This document discusses strategies for planning and managing time effectively. It will teach the reader to recognize reasons for struggling with time management, clarify priorities, and use models like the Eisenhower Grid to plan and prioritize tasks. It discusses focusing efforts, avoiding procrastination, applying the 80/20 rule, and getting tough on time-stealers. The goal is to maximize effectiveness and productivity by learning to properly assess tasks and focus on what matters most.

1. Plan Your Time
Plan your Time

2. Plan Your Time
Http://www.power-hour.co.uk – Bite Size Training Materials 2013
By the end of the Power Hour you will be able to:
• Recognise the main reasons that you struggle to
manage your time
• Clarify the main purpose of your job, and identify the
tasks that matter the most
• Use a selection of models and
practical ideas to plan and prioritise
your time in order to maximise your
effectiveness

3. Plan Your Time
Http://www.power-hour.co.uk – Bite Size Training Materials 2013
Focus
• People with energy but little focus are well-
intentioned, hardworking people who
confuse ‘doing’ with ‘achieving’.
• People with little focus rarely plan or reflect
so are in a constant state of fire-fighting, or
‘running to stand still’.
• Before you leap into action, or say ‘yes’ to a request,
take a moment to think. WHY are you going to do
this? What benefit will it bring?

4. Plan Your Time
Http://www.power-hour.co.uk – Bite Size Training Materials 2013
Procrastination
The sources of procrastination are many, but can
be summed up under three headings:
• Lack of clarity about what is expected
• Lack of confidence in your ability to complete
the task
• Lack of commitment (enthusiasm) for the task
in hand

5. Plan Your Time
Http://www.power-hour.co.uk – Bite Size Training Materials 2013
The Pareto Principle (80/20 Rule)

6. Plan Your Time
Http://www.power-hour.co.uk – Bite Size Training Materials 2013
Taking Control: The Eisenhower Grid

7. Plan Your Time
Http://www.power-hour.co.uk – Bite Size Training Materials 2013
Using the Eisenhower Grid

8. Plan Your Time
Http://www.power-hour.co.uk – Bite Size Training Materials 2013
Three Tests for Tasks
•Am I doing it out of habit or because I like doing it?
•Is it still necessary?
•Will it help me to achieve my outcomes?
Test of NECESSITY
•Is this something I should do?
•Should someone else do it?
•Am I depriving someone else of a development opportunity?
Test of APPROPRIATENESS
•Am I correcting something that should have been done properly?
•Do I, or any of my team, need to do this task?
•Am I doing it this way because it has always been done this way?
Test of EFFICIENCY

9. Plan Your Time
Http://www.power-hour.co.uk – Bite Size Training Materials 2013
Get Tough with Time Stealers
Time
Stealers
The telephone
e-mails
Physical
interruptions
Meetings
Poor
communication
Re-work
Delayed
decisions
Not being able
to say 'No'

10. Plan Your Time
Http://www.power-hour.co.uk – Bite Size Training Materials 2013
Make it Work at Work
What are you going
to DO as a result of
this Power Hour
Session?

11. Plan Your Time
Http://www.power-hour.co.uk – Bite Size Training Materials 2013
These slides have been produced as an optional
resource to support a Bite-Size Training session on this
subject.
A full set of materials, including detailed Session
Leader’s Guide, Delegate Workbook and supporting
activities can be purchased from our Training Shop
Our Training materials are licence-free, but are for use
by the purchaser only.
They CANNOT be passed or sold on.