1. CURRICULUM VITAE
Ismail Khan
Position – Executive Secretary
Objective:
A highly motivated individual with years of experience as Executive Secretary; possesses
strong interpersonal skills; ability to handle training programs and manage staff teams; has the
capacity to adjust in a fast changing environment, ability to handle conflict with different
groups; has outstanding communication skills.
Career Profile:
• Worked with Princess Nora Bint Abdulrahman University for Women under AL
Yamama Company for Contracting and Trading as a Admin & HR Secretary from Jan
2013 to March 2015.
• Worked with FACET Construction Engineering Pvt Ltd as a Administrator from Jan 2008
to Dec 2012.
• Worked with JOBEAST.CO.IN as a Administrator cum HR Executive from Jan 2003 to
Dec 2007.
• Worked With Office of the Addl. Commissioner Greater Hyderabad Municipal
corporation (GHMC), Hyderabad as a Administrative Officer from August 2001 to Dec
2002.
Responsibilities at the Office of the Addl. Commissioner (Greater Hyderabad Municipal
Corporation).
 Provided secretarial assistance for Routine Office Administration.
 Prepare and maintain Quotations, Invoices, Work orders, bills Etc.
 Office correspondence, Letter Drafting, Filing Etc.,
Duties and Responsibilities at JOBEAST.CO.IN.
 Planning and program development.
 Administration of all Contract Labor.

2.  Attending Incoming & Outgoing calls with proper etiquettes and maintaining records
for them.
 Maintaining company’s files and folders like staff attendance, vouchers, receipts
books, invoices etc.
 Answering the calls and direct the calls to the concerned person / extension.
 Maintaining /Updating Leave Records, Prepare & process timely distribution of
Salary, bonus, increment Salary slip, leave encashment, final settlements and
preparing salary statements.
 Follow up of Confirmation Records statutory obligations - PF, ESIC, Prof Tax,
Gratuity, LTA, Bonus.
 Arranging & conducting Interviews/Initial screening the candidates/ helping in
recruitment processes.
 Ensure statutory compliances for PF withdrawal, Annual returns, Monthly challans,
factory License, Shop & establishment license, labour law and record information on
a timely basis. Liaison with all Government Agencies ensuring adherence to
compliance.
 Conduct employee orientation and facilitate new comers joining formalities
Maintain and regularly update master database (personal file, personal database,
organogram) of each employee.
 Resolve grievances or queries that any of the employees have. Escalate to the right
level depending on the nature of the grievance or issue.
 Prepare letters like offer, confirmation, etc, implement and administer performance
management process as per the PMS policy and timelines.
 Review job descriptions for all positions at regular intervals and update them in
consultation with the respective Managers.
 Keeping records of staff insurance and get it renewed in due time.
 Coordinate with consultants & candidates for scheduling appointments with the
Management team for sourcing.Greeting and assisting visitors and Guests.
 Maintenance of Attendance Register and keeping a track on Outdoor Duties of the
Executives / Staff.
 Maintaining reports, books of accounts and ledgers in accordance to company’s
policy.
 Manage all banking transactions of the company.
 To do the data entry, prepare presentations, make reports whenever required
by the team.
 Maintaining inward and outward data concerned.
 Receiving and sending faxes whenever required and confirm the receipt and delivery
of the same.
 To perform other administrative work like supervision on Housekeeping and
other administration purchases viz. inventory.
Responsibilities at FACET Construction Engineering Pvt Ltd.
 Maintain Petty cash and coordinating with finance dept.
 Vouchers, Cheques & Entries in Tally.
 Reconciles records with internal company employees and management, or external
vendors or customers.
 Occasional flexibility to work in other roles as required in the project phase or as
suggested by the company.

