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Project Management
Final Project Report
For Construction of a House
By: Arooj Shahid
Roll No. B08-003
BBA-5th
Purpose of the Project
The purpose of this project was to analyze project in the light of
terms of managing project explained by lectures and PMBOK.
Brief description of project
Royal Construction is a reliable company in house construction.
It has been active in construction project for the last 20 years.
The main aim of this company is to fulfil the needs of customers
and satisfy them by providing the best possible outcome. We
provide a luxurious life to our customer at reasonable price.
Recently our company signed a contract of construction of house
in Bahria town phase 8 with Mr Ali. Mr Ali Hamza. He floats a
tender about the new house construction with specify the
requirements. And choose our company for this project because
we provide a reliable house at reasonable cost. The duration
decided for this project is one year with basement, ground floor
and first floor. And the cost for this project is 14,365,047.All this
description is written in the contract and both of the parties
signed this agreement.
Initiation of the project
The Initiation Process consists of those processes performed to
define a new project or a new phase of an existing project by
obtaining agreement to start the project or phase. Within the
initiating processes, the initial scope is defined and initial
financial resources are committed. Internal and external
stakeholders who will interact and influence the overall outcome
of the project are identified. Or in simple word we can say that in
this first phase of the project the project charter and the
stakeholders are identified.
 Develop Project Charter
Develop Project Charter is the process of developing a document
that formally authorizes a project or a phase and documenting
initial requirements that satisfy the stakeholder’s needs and
expectations.
Project charter
The charter contains the brief description of the project. Different
inputs are used to develop project charter and these inputs are;
Inputs
1. Contract:
A contract is a legal agreement between two parties. For our
project a contract is signed between Mr Ali and a company’s CEO
Mr Hamid Usman. In this contract duration, cost plan, project
plan, procurement plan are mentioned.
• Duration
Start date 1st
January 2011
End date 31 December 2011
• Duration of different processes
Initiation 1st
Jan- 31 Jan (1month)
Planning 1nd
Feb- 30 Mar (2months)
Execution 1st
Apr - 25 Nov (8months)
Monitoring and control M&C for whole execution
Closing 1st
Dec- 31 Dec (1month)
• Cost Plan
Work Cost
Pluming material
Concrete rods
Paint
Flooring material
Electrical equipment
Glass windows
Wood
Cement
Bricks
Labor
• "Rs794,000.00"
• "Rs316,000.00"
• "Rs420,000.00"
• "Rs3,030,500.00"
• "Rs2,328,892.00"
• "Rs32,500.00"
• "Rs2,086,288.00"
• "Rs1,086,200.00"
• "Rs1,673,500.00"
• "Rs2,310,147.00"
Total Cost
Human
• 14,078,027
• 187,020
Reserve • 100,000
Total Price • 14,365,047
• Estimated Budget
In this project keeping all expenses in mind I can say that
the estimated budget require for this project is 15,254,350.
• Procurement plan
All the material mentioned in the cost plan is going to
procure from different suppliers at given cost. And this
material will purchase before 1st
May.
2. Enterprise environmental factors:
Environmental factors which may influence this project are
 Organization Culture
 Work hour
 Holidays
 Internal factors like labour strike, shortage of material,
unavailability of man power, etc.
 External factors like load shedding, public strike
against any event, political factors, inflation etc.
3. Organizational process assets:
OPA provide us a guideline and give us a procedures that how to
work on this construction project. We will follow these procedures
in future for the house construction. Our past history also helps
us to do project in a good way.
Output
Project charter
• Background
There are many construction companies in Pakistan but Royal
Company made a good name in the construction industry. This
company is well known among people because it provided the
best result to its customers. This company promise to deliver the
result according to customer want or needs. As the population
increases the need for good living standard also increases. People
want different and stylish house for living so we recently signed a
new contract of house construction in Behria Town.
• Description of Project
For this project Ali Hamza selected our company for construction
of his own house. Different terms and conditions with the time
duration of the project are written in the contract.
 Triple constraint
The triple constraint consists of time, scope and cost. The
objective of this project is to achieve the triple constraint.
Our 1st
focus in this project is to complete the construction
with in one year as mentioned in the contract. For this
purpose we construct a table and distribute our project
phases in different months.
Initiation 1st
Jan- 31 Jan (1month)
Planning 1nd
Feb- 3o Mar (2months)
Execution 1st
Apr - 25 Nov (8months)
Monitoring and control M&C for whole execution
Closing 1st
Dec- 31 Dec (1month)
The 2nd
focus is to achieve the target with in given budget
and for this purpose the cost for different material is already
estimated so that we would not exceed from the given
budget. The estimated budget is 14,365,047 and in these
14,365,047 all procurement will done in future for the 1
canal house with basement, ground and 1st
floor.
The 3rd
important factor in this project is scope
identification. Scope of this project is to construct house
with in given time and budget. Scope tells about the
requirement of the project. Like in our project different
dimensions are mention in scope statement for example,
Number of rooms 15
Number of kitchens 3
Number of bath rooms 12
Loan 1
Terrace 1
Garage 1
Other than this information the time taken to complete
these is also mention in the scope statement. We will try to
not exceed from our scope and finishing the project with in
the time and costing limit.
• Project Team
Project team is also made for this project and these are
1. Project Manager
Miss Arooj Shahid
2. Team Leader
Mr Arsalan Ahmed
3. Team Members
Mr Ali
Mr Sahir
Mr. Hafiz Rana
Mr Asad Khan
Mr Ahmed Malik
Mr Akeel Hussain
4. Assistants
Mr. Uzair Shahid
Mr. Jawad Khan
Ms. Shazia Asad
Stakeholders:
Our main stakeholder is our customer who s Ali Hamza, then our
suppliers. These are the outsider’s stakeholders. With in the
company Project charter has a key stake in this project so project
manager is a stakeholder and the whole Royal Constructions.
 Identify stakeholders
Identify Stakeholders is the process of identifying all people or
organizations impacted by the project or people who are the stake
in the project is stakeholder.
Inputs
All inputs are discussed above in Develop project charter. And
these are:
• Project charter
• Enterprise environment factors
• Organizational process assets
Tools and Techniques
Different tools and techniques are also used to identify
stakeholder like stakeholder analysis and expert judgement.
• stakeholder analysis
Our key stakeholder include
 Mr Ali Hamza
 Royal company
 Vendors/supplies
• Expert judgement
We are using some experts to analyse stakeholders and
these experts are
 Mr Hamid Usman
 Miss Rana Tabussum
 Mr Adil Shabir
Output
• Stakeholder register:
Stakeholder
name
Role Involvement priority impact
Ali Hamza Customer High Main Positive
A.G supplier Supplier Medium Main Positive
Royal
construction
Contractor Medium Main Positive
Arooj Shahid Project manager Very high Main Very
positive
• Stakeholder management strategy:
Use to increase support of stakeholders by giving them
information about project
Stakeholder
name
Information given to the stakeholders
Ali Hamza  Monthly progress of the project.
 Project performance.
 Information about the risks involved in
project.
A.G supplier  Monthly progress of the project.
 Project performance.
 Information about the risks involved in
project.
Planning for the project
The Planning consists of those processes performed to establish
the total scope, define and refine the objectives, and develop the
course of action required to attain those objectives. The planning
processes develop the project management plan and the project
documents that will be used to carry out the project.
