Social Media in 30 Minutes a Day
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Social Media in 30 Minutes a Day

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This session was presented at the 2012 Council on Accreditation's conference in NYC August 6, 2012. For more information, visit amysampleward.org

This session was presented at the 2012 Council on Accreditation's conference in NYC August 6, 2012. For more information, visit amysampleward.org

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  • Let’s dive in to Community Mapping! You might be an avid user of flickr, and love sharing photos. But that doesn’t mean all your volunteers are. Mapping your community helps you identify where everyone is, likes to be, and wants to engage with you. The Community Mapping exercise is most valuable when you can do it as a full organization or a team of people from across the departments. Plus - If you want to start listening to the community but not sure where they are, there’s a resources slide at the end of the presentation with a link to Build your own Listening Dashboard!
  • As more and more folks arrive at your house, you want to circulate with the goal to listen for interesting conversations that you can join in or contribute to. You also want to help by answering questions (“where’s the bathroom?”) and making introductions.
  • Notice which groups are congregating where, what they may be interested in, what they are talking about. This will help you put out food and start games based on where people are and who may be interested in what. Same with your communications or calls to action online, you want to be able to talk in a way and deliver information that is appropriate to the groups you’re talking with, wherever they are. The key is that you encourage everyone to create and participate – whether they bring food or a bottle of wine or a board game. All the places you engage online should be two-way spaces so that your community can start conversations, ask questions or share content just as much as you can. This should be a space where people feel comfortable contributing and being themselves – even if they do have blue eggs.
  • Lastly, you have to put out balloons, signs, or other decorations to sign post your location for those looking to join in the fun. This is the same as connecting your website link to all your various profiles or including it every time you comment online so people know how to get back to you. Creating bread crumbs that people can follow online could even be things like using common hashtags or tagging other people or organizations when posting.
  • These rings are true whether you are talking about an organization or an individual. You can put yourself in the gray circle.
  • Community – These are people you can share with directly. You know them, you know how to reach them. You probably even know what they like, think, do.
  • To reach the network with a message, it needs to go through someone in the community. Phone tag.
  • The crowd is really the rest of the world, at the largest scope, but usually seen as all those in the city or region or topic area you wish you could talk to but don’t have a connection to yet.
  • The way we communicate with each layer, and what we communicate, is different.
  • Let’s dive in to Community Mapping! You might be an avid user of flickr, and love sharing photos. But that doesn’t mean all your volunteers are. Mapping your community helps you identify where everyone is, likes to be, and wants to engage with you. The Community Mapping exercise is most valuable when you can do it as a full organization or a team of people from across the departments. Plus - If you want to start listening to the community but not sure where they are, there’s a resources slide at the end of the presentation with a link to Build your own Listening Dashboard!
  • Step 1 – Identify all the groups within your community. As I said before the definitions, community is a huge, nebulous thing. To start mapping the community we need to first identify which groups are within it. Do you have volunteers, interns, or adjunct staff? Maybe you work with schools so you have segments for teachers, administrators, parents, students, and then groups outside of the school. Here are some questions that can help get people talking to start sharing the groups they work with. In my experience, the more diverse group you can get together to have this conversation and work through this planning together, the more complete a picture you can draw of your community. When people who work in services, programs, grant writing and fundraising, for example, all share their view of the groups in the community, not only can you start mapping the network but you can also have really rich discussions about the way different parts of your organization view the community.
  • The next step is to define the goals that match each group. There are two sets of goals to be discussed here: the first are the goals of that group – what do they want from you, why do they want to come to you, what do they get out of it? The second are the goals your organization has for that group – what are you hoping they will do, how will they contribute, what are you asking for from them? Again, this conversation can be really eye-opening as a part of building the community map, but also as far as encouraging dialogue within your organization and providing clarity around the organizational goals and the way they play out with the community engagement.
