The document provides an overview of the key features and functions of Microsoft Word, including: 1) It describes the various views (Normal, Outline, Page Layout, and Online Layout) and interface elements like menus, toolbars, and scrollbars. 2) It explains how to perform common text editing and formatting tasks like selecting text, changing fonts, inserting page breaks, and adding bullets and numbering. 3) It provides shortcuts for commands like cut, copy, paste, find and replace, and discusses options for formatting documents like setting margins and page size.

1. MICROSOFT WORD Information and Communication Technology

3. TITLE BAR MENU BAR TOOLBARS RULER

4. DOCUMENT VIEW Normal view Normal view is the most often used and shows such formatting as line spacing, font, point size, and italics. Multiple-column text is displayed in one continuous column. Outline view Outline view displays the document in outline form. Headings can be displayed without the text. A heading can be moved and the accompanying text moved with it.

5. DOCUMENT VIEW Page Layout view The Page Layout view shows the document as it will look when it is printed. Online Layout view The Online Layout view optimizes the document for online viewing (viewing the document in a browser).

6. DIALOG BOXES MOVE YOU THROUGH AN OPERATION

7. TEXT AREA

8. STATUS BAR

9. HORIZONTAL & VERTICAL SCROLLBARS

10. RECENTLY USED FILE LIST

11. SAVE VS. SAVE AS If you are working in a new document and you select save, Word prompts for a filename. If you are working in a previously saved document and select Save , Word saves, without warning you the older version is to be replaced. If you select Save As from the FILE menu, then you can assign a new filename or a new drive location.

12. CHOOSING MENU COMMANDS BY USING ALT KEY Pressing the Alt key while typing the underlined letter on the Menu bar. Typing the letter underlined on a drop-down menu. If a dialog box appears, you can move around the dialog box by pressing the Alt key and any underlined option.

13. INSERTING TEXT

14. LINE SPACING Click on F o rmat. P aragraph

15. Indenting means to add blank space between the left and/or right margin and the paragraph text. Indenting Paragraphs

16. HANGING INDENT Click on F o rmat. Highlight Paragraph. Press Enter. Click on the I ndents and Spacing tab, if that tab is not in the front. In the S pecial field, click to open the pull-down menu. Click on Hanging. In the B y box, type 2.0" . Click on OK.

17. INSERTING A PAGE BREAK Insert – Page Break <Ctrl>+Enter key

18. CURSOR MOVEMENT Keystroke Action [  ] Left one character [  ] Right one character [Ctrl]+[  ] Right one word [Ctrl]+[  ] Left one word [Home] Beginning of the line [End] End of line [  ] Up one line [  ] Down one line

19. CURSOR MOVEMENT Keystroke Action [Ctrl]+[  ] Up one paragraph [Ctrl]+[  ] Down one paragraph [Page Up] Top of screen [Page Down] Bottom of screen [Ctrl]+[Home] Beginning of the document [Ctrl]+[End] End of docment [Ctrl]+[Page Up] Previous Page [Ctrl]+[Page Down] Next page

20. 2 BASIC WAYS TO SELECT A TEXT Use the mouse Use the keyboard

21. Text Selection Shortcuts Keystroke Description A Word Double-click on the word Several Bits of text Select the first of text, then press and hold [Ctrl] as you select the remaining blocks of text A sentence Press and hold [Ctrl] and click anywhere in the sentence A line of text Click in the selection bar next to the line.

22. Text Selection Shortcuts Keystroke Description A paragraph Triple-click in the paragraph, or double-click in the selection bar next to the paragraph. The whole document Triple-click in the selection bar or press [Ctrl]+[A]

23. Selection Area Action Selection  Click The adjacent line of text is selected.  Double-click The paragraph of line is selected.  Click and drag upwards/downwards Selects multiple lines of text.  Triple-click Selects the entire document

24. Selecting Text Using Keyboard Keystroke Selection [Shift]+[  ] One character to the right. [Shift]+[  ] One character to the left. [Shift]+[Ctrl]+[  ] To the end of a word. [Shift]+[Ctrl]+[  ] To the beginning of a word. [Shift]+[End] To the end of a line. [Shift]+[Home] To the beginning of a line. [Shift]+[  ] One line down. [Shift]+[  ] One line up.

