashboard
Trouble Shooting

73. Google App Status Dashboard