3.  To adopt corporate dress code – i.e. western formal dressing suitable for
office environment.
 Store Maintenance - Stationery & Welfare.
 Salary Statement, PF, Professional Tax Statement
 Maintaining salary discrepancy sheet of the employees.
 Project Reports - Division wise.
 Updating Inventory received and other work.
 Maintaining the files, records and documents as required.
 Handling Telephonic and Walk-in enquiries.
 Verifying the accuracy of invoices and other accounting documents or records.
 Update and maintain accounting journals, ledgers and other records detailing
financial business transactions (e.g., disbursements, expense vouchers, receipts,
accounts payable). Enters data into computer system using defined computer
programs.
 Outstanding - Collections & Payables - Division wise.
Job Profile at Al yamama co. for trading & contracting, Saudi Arabia, Riyadh
 Assisting Hr Manager.
 Keeping up-to-date contact details (i.e. names, addresses and telephone numbers)
for the management committee and (where relevant) ordinary members of the
organization.
 Encoding Documents of Employees.
 Maintaining Manpower Monitoring.
 Orientation of new Employees.
 Facilitating Medical Exams for new Employees.
 Assisting employees of salary query.
 Facilitating of Employees Exit, Vacation & Leave.
 Handle national staff contracts and promote employee adherence to personnel
policies, and ensure compliance with all labor laws.
 Maintain the confidentiality of all sensitive HR information at all times.
 Follow up on international staff recruitment activities and liaise with HR Dammam
and Regional office to keep staff data updated throughout the assignment, and
update the international staff recruitment sheet.
 Maintain knowledge of international staff entitlements and benefits, assisting in
responding to questions raised by staff.
 Maintain tracking of staff time and effort reporting, leave and absence.
 Attendance Register, Leave Register & Salary Register,
 Circulating agendas and reports.
 Keeping up-to-date contact details (i.e. names, addresses and telephone numbers)
for the management committee and (where relevant) ordinary members of the
organization.
 Compiling lists of names and addresses that are useful to the organization, including
those of appropriate officials or officers of voluntary organizations.
 Responding to all committee correspondence.
 Preparing a report of the organization’s activities for the year, for the Annual
General Meeting.

4. Academic qualifications:
• Bachelor of Commerce (B.Com) from Osmania University, Hyderabad.
Technical Qualifications:
• Diploma in Computer Hardware Engineering.
• Advance Diploma in Computer Applications.
• Post Graduate Diploma in Computer Education.
• Diploma in Fiber Optics in the National Small Industries Corporation Ltd, (NSIC)
Prototype Development and Training Centre (PDTC).
• Diploma in Computerized Air Line Ticketing from Society for Employment Promotion
and Training in Twin Cities (SETWIN).
Technical skills:
Operating System : MS-Dos, MS-Windows(3.1, 95, 98, ME, XP, Vista & Windows 7)
Office Tools : Ms-Office (XP, 2003 and 2007)
Email Tools : Outlook Express (6), Microsoft Office Outlook 2007
Other skills:
• Outstanding communication.
• Strong experience in supervising management teams.
• Office administration, bookkeeping and scheduling.
• Client relationship management.
• Training, management and motivational.
Proficient languages:
English, Arabic, Hindi, Urdu and Telugu.
Strengths :
Determination, Dedication, Desire, Discipline, Decision Hardworking & Sincere
Personal profile:
Father's Name : Late Jaffer Khan
Date of Birth : 15-12-1976
Marital Status : Married
Religion : Islam
Passport No. : M9222682
Passport valid until : 21 May 2025
Email : i_khan732@hotmail.com
MOBILE NUMBER : 0091-99 63 10 20 33
0091 91 00 22 03 73
SKYPE ID : ismailkhan732

5. Permanent Address : 11-3-220, 575 Spl"C" Mallepally,
Hyderabad, 500 001
A.P. India.
References: Professional reference will be furnished upon request.

6. Permanent Address : 11-3-220, 575 Spl"C" Mallepally,
Hyderabad, 500 001
A.P. India.
References: Professional reference will be furnished upon request.