25. Selecting Text Using Keyboard Keystroke Selection [Shift]+[Ctrl]+[  ] To the end of a paragraph. [Shift]+[Ctrl]+[  ] To the beginning of a paragraph. [Shift]+[Page Up] One screen up. [Shift]+[Page Down] One screen down [Shift]+[Ctrl]+[Home] To the beginning of a document [Shift]+[Ctrl]+[End] To the bottom of a document Ctrl+A Entire Document

26. FORMATTING TOOLBAR STYLE FONT FONT SIZE

27. BOLD ITALIC UNDERLINE HIGHLIGHT ALIGN LEFT JUSTIFIED ALIGN RIGHT CENTER FORMATTING TOOLBAR

28. FORMATTING TOOLBAR NUMBERING BULLETS DECREASE INDENT INCREASE INDENT BORDERS

29. WORKING WITH FONTS

30. FONT DIALOG BOX Click on Format Font

31. Font Effects

32. KEYSTROKES <Ctrl>+<B> Bold <Ctrl>+<I> Italic <Ctrl>+<U> Underline

33. STANDARD TOOLBAR NEW OPEN PRINT SAVE PRINT PREVIEW SPELLING CUT COPY

34. STANDARD TOOLBAR PASTE FORMAT PAINTER UNDO REDO INSERT TABLE EXCEL WORKSHEET COLUMNS DRAWING SHOW/HIDE ZOOM CONTROL

35. KEYSTROKES Cut <Ctrl>+<X> Copy <Ctrl>+<C> Paste <Ctrl>+<V> USING DRAG AND DROP

36. MANUALLY PLACING & MOVING TABS flush left cause text to align flush left at the tab stop-standard center cause text to center beneath the tab stop flush right cause text to align flush right at the tab stop decimal cause text to align on a decimal point or period

37. Setting Tab Stops with the Ruler

38. Adjusting Tab Stops Format Tabs

39. MORE EDITING OPTIONS

40. MARGINS Click File Page Set-up

41. Using the Ruler to Set or Change Margin

42. Setting the Paper Size File Page Setup

43. PAGINATION Insert Page Numbers

44. FIND AND REPLACE <Ctrl>+<F> Find <Ctrl>+<H> Replace

45. COPYING FORMATTING Click on the font containing the format to copy Click the format painter button Highlight the font to paint the format.

46. SHRINK TO FIT File Print Preview Click Shrink to Fit Button

47. OTHER DOCUMENT ENHANCEMENTS

48. HIGHLIGHTING

49. HEADER AND FOOTER View Header and Footer

50. SWITCH BETWEEN HEADER & FOOTER SHOW PREVIOUS SHOW NEXT SAME AS PREVIOUS PAGE NUMBERS DATE TIME PAGE SETUP SHOW/HIDE DOCUMENTS CLOSE

51. BULLETED & NUMBERED LISTS Format Bullets and Numbering

52. COLUMNS Format Columns

53. Creating A Table Insert – Table – Insert Table Table – Table Auto Format Adjusting Size Merging

55. Changing Column widths

56. Table Properties

57. Merge Cells

58. Password Protecting a Document Tools Options Security Tab

59. Checking Errors and Grammar Right click on the wrong word/grammar Suggested correct words are displayed

60. Thesaurus Dialog Box [Shift]+[F7] Tools Thesaurus

61. Word Count Tools Word Count

62. Symbols Insert Symbols

63. Special Characters

64. Automating Tasks (AutoCorrect) Correct TWo INitial Capitals Capitalize first letter of sentences Capitalize names of days Correct accidental usage of cAPS lock key Replace text as you type Exceptions

65. USING THE DRAWING TOOLBAR

66. BORDERS AND SHADING

67. USING WORDART

68. WordArt

69. WordArt

70. WordArt

71. CLIPART

72. Resizing Clip Art Graphics

73. Picture Toolbar

74. Inserting Pictures from Other Sources Insert -> Picture -> From File

75. Format Picture Dialog Box

76. Watermark Effects

77. Watermark Effects

78. Rearranging Graphic Layers Bring to Front Send to Back Bring Forward Send Backward Bring in Front of Text Send Behind Text

79. Grouping and Ungrouping Graphics

80. Format Autoshape