1. POONAM CHOUDHARY
Contact No. : +91-9871763784,
Email: poonamchoudhary0308@gmail.com
OBJECTIVE:
Seeking a position providing challenging responsibilities & to be part of professionally managed,
reputed organization, where I can work to the best of my abilities & potential.
CAREER ABRIDGEMENT:
 Achievement & result oriented with good communication, presentation & interpersonal
skill.
 Detailed, strong, learning and organizing skills matched with the ability to manage stress,
time and people effectively.
 A good team player with ability to lead a team by example and motivate them to achieve
desired objectives.
EDUCATIONAL CREDENTIALS:
Examination Institute Year
B.com University of Rajasthan 2008
Higher Secondary Rajasthan Board 2005
Secondary Rajasthan Board 2003
AREAS OF EXPOSURE
Current Employer:
Designation Organization Period
Executive Assistant
to Sr. Director
Finance & Ops
PepsiCo India Holdings Pvt. Ltd
Aug. – 2014 to till
date
Key Responsibilities & Accountabilities:
 Proactively supporting to the Director's office in day to day activities
 Undertaking daily business administration, secretarial support.
 Establishing connects with senior stakeholders
 Provide diary administration support
 Oversee Office Administration (including: Office supplies, liaison with different teams)
 Provide travel & expenses support
 Managing and prioritizing own workload to meet business expectations and requirements
 Undertake ‘adhoc’ MS Word, MS Excel, MS PowerPoint
 Co-ordinating the work of teams on a day to day basis, providing support to team
members as appropriate
Day-to-day administrative support
 Organizing Meetings and Coordination
 Calendar and Attendees Management
 Maintaining Calendars efficiently and ensuring that meetings are set without any clashes.
 Dealing with multiple email accounts, handle faxes, video - conferencing, screening of in-
coming & out-going calls

2.  Communicating with internal Departments for co-ordination of instructions/activities from
Director's office
 Preparation of agendas and circulation of detailed Minutes of Meeting with further follow-
up
Travel & Entertainment
 One Point of contact for the Team.
 Guiding team with the travel process.
 Coordinating with the Travel Desk to ensure Timely functioning.
 Ensuring the tickets are booked with the RBS Limit
 Following the approval matrix
 Arranging Invites, Visa etc

Organizing Trainings, Town-halls, Arranging Logistics
 Guiding employees about the training processes.
 Liaising with the Training team on logistics arrangement.
 Resolving the queries of the Training team as well as the attendees.
 Arrangements of Venues.

Process expense claims & invoices of outside vendors.
 Ensuring claims are submitted reflecting proper adherence to cost centre codes.
 Checking claims incurred by the team.
 Reviewing claims submitted by the team (Travel).
 Chase with Finance for payment release.
Headcount - New Hire, Attrition
 Welcoming the New Hire
 Introducing them to the Team and the floor
 Sending them the Welcome Note
 Resolving the new hire queries.
 Arranging for their smooth functioning
Previous Employer:
Designation Organization Period
Sr. Executive -
Admin
Au Financiers India Limited
June 2009 to Aug 2014
June. – 2009 to Aug
2014
Key Responsibilities & Accountabilities:
Joined as an Front office Executive (June 2009 to Sep 2010)
 Office Administration/Secretarial Support to staff.
 Accurate recording and transmission of messages
 Support other administrative staff
 Responsible for handling internal and external calls and transferring them to the desired
extension numbers. The task would involve handling EPBAX and maintaining records for
the outgoing STD and ISD calls.
 Attending Visitors and maintaining their records.
 Responsible for Courier receiving & distribution to concern person and queries.
 Responsible to keep reception area clean and tidy at all time.

3. Promoted as an EA to MD (Oct 2010 to Sep 2012)
 proactively manage the diary of the Managing Director, making and confirming
Appointments and ensuring all necessary paperwork is prepared relating to those
appointments/meetings, where appropriate.
 To monitor, track and respond to emails as appropriate and necessary.
 To take minutes at meetings and circulate as appropriate.
 Screen and answer all telephone calls, take messages and respond to queries as
appropriate.
 To manage the opening of all incoming mail and to filter/distribute/handle appropriately ,
 Photocopying and preparation of documentation using Microsoft Word, Access and Excel
as required.
 To ensure all incoming and outgoing information for the Managing Director is fully
 Coordinated between the different business functions.
 Providing all administrative support as required.
Promoted as an Sr. Executive Admin (Sep 2012 to Aug 2014)
 Ordering stocks of stationary & visiting cards and others items of day to day consumption
and maintaining the stock records.
 Providing administration related information and supervising administrative activities like
general admin, petty cash, mobile connections, courier, florist, pest control, and
housekeeping.
 Arranging welfare parties for the staff. This includes supervision of catering, gifts and
other logistic arrangements required for office get-togethers.
 Arranging board meetings, video conferencing and other management meetings.
 Maintaining attendance details for the housekeeping staff and supporting staff (Driver,
security, office boy)
 Maintaining & Repairing generator, HVAC, invertors, UPS, furniture, electronic
equipments and other related.
 Sending leave applications and loan requests of the junior staff to the Manager HR.
 Responsible for ensuring cleanliness & maintenance of the premises, including designing
of duty charts and supervision of housekeeping staff.
 Arranging transport for day to day commuting by the staff and maintain records thereof
responsible for booking of travel tickets in coordination with the travel agencies.
 Effective vendor management which includes negotiations, preparation of contracts, AMC
formulation/renewal, billing and payments.
 Ensuring that all facilities are maintained at all times. This includes close co-ordination
with electricians, plumbers, carpenters and other facilities available on call.
 Handling day to day Petty cash which includes disbursement and reconciliation.
 Responsible for Cafeteria management which involves checking the quantity and quality
of food served in cafeteria and deciding the weekly menu.
 Monitoring the consumption of meals and raw materials on day to day basis and updating
the stocks accordingly, in coordination with the cafeteria staff.
 Responsible for overall security of the premises. This includes supervising the security
roster, monitoring & reporting of CCTV footage.
 Generating and submitting weekly MIS Reports on cleanliness, security, cafeteria and
other administrative issues.
 Arranging accommodation and entertainment arrangements for company visitors, new
joinees, etc.
 Co-ordinate with HR and Accounting departments for document tracking and keeping.
 Handling travel desk which includes Air tickets, train tickets, domestic and international
travel, visa processing, hotel bookings.

4. Designation Organization Period
Office Coordinator Trade India.Com – Jaipur – India Jan 2008 to May 2009
Key Responsibilities:
 Looking clients query after sales of products.
 Accepted forms to be submitted in resource departments.
 Resolve the queries of the clients.
 Coordinate branch with Delhi Head Office for all day to day activity.
 Very rich experience of doing coordination of Branch
 Holding good position in the branch.
Designation Organization Period
Holiday Counceller Club Mahindra holidays – Jaipur – India Jan 2007 to Jan 2008
Key Responsibilities:
 Handling the Customer Care Desk.
 Involved in Business Sales.
 Preparation of Monthly Business MIS
Achievement
 Awarded for best collaboration under people leadership in 2013
I.T. SKILLS
 Computer Training from RKCL, Jaipur.
 Well conversant with M.S. Office, Internet.
 Obtained a certificate of Advance Excel from NIIT, Jaipur
PERSONAL INFORMATION:
Date of Birth 03rd Aug. 1988
Husband’s Name Mr. Nikhil Banerjee
Marital Status Married
Languages Known Hindi and English