Planning process group:
Planning process group consist of 20 sub-processes. Starting
from the develop project management plan and end at
procurement.
 Develop project plan
Develop Project Management Plan is the process of documenting
the actions necessary to define, prepare, integrate, and
coordinate all subsidiary plans. The project management plan
defines how the project is executed, monitored and controlled,
and closed.
Inputs
All the inputs for the development of project plan are mentioned
above. And the same tool & technique is used for this process
and it is expert judgement mentioned in the initiation phase.
Outputs
• Project management plan
 Life cycle
Total duration 1 year
Start 1st
Jan
End 31 Dec
Initiation 1st
Jan- 31 Jan (1month)
Planning 1nd
Feb- 31 Mar (2months)
Execution 1st
Apr- 25 Nov (8months)
Monitoring and control M&C for whole execution
Closing 1st
Dec- 31 Dec (1month)
Other then life cycle all these parts of the plan explained later
step by step.
• Scope management plan
• Requirements management plan
• Schedule management plan
• Cost management plan
• Quality management plan
• Process improvement plan
• Human resource plan
• Communications management plan
• Risk management plan
• Procurement management plan
PROJECT SCOPE MANAGEMENT PLAN
 Collect Requirement
Collect Requirements is the process of defining and documenting
stakeholders’ needs to meet the project objectives.
Input
• Project charter:
Project charter is already described in the document.
• Stakeholder register:
Stakeholder
name
Role Involvement priority impact
Ali Hamza Customer High Main Positive
Supplier/vender Supplier Medium Main Positive
Royal
Construction
Contractor High Main Positive
Arooj Shahid Project Manager Very High Main Very
Positive
Tools and Techniques
• Interview or face to face meeting:
In this project we only conduct the face to face meeting or
interview with our stakeholders to get the information about their
interest in this project.
Output
• Requirement Management Plan:
Stakeholders Requirements Criteria
Ali Hamza
Customer
Project to be
completed on
time
Customer satisfaction, project
execution with good utilization of
monetary and other type of
resources in the form of time and
human resource
Royal construction
Company
Satisfy customer
by providing good
result
--------------
Vendors/suppliers Supply things on
time and get
money
--------------
Arooj Shahid Project to be Success of the project as a whole
Project Manager completed on
time with the full
utilization of
material and
human resource.
and project completion on time
with excellent utilization of
resource. Also the end product with
acceptance from the customer
 Define scope
Define Scope is the process of developing a detailed description of
the project and product.
Inputs:
• Project charter
• OPA’S
Both inputs are described above in detail.
Tools and Techniques
• Expert judgement:
Described above
• Product analysis:
Since the output of the project include the product as deliverable
so the product analysis is compulsory. So we will use work break
down structure.
• Alternative identification:
Identifying alternatives is a technique used to generate different
approaches to execute and perform the work of the project. So we
will use pair with comparison technique if we will go out of the
scope, we will compare our project techniques with the previous
project.
Outputs
• Scope Statement:
The main goal of this project is to construct house with in one
year by analysing the stakeholders’ needs and interests.
Main Deliverable Complete house
Documents/reports About the monthly progress
 Create WBS
Create WBS is the process of subdividing project deliverables and
project work into smaller, more manageable components.
In this project we will break down the house into many small
components.
Inputs:
(Already discussed)
Project scope statement
Requirement document
Organizational process assets
Tools and Techniques
Decomposition:
The tasks and activities are divided in to sub tasks and
processes like divide house into smaller parts.
Outputs
WBS has been made in MS project.
• Scope baseline:
The scope contains the project description, major project
deliverables and acceptance criteria.
• Description:
The duration decided for this project is one year with basement,
ground floor and first floor. And the cost for this project is
15,254,350. All this description is written in the contract and
both of the parties signed this agreement.
Main Deliverable Complete house
Documents/reports About the monthly progress
In this part we base line (fix) our project its requirements,
deliverables, and the acceptance criteria.
PROJECT TIME MANAGEMENT PLAN
 Define activities
The process of identifying the specific actions to be performed to
produce the project deliverables
Inputs
• Scope baseline:
The scope contains the project description, major project
deliverables and acceptance criteria.
Description:
The duration decided for this project is one year with basement,
ground floor and first floor. And the cost for this project is
15,254,350. All this description is written in the contract and
both of the parties signed this agreement.
Main Deliverable Complete house
Documents/reports About the monthly progress
In this part we base line (fix) our project its requirements,
deliverables, and the acceptance criteria.
• Enterprise environmental factors:
Environmental factors which may influence this project are
 Organization Culture
 Work hour
 Holidays
 Internal factors like labour strike, shortage of material,
unavailability of man power, etc.
 External factors like load shedding, public strike
against any event, political factors, inflation etc.
• Organizational process assets:
OPA provide us a guideline and give us a procedures that how to
work on this construction project. We will follow these procedures
in future for the house construction. Our past history also helps
us to do project in a good way.
Tools and Techniques
Decomposition, Template and expert judgement is gong to be
used as a tool.
Output
• Activity list:
 Proposal writing
 Defining team members and group leader.
 Gathering required information.
 Performing feasibility analysis.
 Defining customer requirements.
 Develop project charter.
 Identifying stakeholders.
 Collecting requirements.
 Project Costing.
 Project Budgeting.
 Scheduling.
 Project scope management planning.
 Project scope statement writing
 Scope baseline.
 Defining accepted work deliverables.
 Project risk management planning.
 Project communication management planning.
 Project quality management planning.
 Project procurement management planning.
 Whole construction
• Milestone list
Main task is construction of structure.
Mandatory tasks Target date
Approval of Charter 31 Jan 2011
Project plan completion 1st
Mar 2011
Approval of project plan 15 Mar 2011
Selection of project team 31 Mar 2011
Execution started 1st
April 2011
Execution completed 25 Nov 2011
Closing 31 Dec 2011
 Sequence Activities
Sequence Activities is the process of identifying and
documenting relationships among the project activities.
Inputs
• Activity list
• Milestone list
• Scope statement
• Organizational process assets
These are already described above in define activity process.
Tools and Techniques
• Precedence Diagramming Method
Precedence diagramming method will used in this project is
GANTT. It will contain finish to finish, start to start, finish to
start and start to finish relationship of the activities.
And it is shown in MS project.
Outputs
• Project schedule network diagram
Gantt Diagram and it is on MS project
 Estimate Activity Resource
Estimate Activity Resources is the process of estimating the
type and quantities of material, people, equipment, or supplies
required to perform each activity.
Inputs
• Activity list (mentioned above)
• Enterprise Environment factors (mentioned above)
• Organizational process assets (mentioned above)
• Resource calendar (Has been made in Ms Project)
Tools and techniques
• Expert judgement (mentioned above)
• Alternative analysis (mentioned above)
Outputs
• Activity resource requirement plan
Type of resource Requirement
Human resource For all activities human resources are
required to make the project team and utilize
labour for project.
Software resources Software resources are required to make the
design of house.
Organizational process asset Organizational process assets contains
organization’s policies, templates, standards
and help data for the guidance of team
members so that they can perform the project
processes more efficiently and with better
utilization of time and monetary resources.
Transportation resources Transportation is required for delivery of
material.
Materials Different type of material is needed for this
project like cement, steel, sand etc
Equipment Equipments are also required this project.
