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Meeting Management ,[object Object]
[object Object],[object Object],[object Object],Meeting Facts
[object Object],[object Object],Meeting Facts
[object Object],[object Object],Meeting Facts
What is a Meetings? A meeting is an outcome directed interaction between 2 or more people that can take place in any of four environments Time Place Same Different Same Different Focus Groups Shift Workers Video Teleconferencing Dispersed Project Team Any Time,  Any Place
Outcome-directed meeting Resources Present State (problems) Desired State (outcomes) Action Plan Topic 1 Activity Activity Topic 2 Activity Activity Topic 3 Agenda (Steps) Task Group/ people
The main goal of meetings a vehicle for   communication & action   not for   confusion & frustration
Purpose of the meeting 1. Take decisions 2. Collect views, information and proposal 3. Briefing 4. Exchange information 5. Generating ideas 6. Enquire into the nature and causes of a problem
tests of an effective meeting 1. The  outcome  justifies the time spent.  2. There  mustn't be a better outcome  with the same investment. 3. The outcome must be  acted on.
Good Meetings In good meetings, people nod in agreement; in poor meetings, people just nod. 1.  Planning and preparation 2.  Efficient disposal of business Module 9 Elements of good meetings
Good Meetings (contd) Module 9 3.  Open participation with adherence to  the rules 4.  Effective follow-up
criteria for an effective meeting 1. Purpose is clear to all attendees.  2. All who are needed are attending and only those who are needed are attending . 3. Participants are prepared.  4. Time is effectively used.  5. Participants are committed.  6. The main goals is achieving the goals, not meeting for sake of meeting.   7. The outcome should justify the investment.  8. Actions, responsibilities and mechanism for review are clear.
Attendance ,[object Object],[object Object],[object Object]
Preparation ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
The use of time – meeting structure ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Roles: Time-Keeper ,[object Object],[object Object],[object Object]
Tips for Effective Meetings ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Meeting Environment ,[object Object],[object Object],[object Object],[object Object],[object Object],Ensure: Module 9
Large meetings  ,[object Object],[object Object],[object Object]
Decision-Taking ,[object Object]
information exchange   ,[object Object]
Facilitation & Running Effective Meetings
What is Facilitation? ,[object Object],[object Object],[object Object],[object Object],[object Object]
Why use facilitation? ,[object Object],[object Object],[object Object],[object Object],[object Object]
10 Tips for Facilitating Discussion  ,[object Object],[object Object],[object Object],[object Object],[object Object]
10 Tips for Facilitating Discussion  (cont.) ,[object Object],[object Object],[object Object],[object Object],[object Object]
Steps to Facilitation Success ,[object Object],[object Object],[object Object],[object Object]
 
generation of ideas   ,[object Object],[object Object],[object Object],[object Object]
brainstorming ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Spidergrams-mind mapping ,[object Object],[object Object],[object Object],[object Object]
 
Group Dynamics  ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Types of Motions ,[object Object],[object Object],[object Object],[object Object],Privilege motions: Module 9
Types of Motions (contd) ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Incidental motions: Module 9
Interruptions ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Recording a Meeting ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Majority Decision-Making ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Module 9
Consensus While everyone may not be in agreement with the decision, every participant in the process commits to supporting that decision. Module 9
Process Review ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Ten commandments ,[object Object],[object Object],[object Object]
Ten Commandments Contd… ,[object Object],[object Object],[object Object],[object Object]
[object Object],[object Object],[object Object]
[object Object],The Island Experience
[object Object],The Island Experience
[object Object],[object Object],[object Object],The Island Experience
[object Object],[object Object],[object Object],The Island Experience

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Meeting Management

  • 1.
  • 2.
  • 3.
  • 4.
  • 5. What is a Meetings? A meeting is an outcome directed interaction between 2 or more people that can take place in any of four environments Time Place Same Different Same Different Focus Groups Shift Workers Video Teleconferencing Dispersed Project Team Any Time, Any Place
  • 6. Outcome-directed meeting Resources Present State (problems) Desired State (outcomes) Action Plan Topic 1 Activity Activity Topic 2 Activity Activity Topic 3 Agenda (Steps) Task Group/ people
  • 7. The main goal of meetings a vehicle for communication & action not for confusion & frustration
  • 8. Purpose of the meeting 1. Take decisions 2. Collect views, information and proposal 3. Briefing 4. Exchange information 5. Generating ideas 6. Enquire into the nature and causes of a problem
  • 9. tests of an effective meeting 1. The outcome justifies the time spent. 2. There mustn't be a better outcome with the same investment. 3. The outcome must be acted on.
  • 10. Good Meetings In good meetings, people nod in agreement; in poor meetings, people just nod. 1. Planning and preparation 2. Efficient disposal of business Module 9 Elements of good meetings
  • 11. Good Meetings (contd) Module 9 3. Open participation with adherence to the rules 4. Effective follow-up
  • 12. criteria for an effective meeting 1. Purpose is clear to all attendees. 2. All who are needed are attending and only those who are needed are attending . 3. Participants are prepared. 4. Time is effectively used. 5. Participants are committed. 6. The main goals is achieving the goals, not meeting for sake of meeting. 7. The outcome should justify the investment. 8. Actions, responsibilities and mechanism for review are clear.
  • 13.
  • 14.
  • 15.
  • 16.
  • 17.
  • 18.
  • 19.
  • 20.
  • 21.
  • 22. Facilitation & Running Effective Meetings
  • 23.
  • 24.
  • 25.
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  • 33.
  • 34.
  • 35.
  • 36.
  • 37.
  • 38.
  • 39. Consensus While everyone may not be in agreement with the decision, every participant in the process commits to supporting that decision. Module 9
  • 40.
  • 41.
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  • 47.