The document outlines steps to reduce software spending by 30% through effective software asset management (SAM), which includes eliminating unused software, rationalizing licenses, and negotiating better contract terms. It highlights the potential savings organizations can achieve and emphasizes the importance of accurate data and visibility in managing software assets. Various tips are provided for maximizing savings and efficiency, alongside success stories of organizations that have benefitted from implementing these strategies.

1. Steps to Cut your Software Spend by 30 Percent
Jonathan Sims, SAM Consultant
Todd Labrum, ITAM Product Manager

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3. Steps to Cut your Software Spend by 30 Percent
Jonathan Sims, SAM Consultant
Todd Labrum, ITAM Product Manager

4. SAM What?
Peek at License Optimizer
Tips & Tricks
Is This for Real?
Summary
2
1
3
4
Outline
5

5. SAM What?

6. Software Asset Management
A process for making software acquisition and
disposal decisions. It includes strategies that
identify and eliminate unused or infrequently
used software, consolidating software licenses
or moving toward new licensing models.
- Gartner

7. Why Software Asset Management?
Security Threat
Software Audit
Compliance
Shadow IT
Software Lifecycle/Refresh
Overspending
Fines
True-ups

8. The Truth Hurts 76.4% of organizations
admit to over-licensing
in fear of audits1
Software license
complexity indirectly cost
organizations an average
of 25% of their software
license budgets in 2016.3
1. ITAM Review, http://www.itassetmanagement.net/2016/03/18/over-licensing/
2. EMA, https://www.enterprisemanagement.com/research/asset.php/3311
3. Konary, https://www.linkedin.com/pulse/idc-software-licensing-pricing-predictions-2016-top-10-amy-konary
Organizations
spend 10 hours a
week resolving data
accuracy issues,
while 32% spend
more than 25 hours
per week.2
25
Hrs
50% of
organizations have
12 or more
discovery tools,
and 11% had more
than 30 tools.2

9. The Returns are
Amazing
Reduction in software
spend with SAM process
and tools.1
Managing software can
lead to real cost savings
by as much as
ITAM provides the support to manage vendors
and contracts, and cut costs by as much as
to
1. Konary, https://www.linkedin.com/pulse/idc-software-licensing-pricing-predictions-2016-top-10-amy-konary
2. BSA, http://www.bsa.org/~/media/Files/StudiesDownload/BSA_GSS_US.pdf
3. Essential Business Tech, http://ws.iaitam.org/Misc/PCToday-ITAM.pdf
30%
25%
2
25% 50%
3

10. How is it
performing,
product
rationalization?
Who is it
assigned to,
who owns the
license?
Where is it
now, where are
your licenses?
What’s its current
status, what
about contract
renewals?
Hard Questions Needing Concrete Answers
ASSETS
What do you have?
What is it
costing you?
What is its history,
License Upgrades?

11. Three Primary Components
Physical Financial Contractual

12. Cloud
Services
Barcode
Scanners
Databases
Directory
Services
Data Sources
Applications
Vendors
Virtualization
HR / Finance
Vendor Visibility & Integration

13. Entitlement
Contracts,
Licenses,
Maintenance,
Expirations
Discovery
Hardware,
Software,
Virtualization,
Utilization
Normalization &
Reconciliation
Extensive library,
downgrades, upgrades,
transfers, allocations
Optimized License
Position
SAM Data Flow

14. Continual Tuning
Behind the Scenes
Powerful EngineLicense Experts

15. Benefits
Accurate
Complete
ConsistentConfident
Efficient

16. Peek at License Optimizer

17. License Optimizer

18. License Optimizer

19. License Optimizer

20. License Optimizer

21. License Optimizer

22. Detailed Analysis

23. Predictive Analytics

24. Predictive Forecasting

25. Tips & Tricks

26. Get detailed usage data
Calculate your current compliance
position
Tip #1 Get Visibility
No more spreadsheets
Track spend by vendor

27. Tip #2 Focus on Surplus
App
Identify what licenses / agreements to
keep
Don’t purchase any new ones
Resell extras (UsedSoft)
Rationalize your apps

28. Tip #3 Reduce Unused Software
Introduce a software usage policy
Identify unused software and uninstall it
Implement software reclamation policies
Implement a software catalog for ease of
access

29. Tip #4 Prepare for Next Renewal
Understand usage and licensing
Utilize volume discounts
Negotiate better T’s & C’s
Create user profiles (eg. Microsoft 365)

30. Tip #5 Get Efficient
Use a tool, software is complex
Implement a software portal
Create an audit response team
Outsource / use managed services

31. Is This for Real?

32. Organization Size Software Vendor Savings
Global Publishing House 2,000 Microsoft/Adobe $1.1m
Gov. Research Org. 2,500 Oracle $3m
Global Manuf. Co. based in UK 6,000 SAP $1.5m
Global Manuf. Co. based in US 9,000 Microsoft $7m
East US Power Co. 10,000 Adobe $2m
UK Power Co. 40,000 Microsoft $14m
Global Financial Services 120,000 All $5.75m
Global Pharmaceutical 198,000 IBM/Oracle $15m
Actual License Optimizer Customer ROI

33. George Leonard
IT Asset Manager, Sealed Air
“Within the first three months of using the solution
to automatically identify and remove unused
software, we had cost avoidance savings of
$958,000 in licensing fees.”

34. Asset Manager has been the first successful
implementation of IT Asset Management I have seen in 20
years, and has been the smoothest implementation I have
ever experienced. By reclaiming software licenses, Asset
Central has helped us achieve a cost avoidance of
$100,000 within the first month of using the tool.
Ivanti biotech
healthcare customer

35. Summary

36. Efficiency
Visibility
Surplus
App
UnusedNegotiate
It’s That Simple!
Success

37. Thank you