Resource breakdown
structure
 Estimate Activity Duration
Estimate Activity Durations is the process of approximating the
number of work periods needed to complete individual activities
with estimated resource.
Inputs
Inputs have been already described earlier.
• Activity list
• Activity resource requirement
• Project scope statement
• OPA
• Enterprise environment factors
Tool and Technique
• Expert judgement
The panel of experts include
 Mr Hamid Usman
 Dr. Ali Ahsan
 Miss Rana Tabussum
 Mr Adil Shabir
 Dr Ali Ahsan
• Analogous estimation
From previous project
Outputs
• Activity Duration Estimate
Activity Duration
Estimate(days)
project initial proposal
writing
2
Defining team members and
group leader.
1
Gathering required
information.
1
Performing feasibility
analysis.
1
Defining customer
requirements.
1
Develop project charter. 2
Identifying stakeholders. 1
Collecting requirements. 1
Project Costing. 2
Project Budgeting. 1
Scheduling. 1
Project scope management
planning.
2
Project scope statement
writing.
1
Making project scope
baseline.
1
Defining accepted work
deliverables.
1
Project risk management
planning.
2
Project communication
management planning.
2
Project quality management
planning.
2
Project procurement
management planning.
2
Whole construction 240
 Develop Schedule
Develop Schedule is the process of analyzing activity sequences,
durations, resource requirements, and schedule constraints to
create the project schedule.
Inputs
• Activity list
• Activity resource requirements
• Activity duration estimate
• Project scope statement
• OPA
• Environment factors
Tools and Techniques
• Resource levelling
• Critical Path method
It is made in MS project.
Output
• Project schedule
Main tasks Deadlines
Foundation 30 April
Ground 30 June
Basement 30 July
Ground floor 25 Sep
1st
floor 25 Nov
PROJECT COST MANAGEMENT PLAN
 Estimate Cost
Mentioned in MS project also
Work Cost
Pluming material
Concrete rods
Paint
Flooring material
Electrical equipment
Glass windows
Wood
Cement
Bricks
Labor
• "Rs794,000.00"
• "Rs316,000.00"
• "Rs420,000.00"
• "Rs3,030,500.00"
• "Rs2,328,892.00"
• "Rs32,500.00"
• "Rs2,086,288.00"
• "Rs1,086,200.00"
• "Rs1,673,500.00"
• "Rs2,310,147.00"
Total Cost
Human
• 14,078,027
• 187,020
Reserve • 100,000
Total Price • 14,365,047
 Determine Budget
Total budget is 15,254,350 for this project
PROJECT QUALITY MANAGEMENT PLAN
 Plan quality
Inputs
• Scope baseline
The scope contains the project description, major project
deliverables and acceptance criteria.
Description:
The duration decided for this project is one year with basement,
ground floor and first floor. And the cost for this project is
15,254,350. All this description is written in the contract and
both of the parties signed this agreement.
Main Deliverable Complete house
Documents/reports About the monthly progress
In this part we base line (fix) our project its requirements,
deliverables, and the acceptance criteria
• Stakeholder register
Stakeholder
name
Role Involvement priority impact
Ali Hamza Customer High Main Positive
Supplier/vender Supplier Medium Main Positive
Royal
Construction
Contractor High Main Positive
Arooj Shahid Project Manager Very High Main Very
Positive
• Cost Performance baseline
The cost performance is an authorized time phased budget at
completion used to measure, monitor and overall cost
performance on project.
• Schedule Baseline
This is the accepted schedule performance measures including
start and finish dates.
Tools and Techniques
• Cost benefit analysis
The benefit of meeting quality requirements can include less
rework, higher productivity, lower cost and increased stakeholder
satisfaction.
Outputs
• Quality management plan
The quality management plan describes how the project
management team will implement the performing organization’s
quality policy.
Quality Role: Responsibilities
1. Project Cost Efficiency.
2. Procure good quality material.
3. Manage quality of material
4. Project schedule.
5. Product overall working.
6. Allocation of resources at time
1. Finance Department, Quality
Department, Project Manager, Project
Team.
2. Project manager
3. Project Team.
4. Project Manager, Quality
Department.
5. Project Manager, Project Team.
6. project manager
Perform Quality approach
Planning quality and performing quality control will be used to
analysis the work of the management processes continuously,
and the product related processes to alleviate negative impacts
and check the cost and schedule variances. The reports will also
make and these reports will show the project’s performance and
quality standard.
Quality control approach
Weekly cost performance reports will be issued and help will be
sought from Finance department to reduce costs on project.
Inspection, Control Charts and Scatter plot will be made to
analyze project, team members and schedule performance.
Quality improvement approach
To improve the quality of the project’s processes many steps will
be used like:
• Weekly meeting will be called between the project manager and
project team so that difficulties which might be affect the
project will be removed.
• Reports on cost performance will be issued weekly to analyse
the cost against quality.
• Control Charts and Scatter plot will be made to analyze
project, team members and schedule performance.
PROJECT HUMAN RESOURCE MANAGEMENT
PLAN
• Develop Human Resource Plan
Project Human Resource Management includes the processes
that organize, manage, and lead the project team.
Inputs
• Activity resource requirements
The resources will be provided according to the need. And the
resource requirement documentation for each activity will
include the estimated resources for each activity.
• OPA
• Enterprise environmental factors
Tools and techniques
• Networking
Networking is the formal and informal interaction with others
in an organization, industry, or professional environment.
For this project we will call the meetings weekly with the
project manager and with company CEO monthly.
• Organizational theory
Organizational theory will provide us information regarding the
way in which people, teams, and organizational units behave.
Outputs
• Human Resource plan
 Projects teams
Roles, Responsibilities, and Authority of project team:
Role: Authority: Responsibility:
1. Miss Arooj Shahid (Project
Manager).
2. Mr Arsalan ahmed (Team
Leader)
3.Mr Ali (Human Resource
Manager)
4.Mr Sahir (Finance
manager)
5. Hafiz Rana. (Quality
manager)
1. Has the authority to do change
in project management plan.
2. Will lead the team.
3.Has a authority to over see the
work of labours
4. Has a authority to check the
cost of every task
5.Has a authority to check the
quality of materials use in
construction
1. Will monitor the whole work
and guide the team about any
difficulty. Also make sure that all
the tasks performed are with in
budget.
2. Show all results to the project
manager and solve issues between
team members.
3.Will give reports to the higher
authority
4.Will record all balances against
costs
5.If any change will occur he will
report to the team leader
Selection of workers:
After mentioning the roles of the project team, the worker team
will be selected based upon the needs of the project. In the
project of construction the worker team will be selected on the
basis of experience.
PROJECT COMMUNICAYION MANAGEMENT
PLAN
• Plan Communication
Plan Communications is the process of determining the project
stakeholder information needs and defining a communication
approach.
Inputs
• Stakeholder register
Stakeholder
name
Role Involvement priority impact
Ali Hamza Customer High Main Positive
Supplier/vender Supplier Medium Main Positive
Royal
Construction
Contractor High Main Positive
Arooj Shahid Project Manager Very High Mail Very
Positive
• Stakeholder management strategy
Stakeholder
name
Information given to the stakeholders
Ali Hamza  Monthly progress of the project.
 Project performance.
 Information about the risks involved in
project.
A.G supplier  Monthly progress of the project.
 Project performance.
 Information about the risks involved in
project.