  • The third step is to identify the tools. This means identifying the spaces, platforms, and applications where each group congregates and where you can communicate with them. Even though much of these will be online social technologies, don’t forget about the offline spaces, too. Identifying the mechanisms you can use to communicate with each group can help you target your efforts, but in many cases illuminates areas where only one or a couple groups use a certain platform, while others use another – not only will this help you figure out where to say things, but can dramatically change what you say where.
  • Here’s what your Community Map could look like. If you’re doing this as a group in the office or at a retreat, you can use a whiteboard or a flip chart, or even have someone do it on their computer so long as everyone can see it in real-time with a projector or something. You’ll see there’s a column for each area we talked about: the groups first, then their goals, your goals, and finally the tools. I also have a template of this chart set up as a public google doc so you can use that link to get the template and save it to your computer for your own use. Before I move to the next section – does anyone have any questions?
  • Pledgematic facebook social graph to get supporter data Email tools to track opens, clicks, etc.
  • When it comes to creating great content, there are four important elements, especially with social media. You’ll notice that the goal is in the middle of all three because it is always the core of your success and the first step in any decision. The people you want to talk to are closely connected to the goal and if one changes, the other may react. Your tools are defined both by the goal of what you want to do, but also by the people – are they tools that that audience uses and likes? And the content – is that a platform or application that supports that kind of content? Similarly, the content is defined by the goal, but also by the tools at your disposal and the people who will consume it.
  • Content planning! This is where we start to get a little bit more messy as we pull in even more data to make our plan. The questions on this slide are great questions to help you in your content planning. You’ll see as we work through this planning template how you can start to pull in or create answers to all these questions.
  • The first step is identifying all the content. Now, for this content map to be as valuable across your organization as possible, you want to be as specific as you can be with this section. I’ve listed some examples to get you started, but really think about all the various pieces of content you have. Instead of listing “blog posts,” instead, list what those blog posts are about: maybe job openings, volunteer opportunities, news about your work, examples of your services or people you have helped. New grants or new programs. There will probably be a lot of things to list. And that’s okay!
  • The next step focuses on goals. These goals should primarily come from the Community Map where you have two columns’ worth of goals and actions. There will be additional goals as well, but you do want to ensure that the goals you have already identified from the community map are included here. The additional goals could be things like, increase visibility, recruit new funders, find new staff or volunteers, etc.
  • The third step is listing all the possible outlets. Again, you can draw a lot of these from the community map, but you will probably find that this is an opportunity to be really specific, more specific than you were in the community map. For example, the community map may have identified facebook as a platform that one group uses. And in the content map you may list a facebook page as well as facebook events as you can create an event that’s tied to your page but publicizes and manages RSVPs for a one-time event.
  • Here’s an example of what your content map might look like. You’ll see that the goals and the content are listed on the left, and then along the right are all the various outlets. I like to use X, O and blank to denote that x=that content is always posted to that outlet; o=content is posted only if relevant; and blank=content is never posted to that outlet. You can use yes no maybe or any other set of indicators that work for you. Again, I’ve created this template as a public google doc so you can use that link to grab the template and save it to your own computer to use with your team. Before we go ahead with the metrics and tracking, does anyone have any questions?
  • Source: http://ansonalex.com/wp-content/uploads/2012/03/social-media-usage-statistics-2012-infographic-large.jpg Age on Facebook – 46% are 45 or older. And gender is more female than male.
  • Source: http://themillennialimpact.com/millennial-report/key-findings/ When it comes to Millennials, 65% say they want to learn about your work on your website and 55% say social media – those are clear indications that they want to hear from you in places that are officially your channels but they can engage on their own time and agenda. Keep in mind that 75% said that they donated money to a nonprofit last year – so these are just people wanting to follow your work or like your pictures, they want to donate, too.
