The document describes different views that can be used when working with a worksheet, including Normal View, Print Preview, Page Break Preview, Full Screen View, Zoom View, and Custom View. Each view changes how the worksheet is displayed on screen and allows the user to see and edit the worksheet in different ways, such as simulating how it will look when printed, checking page breaks, or zooming in or out. Views can be accessed through the View menu.

1. Viewing the Worksheet in
Different Ways

2. Normal View
• This is the default worksheet view.
• It provides the easiest view of the text and other
elements on the screen.
• It simplifies the layout of the page such that it is
used for most typing, editing and formatting.
• To access, click on the View menu Normal
view.

3. Normal view

4. Print Preview
• This is a miniature display of all or any part of a
worksheet that shows how the worksheet will
look when you print it.
• It can display multiple pages of the worksheet.
• It allows you to edit and format just before
printing the document.
• To select, click on the File menu Print
Preview.

5. Print Preview

6. Page Break Preview
• This enables you to see the entire pages of a
worksheet at a reduced size.
• It allows you to check on page breaks and make
changes to them, to text and to apply formatting.
• To access, click on the View menu Page Break
Preview.

7. Page Break Preview

8. Full Screen View
• It shows as much of your worksheet as possible
on the screen and with only minimal screen
elements present, such as the Menu bar,
Standard & Formatting toolbar.
• To select/deselect, click on the View menu
Full screen, after w/c you may select Normal,
Page Break Preview or Print Preview.

9. Full Screen View

10. Zoom View
• It shows a close-up view of your worksheet
(zoom-in) or displays more of the page at a
reduced size (zoom-out).
• You can access the Zoom view whether you are
in Normal view, Page Break Preview, or Print
Preview.
• Click on the View menu Zoom to display the
Zoom dialog box, then choose the setting you
want.

11. Zoom View
• Changing the magnification does not affect
printing.
• Sheets are printed at 100 percent unless you
change the scaling through the File menu
Page Setup Page tab.

12. Zoom View

13. Custom View
• This view consist of sets of particular display and
print settings you defined and then saved as
views under a name.
• You can switch to any of these views whenever
you want to display or print your workbook in
this particular way.
• To select this view, click on the View menu
Custom Views.