• OPA
• Enterprise environmental factors
Tools and Techniques
The analysis of the communication requirements determines the
information needs of the project stakeholders.
Stakeholders Communication
Schedule
Medium
Mr Ali Hamza Monthly Face to face/Email
Suppliers Monthly Face to face
Royal Construction Weekly with the
Project Manager
Face to face/
Presentations
Arooj Shahid Weekly Face to face/ Email/
Presentations
• Communication Technology
We will use different mediums for communication like face to
face, Email, telephone etc
Outputs
• Communication Management Plan
Stakeholders Communication
Schedule
Medium
Mr Ali Hamza Monthly Face to face/Email
Suppliers Monthly Face to face
Royal Construction Weekly with the
Project Manager
Face to face/
Presentations
Arooj Shahid Weekly Face to face/ Email/
Presentations
In these meetings we will inform our stakeholders about the
progress of the project on weekly and monthly basis. If any
change will occur in the project we will inform our stakeholders
in time. Reports will also give to the stakeholders so that they will
get the information about the project. Cost and the schedule will
not be shown to the customer.
Communication with in the project team
The project team will communicate with the team leader through
face to face meeting. The team leader will interact with the Project
Manager through meetings, presentations and emails telling him
about the current situation of the project. The Project Manager
will bring in notice the cost and schedule performance to the
CEO. The customer will not be briefed about the cost and
schedule performance of the project at all.
PROJECT RISK MANAGEMENT PLAN
 Plan Risk Management
The processes of defining how to conduct risk management
activities for a project are described in Risk management plan.
Inputs
• Project scope statement
• Cost management plan
Work Cost
Pluming material
Concrete rods
Paint
Flooring material
Electrical equipment
Glass windows
Wood
Cement
Bricks
Labor
• "Rs794,000.00"
• "Rs316,000.00"
• "Rs420,000.00"
• "Rs3,030,500.00"
• "Rs2,328,892.00"
• "Rs32,500.00"
• "Rs2,086,288.00"
• "Rs1,086,200.00"
• "Rs1,673,500.00"
• "Rs2,310,147.00"
Total Cost
Human
• 14,078,027
• 187,020
Reserve • 100,000
Total Price • 14,365,047
• Communication plan/ scheduling plan
Stakeholders Communication
Schedule
Medium
Mr Ali Hamza Monthly Face to face/Email
Suppliers Monthly Face to face
Royal Construction Weekly with the Face to face/
Project Manager Presentations
Arooj Shahid Weekly Face to face/ Email/
Presentations
Tools and Techniques
• Planning meeting and analysis
Attendees at these meetings include project manager, project
team members and stakeholders.
1. Risk management cost
2. Risk management schedule activity
Outputs
• Risk management plan
Methodology:
In case of any risk we will be called on meetings between the
project manager and project team. First of all we analyze the
impact of rick on project, and then decide what method is the
best to cater the risk.
Approaches:
High-level plans for conducting the risk management activities
will be defined in meetings. Risk management cost elements
and schedule activities will be developed. Risk contingency
reserve application approaches may be established or
reviewed. Risk management responsibilities will be assigned.
General organizational templates for risk categories and
definitions of terms such as levels of risk, probability by type of
risk, impact by type of objectives, and the probability and
impact matrix will be tailored to the specific project.
Roles and responsibilities:
All the project team will be responsible for risk handling. Every
group member can play the role of identifying risks, but it is
the responsibility of the project manager to focus on the main
risks which might occur a big problem for the project. The
formal document will be prepared by the project manager after
consulting with team members and after identification of the
risks. And this document will be forwarded to the CEO so that
he would also know about the risks. If risks will not be
handled by the project manager then it will be the
responsibility of CEO to solve these risks.
Timings:
In this project we will perform risk management whenever risk
occurs.
 Identify risks
Identify Risks is the process of determining which risks may
affect the project and documenting their characteristics.
Inputs
• Risk management plan
Methodology:
In case of any risk we will be called on meetings between the
project manager and project team. First of all we analyze the
impact of rick on project. and then decide what method is best
for cater the risk.
Approaches:
High-level plans for conducting the risk management activities
will be defined in meetings. Risk management cost elements
and schedule activities will be developed. Risk contingency
reserve application approaches may be established or
reviewed. Risk management responsibilities will be assigned.
General organizational templates for risk categories and
definitions of terms such as levels of risk, probability by type of
risk, impact by type of objectives, and the probability and
impact matrix will be tailored to the specific project.
Roles and responsibilities:
All the project team will be responsible for risk handling. Every
group member can play the role of identifying risks, but it is
the responsibility of the project manager to focus on the main
risks which might occur a big problem for the project. The
formal document will be prepared by the project manager after
consulting with team members and after identification of the
risks. And this document will be forwarded to the CEO so that
he would also know about the risks. If risks will not be
handled by the project manager then it will be the
responsibility of CEO to solve these risks.
Timings:
In this project we will perform risk management whenever risk
occurs.
• Activity cost estimate
• Scope baseline
• Stakeholder register
• Cost management Plan
• Quality management plan
• Project document
• OPA
• Environmental factors
Tools and Techniques
• Swot analysis
We will use swot analysis to see the different aspect of project.
• Checklist analysis
We will use checklist analysis to see either we are going right or
wrong.
Outputs
• Risk register
The risk register contains information on threats and
opportunities that may impact the project.
• List of identified risks:
Risk Statement Impact Proba
bility
Risk Response
Material
Quality
Required material
does not match the
quality needed
Cost,
Scope
20% Backup supplier has
been identified
Availability Material, does not
available at required
time
Time
Scope
10% Reserve extra
material to handle
this risk
Inflation Increase in the price
of materials
Cost
Time
30% Reserve some extra
money for this risk
management
Labour strike Labour strike due to
any problem
Time,
Scope
10% Give good pay and
benefits so that this
risk can be manage
Natural
disaster
Earth quake, flood
etc
Cost,
Scope,
Time
2% Start the project
again
Stakeholder Change the
requirement, or may
be the project
progress is not up to
their expectations
Quality,
Time,
Cost
15% Taking notice on their
requirements and
work again to fulfil
their new
requirements
Software
failure
System does not
work
Cost,
Schedule
10% Purchase new system
Machinery
failure
Machinery does not
work properly
Cost,
Quality,
schedule
25% Purchase new
machinery, or backup
machinery
Load
shedding
Electricity work
affected and
machinery does not
work due to load
shedding
Cost,
Schedule
20% Purchase generator
PROJECT PROCUREMENT MANAGEMENT PLAN
 Plan procurements
Plan procurement contains the process of documenting project
purchasing decisions, specifying the approach, and identifying
potential sellers.
Inputs
• Scope baseline
• Requirement documentation
• Risk register
• Project schedule
• Activity cost estimate
• Cost performance baseline
• Enterprise environmental factor
• OPA’s
These all inputs have been described earlier in different project
documents
Tools and Techniques
• Expert judgement
The panel for the selection of procurement consist of following
members
 Mr Hamid Usman
 Dr. Ali Ahsan
 Miss Rana Tabussum
 Mr Adil Shabir
Outputs:
• Procurement management Plan:
This procurement plan sets the procurement frame work for this
project. It will serve as the guideline for managing procurement
throughout the life of the project and will be updated when
required.
