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How to conduct Productive meetings

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Saifullah-Al-Munsur (Sourov)
Saifullah-Al-Munsur (Sourov)

This document provides guidance on conducting productive meetings. It discusses planning a meeting by selecting participants, location, developing an agenda, and informing attendees. It also covers opening a meeting, handling the discussion, and concluding. Meeting types include information-giving, information-taking, and problem-solving. Qualities of good meeting leaders are listed as well as techniques for leading productive discussions. Evaluation of the meeting can come from the leader, an observer, or participants.

Self Improvement
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How to Conduct Productive Meetings Toastmasters Leadership Institute June 7, 2008
Meetings… Produce understanding, eliminate confusion, generate ideas, stimulate action, clarify goals and objectives, define roles and responsibilities, solve problems, and disseminate information.
Today’s Topics • Planning • Opening a meeting • Handling a meeting • Concluding a meeting • Evaluation
Begin by… • Stating purpose • Selecting participants • Selecting location • Informing participants • Developing agenda
Types of Meetings • Information-giving • Information-taking • Problem-solving
Five Steps to Problem-Solving • Identify problem • Analyze cause • Suggest possible solutions • Evaluate solutions • Select best solution
Be sure to tell them… • Date, time & place • Purpose and desired outcome • What to bring • What is expected • Meeting length • Special arrangements
Productive Meetings… • Establish a friendly atmosphere • Start on time • Bring everyone up to date • Open with attention- getter • Introduce situation/problem • State purpose • Welcome everyone • Establish discussion method
Qualities of Meeting Leaders Meeting leaders have poise, sensitivity, impartiality, tact, a sense of humor, good judgment, and good listening skills.
Proven Discussion Techniques • Get everyone participating • Promote open atmosphere • Summarize • Use transitions • Ask questions • Test solutions • Keep on track • Work for consensus • Plan future action
Wrap It Up! • Indicate time • Briefly review problem • Summarize progress • Emphasize agreements • Inform • Thank
Evaluation Sources • You • An observer • Participants

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How to conduct Productive meetings

  • 1. How to Conduct Productive Meetings Toastmasters Leadership Institute June 7, 2008
  • 2. Meetings… Produce understanding, eliminate confusion, generate ideas, stimulate action, clarify goals and objectives, define roles and responsibilities, solve problems, and disseminate information.
  • 3. Today’s Topics • Planning • Opening a meeting • Handling a meeting • Concluding a meeting • Evaluation
  • 4. Begin by… • Stating purpose • Selecting participants • Selecting location • Informing participants • Developing agenda
  • 5. Types of Meetings • Information-giving • Information-taking • Problem-solving
  • 6. Five Steps to Problem-Solving • Identify problem • Analyze cause • Suggest possible solutions • Evaluate solutions • Select best solution
  • 7. Be sure to tell them… • Date, time & place • Purpose and desired outcome • What to bring • What is expected • Meeting length • Special arrangements
  • 8. Productive Meetings… • Establish a friendly atmosphere • Start on time • Bring everyone up to date • Open with attention- getter • Introduce situation/problem • State purpose • Welcome everyone • Establish discussion method
  • 9. Qualities of Meeting Leaders Meeting leaders have poise, sensitivity, impartiality, tact, a sense of humor, good judgment, and good listening skills.
  • 10. Proven Discussion Techniques • Get everyone participating • Promote open atmosphere • Summarize • Use transitions • Ask questions • Test solutions • Keep on track • Work for consensus • Plan future action
  • 11. Wrap It Up! • Indicate time • Briefly review problem • Summarize progress • Emphasize agreements • Inform • Thank
  • 12. Evaluation Sources • You • An observer • Participants