Presentation skills


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SOFT SKILLS WORLD takes pleasure in introducing itself as an experienced and competent conglomeration with more than 300 Training & Development professionals. This team represents key functional domains across industries.

We sincerely look forward to joining hands with your esteemed organization in our endeavour to create a mutually satisfying win-win proposition per se Organization Development interventions.

May we request you to visit us at have a glimpse of the bouquet of our offers .We have partnered with the best & promise you an excellent organizational capability building.

We firmly believe Hard Skills alone are not sufficient enough to enhance business success. Aligned with high performance organizational culture and given the right direction, Soft Skills is the best recipe for business success.

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Presentation skills

  2. 2. THE Ps PlanF PrepareAM OF PRESENTATION PracticeOUS PresentPs
  3. 3. How To SucceedT With Your PresentationsHE PresentingST The IcebergR Principle PracticingATE PreparingGY Planning
  4. 4. Presentation Planning• Structure• Delivery• Group presenting• Your turn• Feedback
  5. 5. PLANNING
  6. 6. Stages of Presentation• Planning (Principle of ASTOR - C)  Audience  Subject  Time  Objective  Resources  Context
  8. 8. Preparing Tips on preparing contents / material• Do’s Processed Information Alternatives Recommendations Graphs & Models Flow Chart Key points/words Demo
  9. 9. Preparing• Contents  Prepare but DONT put on the slide / transparency Raw Data (Even if formatted) Examples/ Anecdotes Running Text Complex Drawings• No busy / crowded transparency / slide
  10. 10. Preparing Tips on preparing material• Handouts Raw Data Additional Data Readings
  11. 11. T AIMHE INTRODUCTIONS BODYT Examples DemonstrationsR Discussion IllustrationsUC ReasonTU QuestionsR CONCLUSIONE
  12. 12. PRE Make ThemPAR BigIN .GMA BoldTE .RIAL Beautiful Use multiple sensory perception
  13. 13. Keep It Simple (Text)• Too many colors• Too Many Fonts and Styles• The 6 x 7 rule – No more than 6 lines per slide – No more than 7 words per line
  14. 14. Falling Leaves Observed Christchurch Dunedin WellingtonJanuary 11,532,234 14,123,654 3,034,564February 1,078,456 12,345,567 16,128,234March 17,234,778 6,567,123 16,034,786April 16,098,897 10,870,954 7,940,096MayJune Too detailed ! 8,036,897 10,345,394 16,184,345 678,095 14,856,456 4,123,656July 8,890,345 15,347,934 18,885,786August 8,674,234 18,107,110 17,230,095September 4,032,045 18,923,239 9,950,498October 2,608,096 9,945,890 5,596,096November 5,864,034 478,023 6,678,125December 12,234,123 9,532,111 3,045,654
  15. 15. Falling Leaves in MillionsIn 106 Christchurch Dunedin WellingtonJanuary 11 14 3February 1 12 16March 17 6 16April 16 10 7May 8 10 14June Much Simpler 16 0 4July 8 15 18August 8 18 17September 4 18 9October 2 9 5November 5 0 6December 12 9 3
  16. 16. Keep It Simple (Sound)• Sound effects may distract too • Use sound only when necessary
  17. 17. Keep It Simple (Transition)• This transition is annoying, not enhancing • "Appear" and "Disappear" are better
  18. 18. Make It Clear (Complement) • Use contrasting colors • Light on dark vs dark on light • Use complementary colorsThese colours do not complement
  19. 19. Make It Clear (Size)• Size implies importance
  20. 20. Make It Clear (Size)•Size implies importance
  21. 21. Preparing• Sequence / Flow  Logical strands/blocks  Connectivity between points/blocks  Simple to complex  Build up / Evolve & not explode
  22. 22. Preparing - Topic Outline Blocking Introduction Issue 1Development { Issue 2 Chronology Issue 3 Conclusion
  24. 24. 1. Audience analysis Who? What? When? Where? DETAILED HOMEWORK IS ESSENTIAL TO ENSURE YOU SPEAK TO THE AUDIENCE CORRECTLYstructure
  25. 25. RELEVANT 2. Set the objectives ENGAGING MOTIVATING PERSUASIVE Pitching for businessConvincing a bouncer After dinnerto let you in the club! speech RELEVANT ENGAGING MOTIVATING Selling a Making a case PERSUASIVE product for a salary rise Running a Selling creative Best man work to a client meeting speech