The procurement plan of the project is given below:
Procurement Process:
The whole procurement process is under the authority of the
Project manager and also he has the responsibility for the sales
and the material selection.
Items Justification Needed
Cement,
bricks
Needed because
important tool foe
construction
April - August
Concrete
Rods
Needed to provide the
base of the house
April – August
Wood and
Granite
Needed for the
purpose of building
windows, doors
July – September
Tilling &
flooring
material
like
marbles
and tiles
For the decoration of
the house,
For the decoration
purpose
May - July
Plumbing
sewerage
material
like Pipes
For the purpose of the
piping work
August - October
Electrical
material
like
equipment
s
When the frame of the
house is completed
then the electrical
work should be
started
October – November
Bath
fixtures &
accessories
Bath work will start
after completion of
frame of house
October-November
Material for
Steel work
Aluminium
work
Paint work
Paint house after
whole construction
October-November
Make or buy decisions:
We are outsourcing some of the project materials and also this
step is important in because the decision for buying or not
buying is totally based upon the fact that the project manager
give the green signal to the supplier. Then the process of the
procurement is started.

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project on construction of house report.

  • 1. Project Management Final Project Report For Construction of a House By: Arooj Shahid Roll No. B08-003 BBA-5th
  • 2. Purpose of the Project The purpose of this project was to analyze project in the light of terms of managing project explained by lectures and PMBOK. Brief description of project Royal Construction is a reliable company in house construction. It has been active in construction project for the last 20 years. The main aim of this company is to fulfil the needs of customers and satisfy them by providing the best possible outcome. We provide a luxurious life to our customer at reasonable price. Recently our company signed a contract of construction of house in Bahria town phase 8 with Mr Ali. Mr Ali Hamza. He floats a tender about the new house construction with specify the requirements. And choose our company for this project because we provide a reliable house at reasonable cost. The duration decided for this project is one year with basement, ground floor and first floor. And the cost for this project is 14,365,047.All this description is written in the contract and both of the parties signed this agreement. Initiation of the project The Initiation Process consists of those processes performed to define a new project or a new phase of an existing project by obtaining agreement to start the project or phase. Within the initiating processes, the initial scope is defined and initial financial resources are committed. Internal and external stakeholders who will interact and influence the overall outcome of the project are identified. Or in simple word we can say that in this first phase of the project the project charter and the stakeholders are identified.
  • 3.  Develop Project Charter Develop Project Charter is the process of developing a document that formally authorizes a project or a phase and documenting initial requirements that satisfy the stakeholder’s needs and expectations. Project charter The charter contains the brief description of the project. Different inputs are used to develop project charter and these inputs are; Inputs 1. Contract: A contract is a legal agreement between two parties. For our project a contract is signed between Mr Ali and a company’s CEO Mr Hamid Usman. In this contract duration, cost plan, project plan, procurement plan are mentioned. • Duration Start date 1st January 2011 End date 31 December 2011 • Duration of different processes Initiation 1st Jan- 31 Jan (1month) Planning 1nd Feb- 30 Mar (2months) Execution 1st Apr - 25 Nov (8months) Monitoring and control M&C for whole execution Closing 1st Dec- 31 Dec (1month)
  • 4. • Cost Plan Work Cost Pluming material Concrete rods Paint Flooring material Electrical equipment Glass windows Wood Cement Bricks Labor • "Rs794,000.00" • "Rs316,000.00" • "Rs420,000.00" • "Rs3,030,500.00" • "Rs2,328,892.00" • "Rs32,500.00" • "Rs2,086,288.00" • "Rs1,086,200.00" • "Rs1,673,500.00" • "Rs2,310,147.00" Total Cost Human • 14,078,027 • 187,020 Reserve • 100,000
  • 5. Total Price • 14,365,047 • Estimated Budget In this project keeping all expenses in mind I can say that the estimated budget require for this project is 15,254,350. • Procurement plan All the material mentioned in the cost plan is going to procure from different suppliers at given cost. And this material will purchase before 1st May. 2. Enterprise environmental factors: Environmental factors which may influence this project are  Organization Culture  Work hour  Holidays  Internal factors like labour strike, shortage of material, unavailability of man power, etc.  External factors like load shedding, public strike against any event, political factors, inflation etc. 3. Organizational process assets: OPA provide us a guideline and give us a procedures that how to work on this construction project. We will follow these procedures in future for the house construction. Our past history also helps us to do project in a good way.
  • 6. Output Project charter • Background There are many construction companies in Pakistan but Royal Company made a good name in the construction industry. This company is well known among people because it provided the best result to its customers. This company promise to deliver the result according to customer want or needs. As the population increases the need for good living standard also increases. People want different and stylish house for living so we recently signed a new contract of house construction in Behria Town. • Description of Project For this project Ali Hamza selected our company for construction of his own house. Different terms and conditions with the time duration of the project are written in the contract.  Triple constraint The triple constraint consists of time, scope and cost. The objective of this project is to achieve the triple constraint. Our 1st focus in this project is to complete the construction with in one year as mentioned in the contract. For this purpose we construct a table and distribute our project phases in different months. Initiation 1st Jan- 31 Jan (1month) Planning 1nd Feb- 3o Mar (2months) Execution 1st Apr - 25 Nov (8months) Monitoring and control M&C for whole execution Closing 1st Dec- 31 Dec (1month) The 2nd focus is to achieve the target with in given budget and for this purpose the cost for different material is already
  • 7. estimated so that we would not exceed from the given budget. The estimated budget is 14,365,047 and in these 14,365,047 all procurement will done in future for the 1 canal house with basement, ground and 1st floor. The 3rd important factor in this project is scope identification. Scope of this project is to construct house with in given time and budget. Scope tells about the requirement of the project. Like in our project different dimensions are mention in scope statement for example, Number of rooms 15 Number of kitchens 3 Number of bath rooms 12 Loan 1 Terrace 1 Garage 1 Other than this information the time taken to complete these is also mention in the scope statement. We will try to not exceed from our scope and finishing the project with in the time and costing limit. • Project Team Project team is also made for this project and these are 1. Project Manager Miss Arooj Shahid 2. Team Leader Mr Arsalan Ahmed 3. Team Members Mr Ali Mr Sahir Mr. Hafiz Rana Mr Asad Khan
  • 8. Mr Ahmed Malik Mr Akeel Hussain 4. Assistants Mr. Uzair Shahid Mr. Jawad Khan Ms. Shazia Asad Stakeholders: Our main stakeholder is our customer who s Ali Hamza, then our suppliers. These are the outsider’s stakeholders. With in the company Project charter has a key stake in this project so project manager is a stakeholder and the whole Royal Constructions.  Identify stakeholders Identify Stakeholders is the process of identifying all people or organizations impacted by the project or people who are the stake in the project is stakeholder. Inputs All inputs are discussed above in Develop project charter. And these are: • Project charter • Enterprise environment factors • Organizational process assets Tools and Techniques Different tools and techniques are also used to identify stakeholder like stakeholder analysis and expert judgement. • stakeholder analysis
  • 9. Our key stakeholder include  Mr Ali Hamza  Royal company  Vendors/supplies • Expert judgement We are using some experts to analyse stakeholders and these experts are  Mr Hamid Usman  Miss Rana Tabussum  Mr Adil Shabir Output • Stakeholder register: Stakeholder name Role Involvement priority impact Ali Hamza Customer High Main Positive A.G supplier Supplier Medium Main Positive Royal construction Contractor Medium Main Positive Arooj Shahid Project manager Very high Main Very positive • Stakeholder management strategy: Use to increase support of stakeholders by giving them information about project Stakeholder name Information given to the stakeholders Ali Hamza  Monthly progress of the project.  Project performance.
