Microsoft Word allows users to create documents with text, graphics, tables and more. It provides tools for formatting text, inserting images and other objects, arranging page layout, and printing documents. Key functions include opening, editing, formatting, saving, and printing documents. Word provides options to access these functions through menu commands, keyboard shortcuts, and ribbon tabs.

1. Microsoft Word 2007
Introduction
Microsoft word is part of the Microsoft office. Its main function is for
producing documents that can includes text, graphics, table, clip art etc.
OR
Microsoft word is very important program of the MS Office. We can write in it our
all text such as letters, applications, paragraphs, essays and stories etc. we can
change the style of our text.
Document Basic
Create a New Document
Create a New Document from Menu Option
Click the Office Button and select on New
The New document dialog box appears.
Click Blank Document.
A new blank document appears.
OR
Create a new Document from Keyboard
Press Ctrl + N
Opening the Document
Opening the Document from Menu Option
From the office Button, select on Open
OR
Create Opening Document from Keyboard
Press Ctrl + O

2. Saving a Document
Saving the Document from Menu Option
Click the Office Button than click on Save.
OR
Saving the Document from Keyboard
Press Ctrl +S
Printing a Document
Print the Document from Office Button
Select the Office Button than click on Print
OR
Print the document from Keyboard
Press Ctrl +P
Closing a Document
Closing a Document from MS Word Window
To click the Upper Right Corner ×
OR
From the Office Button click Exit Word
OR
Press Alt + F4
Editing a Document
Using the Undo Command from Keyboard Option
Press Ctrl +Z
Using the Redo Command from Keyboard
Press Ctrl +Y

3. Using the all select data Command from Keyboard
Press Ctrl+ A
Home
Font
To change the font style of data.
Font size
To change the font size of data.
Grow Font
Increase the font size.
Shrink Font
Decrease the font size.
Clear Formatting
Clear all formatting from the selection, leaving only the plain text.
Bold
Make the selected text bold.
Underline
Underline the selected text.
Italic
Italicize the selected text.
Strikethrough
Draw a line through the middle of the selected text.
Subscript
Create small letters below the text baseline.

4. From the keyboard option
Press Ctrl +”=”
Superscript
Create small letters above the line of text.
From the keyboard option
Press Ctrl+Shift+”+”
Change Case
Change all the selected to uppercase, lowercase, or other common capitalizations.
Text Highlight Color
Make text look like it was maker with a highlighter pen.
Bullets
Start a bulleted list
Click the arrow to choose different bullet style.
Numbering
Start a numbered list
Click the arrow to choose different numbering style.
Decrease Indent
Decrease the indent level of the paragraph.
Increase Indent
Increase the indent level of the paragraph.
Left-to-Right Direction
Set the direction of text to be displayed from left-to-right.
Right-to-left Direction

5. Set the direction of text to be displayed from right-to-left.
Align Text Left
Align text to the left
From the keyboard option
Press Ctrl +”L”
Align Text Center
Align text to the center
From the keyboard option
Press Ctrl +”E”
Align Text Right
Align text to the right
From the keyboard option
Press Ctrl+”R”
Align Text Justify
Align text to both the left and right margins, adding extra space between words as
necessary.
From the keyboard option
Press Ctrl+”J”
Line Spacing
Change the spacing between lines of text
You can also customize the amount of space added before and after paragraphs
Shading
Color the background behind the selected text or paragraph
Border

6. Customize the borders of the selected cell or text
Find
With the command, we can find any word in our record
From Keyboard option
Press Ctrl + F
Replace
We can replace word with our record from Keyboard
Press Ctrl + H
Go to
You can go to any Line or Page from keyboard
Press Ctrl + G
OR
From Functional Keypad
F5
Changing Paragraph Alignment
Changing Text Alignment: Write Command Tab Option
1. Select the text to be formatted
2. From the Home command tab, in the Paragraph group, click the
appropriate text alignment button.
Changing Text Alignment: Keyboard Option
1. Select the text to be formatted
2. To left align the paragraph press Ctrl + L
3. To center the paragraph press Ctrl + E
4. To right align the paragraph press Ctrl +R
5. To justify the paragraph press Ctrl + J
Adjusting Line Spacing