  • Source: http://themillennialimpact.com/millennial-report/key-findings/ Looking specifically at Facebook for a second, 74% of the Millennials surveyed said they would promote events on Facebook. So give them that chance! Also of interest here, as you look at your community map and content plan, do you have news stories, data and statistics, compelling videos, to share? Have you made social
  • The first step to getting valuable metrics is having access to analytics. I imagine many people on this webinar have used google analytics before or have it hooked up to your organization’s website now. You can use google analytics with a lot of other places you may be investing time and energy online, too! Including blogger and wordpress, wikispaces and even facebook. There are links on the resources slide for more information about how to get set up if you are interested. The point here is that even if the online space isn’t “yours” it is still a place you can and should feel empowered to track and measure.
  • In addition to creating a listening dashboard, you can use all kinds of tools to ensure you get alerted to important actions. These are just a few of the dozens of applications and companies out there. If you aren’t already using Google Alerts, then get started today! You can even set up google alerts as RSS feeds that are part of your listening dashboard! The one I recommend as well from this list is social mention, as it’s free and you can search for any key word or hashtag etc and see what’s happening across the web.
  • Here’s where the big template comes in. Even if you’re using google alerts and google analytics, you may not really be able to look at data over time in a critical way. You will have a good sense of where things are going or how people respond to content and actions, but tracking it like this means you can point to specific data to support your case. This template, like the others, is available at that link as a public google doc that you can save and reuse. It is not intended to be an end-all-be-all template, but it is designed to show you just how much you can be tracking. And get you thinking about where you may have more data points to add in. You’ll notice there are tabs for various platforms so that you can concentrate each view to one platform and measure points over time.
  • Be real
  • Be real
  • Be real
  • Be real
  • Thanks again to all of you for coming! Please feel free to connect with me online for more resources or conversation!

Social Media in 30 Minutes a Day Social Media in 30 Minutes a Day Presentation Transcript

  • SOCIAL MEDIA DONE RIGHT IN JUST 30 MINUTES A DAY#COA12
  • WHAT’S SO SPECIAL ABOUTCOMMUNICATIONS TODAY? • Real-Time • Public • Shareable • Multi-directional • Personal
  • THIS IS A PARTY.
  • How does it fit: Connections
  • How does it fit: Content
  • WHO’S YOUR COMMUNITY?
  • COMMUNITYFlickr: efleming
  • NETWORKFlickr: thefangmonster
  • CROWDFlickr: SashaW
  • COMMUNITY MAPPING
  • STEP 1: GROUPS Questions to ask: Do different programs or departments connect with different groups? Do services or products target different groups? How would you describe your community or audience to someone unfamiliar with your work, and if it is relevant to them?
  • STEP 2: GOALS Questions to ask: Why does the community continuing needing your services, programs or work? What is in it for others to participate? ----- What do you need help with or involvement from the community to do? How can your work improve with engagement?
  • STEP 3: TOOLS Questions to ask: Where does this group already talk or engage online? Which tools are most appropriate to the kind of message or content? What kind of engagement is required to match the goals?
  • COMMUNITY MAPPING TEMPLATEGet this template! http://bit.ly/DIYcommunity
  • BONUS: DATA What do you need? Are you pointing people to places where they can sign up directly with you? Which tools allow you to access the supporter data? What will you do to follow up and engage – remember, opt-in first!
  • WHAT TO TALK ABOUT?
  • CONTENT PLANNING
  • STEP 1: CONTENT Examples: Program or service updates/changes Staff announcements Jobs Volunteer opportunities Fundraisers Events
  • STEP 2: GOALS Examples: Increase visibility of the organization Increase participation Raise funds Build leadership Find sponsors or partners Recruit volunteers Build community
  • STEP 3: OUTLETS Examples: Newsletter or mailing Email newsletter Twitter Facebook LinkedIn Website Blog
  • CONTENT PLANNING TEMPLATEGet this template! http://bit.ly/DIYtemplate
  • These materials are available under the Creative Commons Attribution-NonCommercial 3.0 License.
  • WHAT’S WORKING?