  • 10.  Information about the risks involved in project. A.G supplier  Monthly progress of the project.  Project performance.  Information about the risks involved in project. Planning for the project The Planning consists of those processes performed to establish the total scope, define and refine the objectives, and develop the course of action required to attain those objectives. The planning processes develop the project management plan and the project documents that will be used to carry out the project. Planning process group: Planning process group consist of 20 sub-processes. Starting from the develop project management plan and end at procurement.  Develop project plan Develop Project Management Plan is the process of documenting the actions necessary to define, prepare, integrate, and coordinate all subsidiary plans. The project management plan defines how the project is executed, monitored and controlled, and closed. Inputs All the inputs for the development of project plan are mentioned above. And the same tool & technique is used for this process and it is expert judgement mentioned in the initiation phase.
  • 11. Outputs • Project management plan  Life cycle Total duration 1 year Start 1st Jan End 31 Dec Initiation 1st Jan- 31 Jan (1month) Planning 1nd Feb- 31 Mar (2months) Execution 1st Apr- 25 Nov (8months) Monitoring and control M&C for whole execution Closing 1st Dec- 31 Dec (1month) Other then life cycle all these parts of the plan explained later step by step. • Scope management plan • Requirements management plan • Schedule management plan • Cost management plan • Quality management plan • Process improvement plan • Human resource plan • Communications management plan • Risk management plan • Procurement management plan PROJECT SCOPE MANAGEMENT PLAN  Collect Requirement Collect Requirements is the process of defining and documenting stakeholders’ needs to meet the project objectives.
  • 12. Input • Project charter: Project charter is already described in the document. • Stakeholder register: Stakeholder name Role Involvement priority impact Ali Hamza Customer High Main Positive Supplier/vender Supplier Medium Main Positive Royal Construction Contractor High Main Positive Arooj Shahid Project Manager Very High Main Very Positive Tools and Techniques • Interview or face to face meeting: In this project we only conduct the face to face meeting or interview with our stakeholders to get the information about their interest in this project. Output • Requirement Management Plan: Stakeholders Requirements Criteria Ali Hamza Customer Project to be completed on time Customer satisfaction, project execution with good utilization of monetary and other type of resources in the form of time and human resource Royal construction Company Satisfy customer by providing good result -------------- Vendors/suppliers Supply things on time and get money -------------- Arooj Shahid Project to be Success of the project as a whole
  • 13. Project Manager completed on time with the full utilization of material and human resource. and project completion on time with excellent utilization of resource. Also the end product with acceptance from the customer  Define scope Define Scope is the process of developing a detailed description of the project and product. Inputs: • Project charter • OPA’S Both inputs are described above in detail. Tools and Techniques • Expert judgement: Described above • Product analysis: Since the output of the project include the product as deliverable so the product analysis is compulsory. So we will use work break down structure. • Alternative identification: Identifying alternatives is a technique used to generate different approaches to execute and perform the work of the project. So we will use pair with comparison technique if we will go out of the scope, we will compare our project techniques with the previous project. Outputs • Scope Statement:
  • 14. The main goal of this project is to construct house with in one year by analysing the stakeholders’ needs and interests. Main Deliverable Complete house Documents/reports About the monthly progress  Create WBS Create WBS is the process of subdividing project deliverables and project work into smaller, more manageable components. In this project we will break down the house into many small components. Inputs: (Already discussed) Project scope statement Requirement document Organizational process assets Tools and Techniques Decomposition: The tasks and activities are divided in to sub tasks and processes like divide house into smaller parts. Outputs WBS has been made in MS project. • Scope baseline: The scope contains the project description, major project deliverables and acceptance criteria. • Description: The duration decided for this project is one year with basement, ground floor and first floor. And the cost for this project is
  • 15. 15,254,350. All this description is written in the contract and both of the parties signed this agreement. Main Deliverable Complete house Documents/reports About the monthly progress In this part we base line (fix) our project its requirements, deliverables, and the acceptance criteria. PROJECT TIME MANAGEMENT PLAN  Define activities The process of identifying the specific actions to be performed to produce the project deliverables Inputs • Scope baseline: The scope contains the project description, major project deliverables and acceptance criteria. Description: The duration decided for this project is one year with basement, ground floor and first floor. And the cost for this project is 15,254,350. All this description is written in the contract and both of the parties signed this agreement. Main Deliverable Complete house Documents/reports About the monthly progress
  • 16. In this part we base line (fix) our project its requirements, deliverables, and the acceptance criteria. • Enterprise environmental factors: Environmental factors which may influence this project are  Organization Culture  Work hour  Holidays  Internal factors like labour strike, shortage of material, unavailability of man power, etc.  External factors like load shedding, public strike against any event, political factors, inflation etc. • Organizational process assets: OPA provide us a guideline and give us a procedures that how to work on this construction project. We will follow these procedures in future for the house construction. Our past history also helps us to do project in a good way. Tools and Techniques Decomposition, Template and expert judgement is gong to be used as a tool. Output • Activity list:  Proposal writing  Defining team members and group leader.  Gathering required information.  Performing feasibility analysis.  Defining customer requirements.  Develop project charter.  Identifying stakeholders.
