The document provides an overview of database terminologies and how to use Microsoft Access for creating and managing databases. It explains key concepts such as records, fields, tables, and the role of a relational database management system. Additionally, it outlines the steps to open and navigate MS Access 2010.

2. • Describe database
terminologies
• Understand database,
relationships and organizing
data.
• Explore MS Access and its
window.
• Know how to create, open and
print a database.
• Learn to exit MS Access and
know where to get help.

3. TERM DEFINITION
Record
It is the horizontal row of cell. It is a
complete set of data pertaining to a
particular person, place or thing. For
example, the information in an address
book of a person.
Field
It separates different types of data. It is the
information about a person, place or thing.
Each record is made up of fields. For
example, a person’s name, address,
telephone number, date of birth, age. Etc.
Table
It is grid of rows and columns that contains
data or a collection of fields that describe a
person, place, object, event or idea.
Entry It is the data entered into a field.
Database It is a collection of all records related to a
particular subject or purpose.

5. First, you must identify the
individual fields. A field is a
characteristic od a person, place,
object, event or idea such as
name, address, phone number,
etc.
Second, you must group related
fields together into tables. A
collection of fields.

7. • Allows you to create
database structures.
• Allows you to add
new records, change
fields and delete
records.
• Allows you to get
answer to questions
through built-in
query language.
• Allows you to print
formatted reports
through built-in
report generator.
A relational Database
Management System or
DBMS is a program that
allows you to create
databases and
manipulate data with
them.
MS Access is a DBMS
where data is organized
as a collection of tables.
The relationship
between two tables in
DBMS is formed through
a common field.

8. o Is a relational database
management program that
can create, format, save,
maintain, retrieve and
analyse volumes of related
information or data in a
format know as database.

9. 1) Click the Start or Button.
2) Point to All Programs
3) Point to Microsoft Office.
4) Click on Microsoft Office
Access 2010.