7. Adjusting Line Spacing: Write Command Tab Option
1. Place the insertion point in the desired paragraph
2. From the Home command tab, in the paragraph group, click Line
Spacing select the desired line spacing
Adjusting Line Spacing: Dialog Box Option
1. Place the insertion point in the desired paragraph
2. From the Home command tab, in the Paragraph group, click Paragraph
The Paragraph dialog box appears.
3. Select the Indents and Spacing tab
4. From the Line spacing pull-down menu, select the desired spacing
5. Click OK
Insert
Here you can make the new page
Ctrl + Enter
OR
From the insert command tab, within the Page group, click Page Break
Table
You can make table of many rows and columns.
From the insert command tab, within the Table group, click Table, Insert Table
1. Number of columns
2. Number of rows
Picture
Insert a picture from a file
From the insert command tab, within the illustrations group, click Picture
Clip Art

8. Insert the clip art into the document, including drawing, movies, sound or stock
photography illustrations a specific concept
From the insert command tab, within the illustrations group, click Clip Art, click
Shapes
Insert ready-made shapes such as rectangles and circle, arrows, lines, flowchart,
callouts.
From the insert command tab, within the illustrations group, click Shapes
Smart Art
Insert a Smart Art graphic to visually communicate information
Smart Art graphic range from graphically lists and process diagrams to more
complex graphics, such as Venn diagrams and organization charts.
From the insert command tab, within the illustrations group, click Shapes
Hyperlink
Create a link to a web page, a picture an e-mail, or a program
From the Insert command tab, within the links group, click Hyperlink
From the keyboard option
Press Ctrl +K
Header and Footer
Header
Edit the header of the document
The content in the Header will appear at the top of each printed page
From the Insert command tab, within the Header & Footer group, click on
“Header”
Footer
Edit the footer of the document

9. The content in the Footer will appear at the bottom of each printed page
From the Insert command tab, within the Header & Footer group, click on “Footer”
Page Number
You can draw the number on the pages
From the insert command tab, within the Header & Footer group, click Page
Number
Word Art
From the insert command tab, within the text group, click on Word Art
Drop Cap
Create a large capital letter at the beginning of a paragraph
From the insert command tab, within the text group, click on Drop Cap
Date and Time
You can insert date and time in your data
From the insert command tab, within the text group, click on Date and Time
Symbol
Insert symbol that are not on your keyboard, such as copyright symbols, trademark
symbols, paragraph marks, and Unicode characters.
From the insert command tab, within the symbols group click on Symbol
Page Layout
Margins
Select the margins sizes for the entire document or current section
From the Page Layout command tab, within the Page Setup, click on Margins
I. Top = 1
II. Bottom = 1
III. Left = 1

10. IV. Right = 1
V. Gutter = 0.5
VI. Gutter Position = Left OR Top
Orientation
Switch the pages between Portrait and Landscape layouts
From the Page Layout command tab, within the Page Setup group, click on
Orientation then click Portrait OR Landscape
Size
Choose a paper size for the current section
To apply a specific paper size to all sections in the document, click More Paper
Size
From the Page Layout command tab, within the Page Setup group, click on Size
then click More Paper size
Columns
Split text into two or more columns.
From the Page Layout command tab, within the Page Setup group, click on
Columns then click More Columns
Watermark
Insert the ghosted text behind the content on the page.
This is often used to indicate that a document is to be treated specially such as
Confidential or Urgent.
From the Page Layout command tab, within the Page Background group, click on
Watermark
Page Color
Choose a color for the background of the Page.
From the Page Layout command tab, within the Page Background group, click on
Page Color
Page Borders

11. Add or change the border around the page.
From the page Layout command tab, within the Page Background, click on Page
Border
Indent & Spacing
Indent Left
Move in the Left side of the paragraph by a certain amount
From the Page Layout command tab, within the Paragraph group, click on Left
Indent Right
Move in the Right side of the paragraph by a certain amount.
From the Page Layout command tab, within the Paragraph group, click on Right
Spacing
Before
Change the spacing between paragraph by adding space above the selected the
Paragraph
From the Page Layout command tab, within the Paragraph group, click on Before
After
Change the spacing between paragraphs by adding space below the selected the
Paragraph.
From the Page Layout command tab, within the Paragraph group, click on After
View