  • 17.  Collecting requirements.  Project Costing.  Project Budgeting.  Scheduling.  Project scope management planning.  Project scope statement writing  Scope baseline.  Defining accepted work deliverables.  Project risk management planning.  Project communication management planning.  Project quality management planning.  Project procurement management planning.  Whole construction • Milestone list Main task is construction of structure. Mandatory tasks Target date Approval of Charter 31 Jan 2011 Project plan completion 1st Mar 2011 Approval of project plan 15 Mar 2011 Selection of project team 31 Mar 2011 Execution started 1st April 2011 Execution completed 25 Nov 2011 Closing 31 Dec 2011  Sequence Activities Sequence Activities is the process of identifying and documenting relationships among the project activities. Inputs
  • 18. • Activity list • Milestone list • Scope statement • Organizational process assets These are already described above in define activity process. Tools and Techniques • Precedence Diagramming Method Precedence diagramming method will used in this project is GANTT. It will contain finish to finish, start to start, finish to start and start to finish relationship of the activities. And it is shown in MS project. Outputs • Project schedule network diagram Gantt Diagram and it is on MS project  Estimate Activity Resource Estimate Activity Resources is the process of estimating the type and quantities of material, people, equipment, or supplies required to perform each activity. Inputs • Activity list (mentioned above) • Enterprise Environment factors (mentioned above) • Organizational process assets (mentioned above) • Resource calendar (Has been made in Ms Project)
  • 19. Tools and techniques • Expert judgement (mentioned above) • Alternative analysis (mentioned above) Outputs • Activity resource requirement plan Type of resource Requirement Human resource For all activities human resources are required to make the project team and utilize labour for project. Software resources Software resources are required to make the design of house. Organizational process asset Organizational process assets contains organization’s policies, templates, standards and help data for the guidance of team members so that they can perform the project processes more efficiently and with better utilization of time and monetary resources. Transportation resources Transportation is required for delivery of material. Materials Different type of material is needed for this project like cement, steel, sand etc Equipment Equipments are also required this project. Resource breakdown structure
  • 20.  Estimate Activity Duration Estimate Activity Durations is the process of approximating the number of work periods needed to complete individual activities with estimated resource. Inputs Inputs have been already described earlier. • Activity list • Activity resource requirement • Project scope statement • OPA • Enterprise environment factors Tool and Technique • Expert judgement The panel of experts include  Mr Hamid Usman  Dr. Ali Ahsan  Miss Rana Tabussum
  • 21.  Mr Adil Shabir  Dr Ali Ahsan • Analogous estimation From previous project Outputs • Activity Duration Estimate Activity Duration Estimate(days) project initial proposal writing 2 Defining team members and group leader. 1 Gathering required information. 1 Performing feasibility analysis. 1 Defining customer requirements. 1 Develop project charter. 2 Identifying stakeholders. 1 Collecting requirements. 1 Project Costing. 2 Project Budgeting. 1
  • 22. Scheduling. 1 Project scope management planning. 2 Project scope statement writing. 1 Making project scope baseline. 1 Defining accepted work deliverables. 1 Project risk management planning. 2 Project communication management planning. 2 Project quality management planning. 2 Project procurement management planning. 2 Whole construction 240  Develop Schedule Develop Schedule is the process of analyzing activity sequences, durations, resource requirements, and schedule constraints to create the project schedule. Inputs • Activity list • Activity resource requirements • Activity duration estimate • Project scope statement
  • 23. • OPA • Environment factors Tools and Techniques • Resource levelling • Critical Path method It is made in MS project. Output • Project schedule Main tasks Deadlines Foundation 30 April Ground 30 June Basement 30 July Ground floor 25 Sep 1st floor 25 Nov PROJECT COST MANAGEMENT PLAN  Estimate Cost Mentioned in MS project also
  • 24. Work Cost Pluming material Concrete rods Paint Flooring material Electrical equipment Glass windows Wood Cement Bricks Labor • "Rs794,000.00" • "Rs316,000.00" • "Rs420,000.00" • "Rs3,030,500.00" • "Rs2,328,892.00" • "Rs32,500.00" • "Rs2,086,288.00" • "Rs1,086,200.00" • "Rs1,673,500.00" • "Rs2,310,147.00" Total Cost Human • 14,078,027 • 187,020 Reserve • 100,000 Total Price • 14,365,047
  • 25.  Determine Budget Total budget is 15,254,350 for this project PROJECT QUALITY MANAGEMENT PLAN  Plan quality Inputs • Scope baseline The scope contains the project description, major project deliverables and acceptance criteria. Description: The duration decided for this project is one year with basement, ground floor and first floor. And the cost for this project is 15,254,350. All this description is written in the contract and both of the parties signed this agreement. Main Deliverable Complete house Documents/reports About the monthly progress In this part we base line (fix) our project its requirements, deliverables, and the acceptance criteria • Stakeholder register Stakeholder name Role Involvement priority impact
  • 26. Ali Hamza Customer High Main Positive Supplier/vender Supplier Medium Main Positive Royal Construction Contractor High Main Positive Arooj Shahid Project Manager Very High Main Very Positive • Cost Performance baseline The cost performance is an authorized time phased budget at completion used to measure, monitor and overall cost performance on project. • Schedule Baseline This is the accepted schedule performance measures including start and finish dates. Tools and Techniques • Cost benefit analysis The benefit of meeting quality requirements can include less rework, higher productivity, lower cost and increased stakeholder satisfaction. Outputs • Quality management plan The quality management plan describes how the project management team will implement the performing organization’s quality policy. Quality Role: Responsibilities
  • 27. 1. Project Cost Efficiency. 2. Procure good quality material. 3. Manage quality of material 4. Project schedule. 5. Product overall working. 6. Allocation of resources at time 1. Finance Department, Quality Department, Project Manager, Project Team. 2. Project manager 3. Project Team. 4. Project Manager, Quality Department. 5. Project Manager, Project Team. 6. project manager Perform Quality approach Planning quality and performing quality control will be used to analysis the work of the management processes continuously, and the product related processes to alleviate negative impacts and check the cost and schedule variances. The reports will also make and these reports will show the project’s performance and quality standard. Quality control approach Weekly cost performance reports will be issued and help will be sought from Finance department to reduce costs on project. Inspection, Control Charts and Scatter plot will be made to analyze project, team members and schedule performance. Quality improvement approach To improve the quality of the project’s processes many steps will be used like:
  • 28. • Weekly meeting will be called between the project manager and project team so that difficulties which might be affect the project will be removed. • Reports on cost performance will be issued weekly to analyse the cost against quality. • Control Charts and Scatter plot will be made to analyze project, team members and schedule performance. PROJECT HUMAN RESOURCE MANAGEMENT PLAN • Develop Human Resource Plan Project Human Resource Management includes the processes that organize, manage, and lead the project team. Inputs • Activity resource requirements The resources will be provided according to the need. And the resource requirement documentation for each activity will include the estimated resources for each activity. • OPA • Enterprise environmental factors Tools and techniques • Networking Networking is the formal and informal interaction with others in an organization, industry, or professional environment. For this project we will call the meetings weekly with the project manager and with company CEO monthly. • Organizational theory
  • 29. Organizational theory will provide us information regarding the way in which people, teams, and organizational units behave. Outputs • Human Resource plan  Projects teams Roles, Responsibilities, and Authority of project team: Role: Authority: Responsibility: 1. Miss Arooj Shahid (Project Manager). 2. Mr Arsalan ahmed (Team Leader) 3.Mr Ali (Human Resource Manager) 4.Mr Sahir (Finance manager) 5. Hafiz Rana. (Quality manager) 1. Has the authority to do change in project management plan. 2. Will lead the team. 3.Has a authority to over see the work of labours 4. Has a authority to check the cost of every task 5.Has a authority to check the quality of materials use in construction 1. Will monitor the whole work and guide the team about any difficulty. Also make sure that all the tasks performed are with in budget. 2. Show all results to the project manager and solve issues between team members. 3.Will give reports to the higher authority 4.Will record all balances against costs 5.If any change will occur he will report to the team leader
  • 30. Selection of workers: After mentioning the roles of the project team, the worker team will be selected based upon the needs of the project. In the project of construction the worker team will be selected on the basis of experience. PROJECT COMMUNICAYION MANAGEMENT PLAN • Plan Communication Plan Communications is the process of determining the project stakeholder information needs and defining a communication approach. Inputs • Stakeholder register Stakeholder name Role Involvement priority impact Ali Hamza Customer High Main Positive Supplier/vender Supplier Medium Main Positive Royal Construction Contractor High Main Positive Arooj Shahid Project Manager Very High Mail Very Positive • Stakeholder management strategy Stakeholder name Information given to the stakeholders Ali Hamza  Monthly progress of the project.  Project performance.  Information about the risks involved in project.
