This document provides guidance and templates for planning a film production. It includes sections for visual planning, organizational planning, location information, shot lists, storyboards, and sound planning. The visual planning section suggests pre-visualizing sequences and shots. The organizational planning section includes a crew contact list and production schedule. The location section provides information and backup options. Sound planning distinguishes between diegetic and non-diegetic sound effects and music. Templates are provided for shot lists, storyboards, and crew contact information to help structure planning.

1. YOUR NAME HERE- CALEB
WILCOX

2.  This template PowerPoint presentation includes all the relevant
elements you need to cover your film production.
 It is suggested you save this PP in a different name so you
always have a copy – some sections require you to delete the
information on the slide and replace with your own work
 Add more pages to each section where necessary [you should be
doing this!]
 Add visuals as you see necessary
 This document will be added to as you progress through the pre-
production phase.
 Remember, you need to give as much attention to your
sound planning as you do to your visual planning

4.  Use the story development resource to help structure your short
film with more detail
 Not all the aspects have to be followed verbatim, use the
resource the plan out character, motivation, stakes and the arc of
your film, this will help to ensure that it works structurally
 Proforma is on bb
 Add a structural breakdown of each scene once you have done
this

6.  Breakdown your film into it’s basic sections [e.g. via scene
breakdown or similar] and apply broad visual ideas to each
section. You should list the shots required
 You can use this as the master template for your production, then
add more shots to each section when you develop your full visual
plan
 From this you could work on a conventional script if you want, but
using the scene breakdowns should be enough

7. Scene No. or section
(e.g. beginning,
middle, end, etc)
Approx. timing What happens Visual notes Audio notes
Beginning 20 sec. Main character going
on daily business.
Based in
kitchen/lounge(daily
business look)
Kind of noises you
would expect from
inside a house.
Middle 40 sec. Goes into hall way,
when switching light
off, he notices the
looming
object/character.
Continues with the
lights on/off situation.
Base it around being
set in the hallway, as it
is a long space and
will be easier for the
looming
object/character to
appear in the dark.
Maybe have the sound
off a door closing.
Light switch (on/off).
Creaking sounds,
coming from the floor.
End 30 sec. When the lights are
switched on/off for the
last time the looming
object/character
comes right up in face
of main character.
Still be set in same
place as the middle
part, but towards the
end show (slight clip)
of main character
opening door after
looming
object/character
appears in their face.
Light switch sound
(on//off)
Creaking sound(floor
board.
Towards end have
some dramatic sound
effects// back track.

8. Visual Planning

9.  This section is concerned with the visual planning of your film
 You should use this section to develop the sequencing or your
video, establish the visuals look and sequencing of your film and
create a structure for you to follow when filming
 It is important that you ‘pre-visualise’ the film before you make it; it
will make filming and production a more streamlined process
 The following tasks are part of your visual planning
 Pre-visualisation and concept boards
 Storyboarding
 Shot list

10.  Your storyboard should bring your idea to life
 Provide an idea of the sequencing of you film
 Provides a basis for production
 Suggested online storyboard creators are:
 https://www.storyboardthat.com
 http://www.pixton.com [very complicated]
 http://www.storyjumper.com [allows you to insert your own images]
 Alternatively, hand draw or photograph your storyboard and scan or
copy to insert it onto your slides
 There are lots of tips collected together on Blackboard!

11. STORY BOARD

12. STORY BOARD ((audio)

13.  Your shot list should contain the sequential breakdown of what
you need to shoot for your film
 It should work in partnership with your storyboard
 It will be your working document when you film
 It should contain the shot number, scene number, shot
description, framing, cast/location info and action you will see
 It should also have information on performers in the scene and
other props, etc
 Shot list template is on Blackboard in the pre-production folder.

16. Organizational Planning

17.  Include names, contact info, and defined roles at difference
stages of production, using a table is suggested
Dale- will play the main character and whom is the
one that goes about there daily business and is the
one whom is spooked/scared by the looming object in
the distance.
Munene- Will be representing the idea of the looming
character is the distance that is going to appear/jump
up up into the main characters face.
Milo- Be in charge of collecting sound effects to put
into my video short film, but not only that he is also a
back-up incase someone cant make it on the day for
filming, he can fill in and take any role.
Myself- I will be in charge of the whole filming and
also adding in the sound effects and finally I will also
be in charge of the editing and making sure it will all
flow together, but I will also be able to take upon any
of the roles, if necessary.

