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Software Asset Management – Keeping track of what I’m licensed for!
The document outlines the software asset management (SAM) process lifecycle, including stages like software requisition, procurement, and deployment. It emphasizes automation, risk mitigation, and a dynamic approval process tailored to software asset types while addressing objectives for improved budgeting and application rationalization. Additionally, it addresses the importance of identifying high-risk publishers and optimizing software management strategies.
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Software Asset Management – Keeping track of what I’m licensed for!
- 1. #Innovate151 SOFTWARE ASSET MANAGEMENT BrianPavnick, Solutions Architect, Cireson Jaisson Mailloux, Director of Technical Services, SoftwareOne
- 2. #Innovate152 AGENDA • SAM ProcessLife-cycle Overview • Software Requisition • Business and IT Level Approvals • Software Procurement • Deployment Life-Cycle
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- 4. #Innovate154 SAM LIFE-CYCLE Life-Cycle ProcessOverview •Self-Service •Personalized Requisition •Business Approval •IT Approval Approval •Inventory •Purchase and Order •License Assignment Procurement •Effective License Positioning •Risk Analysis •Optimization Deployment Life Cycle •Tracking expiring contracts •Superseding Contracts Contract Management
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- 6. #Innovate156 REQUISITION Primary Objectives Self-Service •Drive Processthrough Self-Service •Leveraging Self-Service Portal Experience Personalized Input •Reduce the use of Static Enumeration Lists •Maximize use of Query Lists Personalized Software Catalog •Simplify Software Asset Naming Standards •Standardize Software Asset Classification
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- 9. #Innovate159 APPROVALOBJECTIVES Primary Objectives Dynamic ApprovalProcess • Based on Software Asset Type • Each type may have its own unique process Dynamic Reviewers • Based on Line Manager? • Based on Software Asset Owner? • Based on Organizational Owner?
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- 12. #Innovate1512 SOFTWARE PROCUREMENT Primary Objectives StreamlineProcess with Automation • Automate License Inventory Check • Automate creation of Purchases • Automate completion of Request based upon Purchase Order Status
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- 15. #Innovate1515 DEPLOYMENTLIFE-CYCLE Available Services Effective Positioning PredictiveAnalysis Risk Mitigation
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- 17. #Innovate1517 SOFTWAREONEPSLM|MAINBENEFITSMAPPEDTO REQUIREMENTS Enterprise & Mainstream Customerspaying for additional support costs (when extended support has expired)
- 18. #Innovate1518 SOFTWAREONESERVICES|OBJECTIVES Clear and alignedobjectives to meet expectations Objectives & Approach Identify desktops and servers which have no mainstream or extended support anymore What software product groups make the biggest risk Reduce the risk of unprotected & unsupported devices Identify and reduce security and/or compliance risks Dependencies between applications Understand what migrations projects need to be planned to eliminate expiring software applications Information to better plan software budgeting What to consider for a potential cloud strategy Mitigation of business impact through a predictive approach to managing the lifecycle MainObjectivesServiceApproach
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- 22. #Innovate1522 Summary Outcomes SOFTWAREONESERVICES|WHATPAINPOINTSAREWE ADDRESSING? Identify the Top5 publishers from a spend and risk perspective Information to create a Risk Mitigation Strategy Better understand the software application landscape Clear view on the high risk publishers (audit prevention) and mitigate unknown risks Full visibility of all application in the environment Heavy vs. low deployment of software to drive application rationalization Analysis of Top 5 publishers and products Information to provide better budgeting tactics and application strategy What is SoftwareONE going to do for me?
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- 24. #Innovate1524 DELIVERABLES|EXAMPLE View which publishersare covered by the BSA Audit Organization See which publishers in your environment do the most audits based on SoftwareONE’s leading SAM industry experience Total of different publisher installations and number of licensable software in your environment % of application rationalization potential to reduce the software portfolio and its support cost
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