  • 31. A.G supplier  Monthly progress of the project.  Project performance.  Information about the risks involved in project. • OPA • Enterprise environmental factors Tools and Techniques The analysis of the communication requirements determines the information needs of the project stakeholders. Stakeholders Communication Schedule Medium Mr Ali Hamza Monthly Face to face/Email Suppliers Monthly Face to face Royal Construction Weekly with the Project Manager Face to face/ Presentations Arooj Shahid Weekly Face to face/ Email/ Presentations • Communication Technology We will use different mediums for communication like face to face, Email, telephone etc Outputs • Communication Management Plan Stakeholders Communication Schedule Medium Mr Ali Hamza Monthly Face to face/Email Suppliers Monthly Face to face
  • 32. Royal Construction Weekly with the Project Manager Face to face/ Presentations Arooj Shahid Weekly Face to face/ Email/ Presentations In these meetings we will inform our stakeholders about the progress of the project on weekly and monthly basis. If any change will occur in the project we will inform our stakeholders in time. Reports will also give to the stakeholders so that they will get the information about the project. Cost and the schedule will not be shown to the customer. Communication with in the project team The project team will communicate with the team leader through face to face meeting. The team leader will interact with the Project Manager through meetings, presentations and emails telling him about the current situation of the project. The Project Manager will bring in notice the cost and schedule performance to the CEO. The customer will not be briefed about the cost and schedule performance of the project at all.
  • 33. PROJECT RISK MANAGEMENT PLAN  Plan Risk Management The processes of defining how to conduct risk management activities for a project are described in Risk management plan. Inputs • Project scope statement • Cost management plan Work Cost
  • 34. Pluming material Concrete rods Paint Flooring material Electrical equipment Glass windows Wood Cement Bricks Labor • "Rs794,000.00" • "Rs316,000.00" • "Rs420,000.00" • "Rs3,030,500.00" • "Rs2,328,892.00" • "Rs32,500.00" • "Rs2,086,288.00" • "Rs1,086,200.00" • "Rs1,673,500.00" • "Rs2,310,147.00" Total Cost Human • 14,078,027 • 187,020 Reserve • 100,000 Total Price • 14,365,047 • Communication plan/ scheduling plan Stakeholders Communication Schedule Medium Mr Ali Hamza Monthly Face to face/Email Suppliers Monthly Face to face Royal Construction Weekly with the Face to face/
  • 35. Project Manager Presentations Arooj Shahid Weekly Face to face/ Email/ Presentations Tools and Techniques • Planning meeting and analysis Attendees at these meetings include project manager, project team members and stakeholders. 1. Risk management cost 2. Risk management schedule activity Outputs • Risk management plan Methodology: In case of any risk we will be called on meetings between the project manager and project team. First of all we analyze the impact of rick on project, and then decide what method is the best to cater the risk. Approaches: High-level plans for conducting the risk management activities will be defined in meetings. Risk management cost elements and schedule activities will be developed. Risk contingency reserve application approaches may be established or reviewed. Risk management responsibilities will be assigned. General organizational templates for risk categories and definitions of terms such as levels of risk, probability by type of risk, impact by type of objectives, and the probability and impact matrix will be tailored to the specific project. Roles and responsibilities: All the project team will be responsible for risk handling. Every group member can play the role of identifying risks, but it is the responsibility of the project manager to focus on the main risks which might occur a big problem for the project. The formal document will be prepared by the project manager after consulting with team members and after identification of the
  • 36. risks. And this document will be forwarded to the CEO so that he would also know about the risks. If risks will not be handled by the project manager then it will be the responsibility of CEO to solve these risks. Timings: In this project we will perform risk management whenever risk occurs.  Identify risks Identify Risks is the process of determining which risks may affect the project and documenting their characteristics. Inputs • Risk management plan Methodology: In case of any risk we will be called on meetings between the project manager and project team. First of all we analyze the impact of rick on project. and then decide what method is best for cater the risk. Approaches: High-level plans for conducting the risk management activities will be defined in meetings. Risk management cost elements and schedule activities will be developed. Risk contingency reserve application approaches may be established or reviewed. Risk management responsibilities will be assigned. General organizational templates for risk categories and definitions of terms such as levels of risk, probability by type of risk, impact by type of objectives, and the probability and impact matrix will be tailored to the specific project. Roles and responsibilities: All the project team will be responsible for risk handling. Every group member can play the role of identifying risks, but it is the responsibility of the project manager to focus on the main risks which might occur a big problem for the project. The formal document will be prepared by the project manager after consulting with team members and after identification of the risks. And this document will be forwarded to the CEO so that
  • 37. he would also know about the risks. If risks will not be handled by the project manager then it will be the responsibility of CEO to solve these risks. Timings: In this project we will perform risk management whenever risk occurs. • Activity cost estimate • Scope baseline • Stakeholder register • Cost management Plan • Quality management plan • Project document • OPA • Environmental factors Tools and Techniques • Swot analysis We will use swot analysis to see the different aspect of project. • Checklist analysis We will use checklist analysis to see either we are going right or wrong. Outputs • Risk register The risk register contains information on threats and opportunities that may impact the project. • List of identified risks: Risk Statement Impact Proba bility Risk Response Material Quality Required material does not match the quality needed Cost, Scope 20% Backup supplier has been identified
  • 38. Availability Material, does not available at required time Time Scope 10% Reserve extra material to handle this risk Inflation Increase in the price of materials Cost Time 30% Reserve some extra money for this risk management Labour strike Labour strike due to any problem Time, Scope 10% Give good pay and benefits so that this risk can be manage Natural disaster Earth quake, flood etc Cost, Scope, Time 2% Start the project again Stakeholder Change the requirement, or may be the project progress is not up to their expectations Quality, Time, Cost 15% Taking notice on their requirements and work again to fulfil their new requirements Software failure System does not work Cost, Schedule 10% Purchase new system Machinery failure Machinery does not work properly Cost, Quality, schedule 25% Purchase new machinery, or backup machinery Load shedding Electricity work affected and machinery does not work due to load shedding Cost, Schedule 20% Purchase generator PROJECT PROCUREMENT MANAGEMENT PLAN  Plan procurements Plan procurement contains the process of documenting project purchasing decisions, specifying the approach, and identifying potential sellers. Inputs • Scope baseline • Requirement documentation
  • 39. • Risk register • Project schedule • Activity cost estimate • Cost performance baseline • Enterprise environmental factor • OPA’s These all inputs have been described earlier in different project documents Tools and Techniques • Expert judgement The panel for the selection of procurement consist of following members  Mr Hamid Usman  Dr. Ali Ahsan  Miss Rana Tabussum  Mr Adil Shabir Outputs: • Procurement management Plan: This procurement plan sets the procurement frame work for this project. It will serve as the guideline for managing procurement throughout the life of the project and will be updated when required. The procurement plan of the project is given below: Procurement Process: The whole procurement process is under the authority of the Project manager and also he has the responsibility for the sales and the material selection.
  • 40. Items Justification Needed Cement, bricks Needed because important tool foe construction April - August Concrete Rods Needed to provide the base of the house April – August Wood and Granite Needed for the purpose of building windows, doors July – September Tilling & flooring material like marbles and tiles For the decoration of the house, For the decoration purpose May - July Plumbing sewerage material like Pipes For the purpose of the piping work August - October Electrical material like equipment s When the frame of the house is completed then the electrical work should be started October – November Bath fixtures & accessories Bath work will start after completion of frame of house October-November Material for Steel work Aluminium work Paint work Paint house after whole construction October-November
  • 41. Make or buy decisions: We are outsourcing some of the project materials and also this step is important in because the decision for buying or not buying is totally based upon the fact that the project manager give the green signal to the supplier. Then the process of the procurement is started.