18.  Who is going to be in your film, how and why have they been
deemed your best choice? Do you have any backup options?
I chose these people to be in my production work as I
feel that they would be a suitable role for them to
play/do the tasks of which I have assigned them to
do. As an example I believe that munene should play
the looming character as he is above the average
height/quite tall and due to this he will obviously be
more scary to see coming from a distance down a dark
hall way/ally. If some of these characters will be un-
able to attend/do that role then I will be able to work
around that and maybe make it so one person can play
more than 1 role If they are suitable to do so.
However despite this I do have a back up
actor/person (milo) who would be able to fill in for
someone if necessary, or I can take the place and get
a back up to film.

19.  Information and images of your location[s] for filming
 You should have address details, clearance/premissions for filming, recce
photos and floorplans [including camera, equipment and cast/crew
layouts]
 Where possible, have a plan B fallback location option
 Assess each location for any issues and suggest solutions
 My main chosen location for my filming is going to be the location of ‘36 Southfield
Road’ I feel this is the most suitable location for me to film, as it has that open
indoor space of which I will require to film/record, especially the idea of the long
hall way scene to be able to include the idea of the looming character/object.
Throughout my filming at this location there will be one camera of which will film
from several different angles, one of being in the hall way.
 In case my decided location for the filming of my short film doesn't’t work out I
have a back up location of which I could use if necessary. The back up location is
located ‘77 Denison Road’, this is a good back up location that I could use because
it again includes the idea of a long hall way which will make it easy to film, not only
that but it is a 100% certainty that it will be an empty location, so I wouldn’t get
any background noises.

22.  Provide an outline of what you will do on which days during
production Day 1 Use the first day to work on recording
for my sound effects and try to get the
majority of them done so there out the
way.
Day 2 Start my recording production, try at
least to get the first few scenes
recorded. Do more then one take of the
scenes ( incase of mistakes).
Day 3 Record/film the next few sections of
your film production, make multiple
recordings of the scenes again incase
of mistakes.
Day 4 Take a small amount of time to go back
and again look back on the scenes of
which you have already filmed.
Day 5 Be working on filming the last few of
your scenes for your production, try to
get it completed.
Day 6 Go over and check all of the audio I
have created and make sure I am
happy with it, start editing.
Day 7 Finish off editing my film i.e. adding In
my sound effects, make sure I am
happy with my production, if I am,
complete evaluation.

26.  List, explain how you’ll acquire and provide an overview of
anything else you’ll need for your production – this is about
anything that isn’t cast, crew, technical equipment and
locations, but could be how those things will be moved to a
location, for example.
 There isn't much other equipment/items that I will be needing apart from
the camera, there is however one item of which I will require for my
production and that is the idea of a mask/balla clava of which I can use
for the looming character in the dark, as they will look more scary for the
close up shot. The camera equipment I will be able to provide from my
house as I already have a camera and stand. If it comes to moving
locations I have a bag for the camera and stand, for the mask/ balla
clava I will simply carry them in a plastic bag, but this wont really be
necessary as I will only be moving location if some of the scenes aren't
going to fit with the location set.

27. Soundtrack Planning

28.  These are sounds in the environment, part of the ‘world’ your
character experiences – these can be recorded on location,
produced afterwards using foley techniques, etc. Some use of
royalty free sounds is permitted, but you must list their sources
and information
 Consider what you might need, how you are going to get it, etc
 You could reference similar productions and the effect of their
sound mix and choices
 Some of the effects of which I might want to include into my film
production that are diegetic sound effects will include the idea of
footsteps/running soundeffects, but these sound effects need to be made
by acting as if they are walking across a wooden/hard surface floor, but
more of a worn one so that it would emphasise the creaking foot steps.
To create the walking sound effects I will use a audio recorder to record
someone walking on a wooden floor.
 I will need to make some sort of sound effect which makes it sound like
heavy breathing, I need this sound effect to emphasise how the main
character is scared/afraid of the looming character.
 Make some general other sound effects that the main character would
make on a normal day and I will make them via how If I was going about
a normal day.

29.  These are the sounds/audio that the audience experiences, but are not
part of the ‘world’ of the character[s], this could be music, sound cues,
etc
 Consider where you are going to get these, only royalty free sources and
original content is permitted – please track your sources
 You could also produce your own soundtrack using garageband.
 Use the idea of some form of general background music that can be
playing in the background as I am creating my short film, this would be
the only audio that I would be able to include into my production. If this
doesn’t work I could include the idea of a quiet music sound track of
which I would add into my production while editing, but keep to the idea
of keeping it low key/quiet so that you can only just hear it in the
background. Although you wont be able to hear it much it is still a good
feature to be including and I will still be able to hear the other sound
effects i.e. walking over it.
 Depending on the areas of which you film around the location, I will
obviously need to add in the idea of some sound effects that you would
expect to hear from inside a house i.e. a humming sound from the fridge,
very slight background chatter (coming from the T.V). I need to be
careful upon how I included these sound effects, as they will have to be
at just the right time and not be so loud that it is over powering the
background music soundtrack.