1. Cindy Marks
630-932-1416 / cindysmarks@gmail.com
Career Summary
Accomplished assistant offering over 10 years of administrative experience. Interact professionally with all levels
of staff and maintain the highest level of confidentiality; known for tact and diplomacy in handling sensitive
issues. Highly organized, motivated, energetic and personable associate working in Human Resources,
supporting Senior Management, Director of Pharmacy H.R., Director of Pharmacy Recruiting and College
Relations, and Pharmacy Recruiting Managers. Consummate professional consistently demonstrating the ability
to work in an efficient manner, preparing well-researched and accurate documents on time while staying flexible
with additional issues that arise. Improved communication between cross functional teams, fostering a sense of
teamwork and collaboration.
Personal Business Traits:
• Excellent communication skills
• Great People skills
• Ability to multi task
• Independent worker
• Team player
• Stay focused and calm under pressure
Accomplishments:
• Continually seek out and enjoy new challenges
• Implemented new procedure for mailers which saves time and reduced cost
• Developed process to monitor pharmacy students insuring candidates for future hire
• Frequently learn new software systems
• Reorganized storage area for ease and accuracy of tracking supplies
• Resolve disconnects between departments
• Received 3 peer awards
Skills:
Excel Oracle Adobe Pro V-Lookup Proofreading
Word Survey Monkey PeopleSoft Mail Merge Continual Learner
Outlook Power Point Photo Shop Taleo Access
Work Experience:
New Albertson’s Inc., Franklin Park, IL Sept 2002 to Present
Administrative Assistant – Pharmacy H.R. Recruiting Department
Responsibilities:
• Coordinate Affiliation Agreements for pharmacy rotation students for IPPE and APPE externships
o Liaison between pharmacy universities and Legal Department until agreement verbiage is agreed
upon
o Maintain pharmacy affiliation spreadsheet (track schools, update contacts, note comments, save
electronic copy of agreement, etc.)
o Liaison between pharmacy universities and Records Department to acquire current certificate of
insurance
• Coordinate upgrade process for internal pharmacy students
• Photo Shop
o Create and update brochures
2. o Create ads for mailers
o Create photo backgrounds for APhA events
• Schedule Interviews
o Call candidates to schedule interviews
o Notify hiring managers via outlook
o Prepare interview packet for hiring manager and competencies for interviewee
o Set up interviews using VTC, Outlook, or contacting USSC Operations for remote interviews
• Manage the Pharmacy Incentive Tracking Spreadsheet
o Process pharmacist incentive checks and pharmacy student loans
o Prepare period and quarterly reports
o Determine when to send collection letter and calculate interest owed
o Work with Tax Department regarding the forgiveness of loans
• Prepare reports
o Run queries in PeopleSoft
o Track termed employees
o Create power point presentations
o Created exit survey and track responses
o Compile turnover data
• Taleo Specialist - Taleo is an on-line applicant tracking system
o Add candidates into Taleo
o Move candidates forward in system
o Create letters for candidates
• PeopleSoft
o Maintain associates pay rate, promotions, transfers, etc.
o Enter new associate information
• Customer Service
o Welcome pharmacy students when beginning rotation
o Provide support to associates when needed
o Answer calls, resolve or redirect
• Process weekly payroll for submission to Payroll Department
• Maintain Recruiters calendars
o Plan and schedule meetings
• Monitor pharmacy students status, both at school and work
• Survey Monkey - Create and update surveys; pull and track results
• Mail Merge – Merge names and addresses into document
• Import text files (delimited format) into excel
• Proofread - welcome aboard letters, flyers/bulletins, updated documentation processes, etc.
• Analyze reports
Signature Specialty Sales & Marketing, Westmont, IL May 2001 to Sept 2002
Promotion and Pricing Specialist
White Hen Pantry, Inc., Elmhurst, IL June 1997 to May 2001
Payroll Specialist
Volunteer work:
• Peoples Resource Center co-instructing adults in excel
• West Suburban Humane Society
• Brookfield Zoo Docent
C. Marks