  26. 26. 3. Collect persuasive information Collect information to prove your points Don’t be scared to leave stuff out – less is more Always refer back to the objectivestructure
  27. 27. 4. Creating a compelling presentation Attention One minute pitch WIIFT? grabbing Agenda Body Summary conclusion openingstructure
  28. 28. 5. Visual aids ‘A picture is worth 1000 words’structure IMPACT
  29. 29. 6. The rule of threestructure
  30. 30. 7. Rehearse, rehearse, rehearse ‘If you fail to prepare, you prepare to fail!’ Practice out loud Rehearse against the clock Learn your script Video yourselfstructure
  31. 31. 8. Deliverystructure
  32. 32. 9. Review 10/10structure
  33. 33. Delivery
  34. 34. Bad Presentation
  35. 35. 2-way communication Hello! How do! delivery
  36. 36. Rules For Presenting• Fitness for purpose• To achieve its objective A : Accuracy B : Brevity C : Clarity
  37. 37. Rules For Presenting• K : Keep• I : It• S : Short and• S : Simple
  38. 38. Rules For Presenting• Present in three stages : – T 1: Tell them what you are going to tell them – T 2: Tell them what you want to tell them – T 3: Tell them what you have told them
  39. 39. Functions of Three BlocksIn tro d u ctio n Te ll th em w h a t yo ure g o in g to te ll th emD e ve lo p m e n t Te ll the m C o n c lu s io n Te ll th em w h a t yo u ve ju st to ld th e m
  40. 40. Make eye contact- Maintain attention - Convey conviction - Relate personallydelivery
  41. 41. Control your speech - Pace - Volume - Voice delivery
  42. 42. Remember to breathe - Take deep breaths- Use it to punctuate & emphasise points - Helps channel nervousness delivery
  43. 43. Posture - Stand tall- Move with confidencedelivery
  44. 44. Managing Self:Body Language Appearance Eye Gestures contact BODY LANGUAGE Posture Walk Facial expressio ns
  45. 45. Fiddling - Don’t do it!delivery
  46. 46. Smile- Confidence, warmth, reassuring delivery
  47. 47. Gestures & movement- Emphasis, involving,interesting delivery
  48. 48. Questions are gooddelivery
  49. 49. merci Always say thank you danke graciasdelivery
  50. 50. Managing Self : Common Problems• Verbal fillers – “Um”, “uh”, “like” – Any unrelated word or phrase• Swaying, rocking, and pacing• Hands in pockets• Lip smacking• Fidgeting• Failure to be audience-centered
  51. 51. Tips To Handle The Unexpected• Don’t ignore the unexpected!• Practice for the unexpected!• Do everything you can to avoid the unexpected• Never assume, always confirm• Cope with unexpected travel problems!• Remember, always be a professional.• Don’t take things personally• Be prepared — especially for the unexpected!
  52. 52. Remember:• YOU are the presentation, not the Aids.• Be relaxed and confident• Practice is the key• DO rehearse.
  53. 53. Group presenting• Give everyone a fair turn• Always look interested• Don’t be afraid to help each other out• Rehearse together
  54. 54. Scope of PresentationS. No. Parameters Explanations 1 Opening Greeting, introducing self and the topic. In group presentations assess through the transition 2a Quality of Content Relevant examples, content in line with the topic 2b Quality of speech 3a Eye Contact (EC) Make EC with all the participants. (May have 3variants, no EC, partial EC, proper EC with all 3b Posture Way of standing- alert, confident and erect Gestures Hand & head movements in sync with verbal communication 4 Use of Presentation Use of LCD, Laptop/Desk top, board, marker, other aids if Aids used 5 Relevance of Content aligned to the interest of the audience, Flow of content content is logical 6 Audience Is it Interactive or not Involvement 7 Grooming Appropriate, decent and elegant dressing 8 Query Handling Entertaining, Listening and Answering a Question appropriately. 9 Confidence Displays attentiveness, command on language and content 10 Closing Summarizing, thanking the audience. In group presentations assess through the handover during transition
  55. 55. Presentation planning tool
  56. 56. It’s presentation time folks