1. Shanu Joy
Contact No: 0524291752
E-mail ID : sshhaannuujjooyy..nnssnn@@ggmmaaiill..ccoomm
Address : SShhaaiikkhh HHaammddaann bbuuiillddiinngg,,
Flat NoA10 Apartment
32 Opposite Karama
Bus station, Dubai
Passport No:N1200587
Visit Visa expire Date: 05-Jan-2016
Seeking assignment as Administration / Vendor / Facility Manager with a
reputed organization.
Executive summary
 Qualified with management skills.
 Resolute and committed professional offering reputation of unwavering accuracy
and consistently delivering the responsibilities in Administration, Vendor
Management & Facility Management.
 Excellent interpersonal, communication and customer interaction skills honed on
the job.
 Enriched with logical reasoning, a keen intellect and strong desire to excel in
professional career.
 Possess keen business acumen in analyzing & understanding business requirements,
customer-value maximization & developing new business processes and revenue
streams.
 Keen learning ability to grasp new knowledge and apply the same in a resourceful
manner.
 A Systematic, organized, hardworking and dedicated team player with an analytical
bent of mind, determined to be a part of a growth-oriented organization.
 Demonstrated ability to manage vendors, financial & material resources towards the
achievement of stated objectives, to plan & manage work programmes and to lead,
motivate & provide effective guidance to a team of professional & support staff.

2. KEY COMPETENCIES
 General Administration
 Procurement
 Vendor Management
 Operation Management
Facility Management
KEY ROLES HANDLED
General Administration: Handling all administrative activities like maintenance of office
equipments, transport, housekeeping& maintenance of office & record keeping. Monitoring
adherence to statutory regulations & compliance with various governmental agencies:
monitoring disciplinary issues & legal matters. Coordinating activities for the identification
of training of employees for upgrading their technical skills. Ensuring prompt resolution of
employee grievance to maintain cordial management-employee relations & achieve
dedication by the workers. Effective liaising with external agencies, Govt. Authorities &
various departments within the organization.
Vendor Management: Developing long-term partnerships with suppliers and managing
day-to-day supplier performance to ensure meeting of service, cost, delivery & quality
norms. Executing vendor evaluation, vendor rating calculation and necessary actions for
under performance. Consistently evaluating vendor performance to ensure adherence to
predefined specifications and supply of quality material / execution of job works.
Facility Management: Managed the entire facility for office cleaning, mechanical, electrical
and general maintenance. Manage a group of facilities personal and varies vendors. I
managed office and cube space planning for employee moves and relocations. Monitored the
security and the building through pass cards.
Procurement : Procurement of Minor Capital Equipments and Revenue items
required for the Project. Co – Ordination with Equipment Maintenance Department for
Planning of Spares & consumables required for Preventive & Schedule maintenance.
Procurement of material considering three important factors QUALITY, DELIVERY &
COST. Ensuring best quality at best minimum price at the desired time through value
engineering. To Maintain Effective Supply Chain to avoid any delay to the Project.

3. Career synopsis
Previous Employer : Walson services pvt ltd. & GSH india pvt ltd
Designation : Assistant facility manager
Work Site : Nokia solutions and networks india pvt ltd
Period of Tenure : 1st june 2011 to 19
th
june 2015
Keys & Responsibilities
 Manage office operations to ensure efficient office environment.
 Upkeep of office administrative facilities and ensure availability of daily miscellaneous
requirements to provide harmonious work culture to employees.
 Directing, coordinating and planning essential central services such as reception, security,
maintenance, cleaning and waste disposal.
 Monthly least expectance (LE) preparations of all supplies and services against the yearly
site budget
 Procurement of Minor Capital Equipments and Revenue items required for the Project.
 Coordinating with the suppliers and getting the quotation of exact materials required.
 Entering purchase requisition in SAP and preparing Items Receipt Note and Purchase
Order in SAP and placing of orders.
 Accountable for inspection in terms of exact requirement and quantity as per the
Purchase Order.
 Invoice verification and GRN preparation for vendor payments.
 Managing proper dispatch of Invoice to accounts and timely release of payments of
vendors.
 Event Management, Organizing meetings, conferences, making travel arrangements and
hotel reservations
for guests.
 Monthly seat allocations for new employees and updating the details in the Mywork
place tool
 Coordinating Monthly HSE trainings for HK staffs, reception staffs & Maintenance team
 Coordinating with AMC vendors and ensure to do the periodical services & keeping all
the records
 Co-ordination with Security team and Pest control officials
 Co-Ordinate with internal auditors & keeping all the legal and complains documents
 Supervise BMS room staffs and provide Access cards and employee ID’s to the new
staffs and recording all the registers

4. Previous Employer : CBRE South Asia Pvt. Ltd (Sub contract MJ enterprises)
Designation : Admin Executive
Work Site : Vodafone Cellular Limited, India Cochin.
Period of Tenure : 1st April 2007 to 31st May 2011
Duration 1
st
April 2007 to 31
st
May 2011
Department Administration/Facility Management Operation
Work Abstract Admin/Facility Executive
Role  Assigns and Supervise the all the operational activities at site.
 Ensuring smooth functioning of the site and co-ordinate with different
departments such Housekeeping, Mail room, Cafeteria Management,
Electrical, Repair, Maintenance, Commercial departments .
 Continues evaluation on employee’s performance to get better productivity at
site.
 Conducting Staff meeting on regular intervals
 Provides guidance and instructions to selected staff.
 Organize and directs housekeeping orientation programs.
 Co-ordination with Security team and Pest control officials.
 Maintaining of essential records, files and statutory registers.
 As per the labor law all the statutory registers were preparing, maintaining and
keeping at site.
 Co-Ordinate with internal auditors and other govt Officials in the compliance
part.
 Co-ordinate and follow up with vendors
Keeping/tracking the details such as Inventory, Stationeries etc. .
 Visiting all Vodafone offices and stores across Kerala (09 Office and 31
Stores), at least ones in a month for internal auditing.
 Preparing and circulating the managerial reports to senior official such as
MMR, Site visit report, HK & Stationery Inded, Usage Tracker ,Monthly Petty
cash tracker etc.
 Organize vendor meeting for maintaining smoother business relationship
 Managing/keep a good track with all vendors such as Stationery, HK, Office
Equipment’s, Building Maintenance, Transport, Sports, Gifts, F&B, Security,
EHS, Event management, Guest relation and electro mechanical.

5. Academics
 BA Economics (Distance)  MG University  2010
 Diploma in hotel management  Chavara institute of management studies  2005
 Higher Secondary  Board of Kerala  2003
 SSLC  Board of Kerala 2001
TECHNICAL QUALIFICATION
 Proficient with Microsoft Windows Operating System 2000, XP, 7
 Knowledge of Internet Browsing, Mail composing, Outlook Express
 Operating Systems : Knowledge of MS-Dos, MS-Word, MS-Excel, Power Point.
Personal dossier
Date of Birth : 29.05.1985
Martial Status : Married
Sex : Male
Language Proficiency : English, Hindi, Tamil &Malayalam
Nationality : Indian
References : Shine Joy, (Brother)DXB Tel-0501677340
Declaration
I Shanu Joy hereby confirm that information given above is true to the best of my
knowledge.
Place: Karama, Dubai
Date:
Yours Faithfully,
Shanu Joy