  • GOALS + METRICS • Start with your organization/department goals • Identify the data that will help tell that story • Test and modify, and again
  • GOALS + METRICS NTEN aspires to a world where all nonprofit organizations use technology skillfully and confidently to meet community needs and fulfill their missions. NTEN facilitates the exchange of knowledge and information within our community. We connect our members to each other, provide professional development opportunities, educate our constituency on issues of technology use in nonprofits, and spearhead groundbreaking research, advocacy, and education on technology issues affecting our entire community.
  • GOALS + METRICS Establish NTEN Reputation: NTEN is a trusted leader for information, resources, and education on all aspects of using technology across your organization to meet your mission. NTEN is an early adopter; transparent and open with our evaluations and experience.
  • GOALS + METRICS • % of Conversation • # of outside articles & speaking engagements by NTEN staff • RT’s • # of requests from Members for specific information • positive mentions of NTEN • guest content (NTEN blog) promotion • leading referral sites (external) • leading referral platforms (social media) • referral site w/longest on site time
  • GOOGLE ANALYTICS
  • ALERTS
  • METRICS TRACKING TEMPLATEGet this template! http://bit.ly/DIYmetrics
  • METRICS: REPORTING Internal reporting: •Weekly metrics for various platforms •Add metrics as you go •Look at long term, not just short term changes •Monthly reporting of trends and insights External reporting: •Share when there is something worth sharing •Reporting context, not just numbers •Ask for input and feedback
  • WHAT’S MY 30 MIN LOOK LIKE?
  • LISTENING
  • LISTENING WITH RSS
  • LISTENING WITH RSS
  • LISTENING WITH ALERTS
  • LISTENING WITH TWITTER
  • LISTENING DASHBOARD
  • LISTENING DASHBOARD
  • JOINING
  • JOINING WITH COMMENTS
  • JOINING WITH COMMENTS
  • JOINING WITH SIGNPOSTS
  • CREATING
  • CREATING PROFILES
  • CREATING REAL PROFILES
  • CREATING ENGAGING PROFILES
  • CREATING VALUABLE PROFILES
  • CREATING CONTENT
  • THANKS! AmySampleWard.org NTEN.org SocialBySocial.com @AmyRSWard amy@nten.org amy@amysampleward.org
  • RESOURCES Templates: Community Map Template: http://bit.ly/DIYcommunity Content Map Template: http://bit.ly/DIYtemplate Metrics Template: http://bit.ly/DIYmetrics Books & Collections: We Are Media: http://wearemedia.org Social by Social: http://socialbysocial.com #SOCIALMEDIA NONPROFIT tweet Book01: http://www.happyabout.com/thinkaha/socialmedianonprofittweet01.php Managing Technology to Meet Your Mission: http://www.amazon.com/Managing-Technology-Meet-Your-Mission/
  • RESOURCES http://amysampleward.org/2009/10/27/how-to-create-a-listening-dashboard-for-your-organiza http://amysampleward.org/2010/09/20/women-who-tech-tools-and-apps-to-energize-your-bas http://amysampleward.org/2009/08/18/5-steps-to-a-successful-social-media-strategy/ http://www.webdigi.co.uk/blog/2010/google-analytics-for-facebook-fan-pages/ http://blog.wikispaces.com/2008/07/google-analytics-for-your-wiki.html http://www.web-strategist.com/blog/2010/03/19/list-of-social-media-management- systems-smms/ http://amysampleward.org/2011/01/20/diy-community-engagement-metrics/ http://amysampleward.org/2011/05/18/crowdsourcing-vs-community-sourcing-whats- the-difference-and-the-opportunity/ http://amysampleward.org/2011/03/07/slacktivism-turning-a-“like”-into-lasting- change/ http://amysampleward.org/2010/05/07/guest-post-on-online-community-report- sustainable-community-building/ http://amysampleward.org/2009/08/06/online-community-building-gardening-vs- landscaping/