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Run effective meetings

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Power Hour Training
Power Hour Training

Slides to accompany a bite-size training session on preparing for and managing effective meetings. Full training materials including Session Leaders Notes, Delegate Workbook and any Activity handouts can be purchased licence-free from http://www.power-hour.co.uk/trainingmaterialsshop. Prices start from £30 + VAT

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Run Effective Meetings Http://www.power-hour.co.uk – Bite Size Training Materials Run Effective Meetings
Run Effective Meetings Http://www.power-hour.co.uk – Bite Size Training Materials 2012 By the end of the Power Hour you will be able to: • Describe the characteristics of effective meetings • Plan a meeting and produce a useful agenda • Select appropriate tactics for managing meetings
Run Effective Meetings Http://www.power-hour.co.uk – Bite Size Training Materials 2012 Characteristics of Effective Meetings Effective Meetings Have a clear purpose Are well structured Are structured and controlled Are attended only by relevant and interested parties Start and finish on time Aren’t unnecessarily lengthy Give everyone the chance to contribute Result in clear outcomes Are followed up
Run Effective Meetings Http://www.power-hour.co.uk – Bite Size Training Materials 2012 The Purpose of a Meeting To provide/ To make a decision To solve a To plan something receive problem information
Run Effective Meetings Http://www.power-hour.co.uk – Bite Size Training Materials 2012 Planning a Meeting • Gather ideas from other key participants before circulating the agenda. • Write the objective or purpose of the meeting at the top of the sheet to keep people focussed. • Prioritise key points to be discussed and allocate time to each point. • Structure the agenda in a logical way. • Make the last point on the agenda ‘Summary and Agreed Actions’. • Avoid ‘Any Other Business’ (AOB)
Run Effective Meetings Http://www.power-hour.co.uk – Bite Size Training Materials 2012 The Role of the Meeting Leader Guide the process Encourage participation Clarify issues Capture ideas Record decisions Keep time Control discussion Diffuse conflict Build consensus Limit distractions
Run Effective Meetings Http://www.power-hour.co.uk – Bite Size Training Materials 2012 The Skills of a Meeting Leader Listening Questioning Summarising Encouraging Challenging Clarifying Assertive Open- minded Influencing Diplomacy Observant Fair
Run Effective Meetings Http://www.power-hour.co.uk – Bite Size Training MaterialsTrain the Trainer Oct 2011 Practical Tips for Effective Meetings 1. Listen 2. Encourage discussion 3. Ask for specific contributions 4. Take a step back 5. Summarise 6. Interrupt/Stop discussion 7. Assert your authority 8. Seek clarification 9. Refer to the agenda and time 10. Use silence 11. Write things down 12. Ask for commitment/ action
Run Effective Meetings Http://www.power-hour.co.uk – Bite Size Training Materials 2012 Make it Work at Work What are you going to DO as a result of this Power Hour Session?
Run Effective Meetings Http://www.power-hour.co.uk – Bite Size Training Materials 2012 These slides have been produced as an optional resource to support a Bite-Size Training session on this subject. A full set of materials, including detailed Session Leader’s Guide, Delegate Workbook and supporting activities can be purchased from our Training Shop Our Training materials are licence-free, but are for use by the purchaser only. They CANNOT be passed or sold on.

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Run effective meetings

  • 1. Run Effective Meetings Http://www.power-hour.co.uk – Bite Size Training Materials Run Effective Meetings
  • 2. Run Effective Meetings Http://www.power-hour.co.uk – Bite Size Training Materials 2012 By the end of the Power Hour you will be able to: • Describe the characteristics of effective meetings • Plan a meeting and produce a useful agenda • Select appropriate tactics for managing meetings
  • 3. Run Effective Meetings Http://www.power-hour.co.uk – Bite Size Training Materials 2012 Characteristics of Effective Meetings Effective Meetings Have a clear purpose Are well structured Are structured and controlled Are attended only by relevant and interested parties Start and finish on time Aren’t unnecessarily lengthy Give everyone the chance to contribute Result in clear outcomes Are followed up
  • 4. Run Effective Meetings Http://www.power-hour.co.uk – Bite Size Training Materials 2012 The Purpose of a Meeting To provide/ To make a decision To solve a To plan something receive problem information
  • 5. Run Effective Meetings Http://www.power-hour.co.uk – Bite Size Training Materials 2012 Planning a Meeting • Gather ideas from other key participants before circulating the agenda. • Write the objective or purpose of the meeting at the top of the sheet to keep people focussed. • Prioritise key points to be discussed and allocate time to each point. • Structure the agenda in a logical way. • Make the last point on the agenda ‘Summary and Agreed Actions’. • Avoid ‘Any Other Business’ (AOB)
  • 6. Run Effective Meetings Http://www.power-hour.co.uk – Bite Size Training Materials 2012 The Role of the Meeting Leader Guide the process Encourage participation Clarify issues Capture ideas Record decisions Keep time Control discussion Diffuse conflict Build consensus Limit distractions
  • 7. Run Effective Meetings Http://www.power-hour.co.uk – Bite Size Training Materials 2012 The Skills of a Meeting Leader Listening Questioning Summarising Encouraging Challenging Clarifying Assertive Open- minded Influencing Diplomacy Observant Fair
  • 8. Run Effective Meetings Http://www.power-hour.co.uk – Bite Size Training MaterialsTrain the Trainer Oct 2011 Practical Tips for Effective Meetings 1. Listen 2. Encourage discussion 3. Ask for specific contributions 4. Take a step back 5. Summarise 6. Interrupt/Stop discussion 7. Assert your authority 8. Seek clarification 9. Refer to the agenda and time 10. Use silence 11. Write things down 12. Ask for commitment/ action
  • 9. Run Effective Meetings Http://www.power-hour.co.uk – Bite Size Training Materials 2012 Make it Work at Work What are you going to DO as a result of this Power Hour Session?
  • 10. Run Effective Meetings Http://www.power-hour.co.uk – Bite Size Training Materials 2012 These slides have been produced as an optional resource to support a Bite-Size Training session on this subject. A full set of materials, including detailed Session Leader’s Guide, Delegate Workbook and supporting activities can be purchased from our Training Shop Our Training materials are licence-free, but are for use by the purchaser only. They CANNOT be passed or sold on.