This document summarizes new features in the greytHR payroll and HR management software. It includes: 1) A GPS-based attendance marking system that allows defining locations and radius for employees to mark attendance using a mobile app. 2) The ability to generate core HR letters like offer letters or experience letters for multiple employees at once by selecting a template and employees. 3) Additional state-specific compliance reports for shops and establishments acts in states like Haryana, Punjab, Kerala, Andhra Pradesh, Karnataka, and Uttar Pradesh.

1. v5.3.6 – Release features
GPS based attendance & Core HR letters
generation
(As seen on the Webinar)

2. GPS – enabled attendance marking system
How to use it in greytHR?

3. Step 1: Login as an ‘Admin’ and click on the ‘Banner’
**Only who ever subscribed to Attendance module will be able to see the banner

4. Step 2: Define the ‘location’ for mark attendance

5. Step 2.1 : Click on ‘Generate Access Code’

6. Step 2.2: Select the Employee → Send SMS

7. Step 2.3: Click the Link in the SMS
•Once you click on the link, we re-direct you to play
store to download the App called ‘Office Locator’
•Install the App in your device to mark the office
coordinates

8. Step 2.4: Open the App in your device
Click on ‘Let’s Get Started’ to start marking the
office locations for attendance marking
Note: Your device ‘Location access’ should be enabled for this App

9. Step 2.5: Enter the Radius
System will automatically capture the location and enter the
radius to select the range in and around office
What is Radius?
The Blue color circle is the Radius
Which means, how many meters around your office we can
start allowing your employee to mark attendance
**You can change your radius – but minimum should be 50 meters

10. Step 2.6: Submit the location captured
Enter the Access code (which you received via SMS) → Name
your location that you captured→ Click ‘Submit Location‘
Example: We can name as “Chennai Office” or etc.,

11. Step 2.7: Activate the location received from employee

12. Step 3: Select the attendance marking type
Note: Auto Sign In is an upcoming feature which can allow
you to sign in automatically once you reach the target
place
Watch out! We will come back soon on this.
Select the option called ‘Manual Sign In’ to allow
employees login using mobile app, post which your
employees has to open the mobile app and say ‘Sign In’

13. How does it look in greytHR Mobile App?

14. In case if your out of the office premise (i.e when you are
out of marked location)
** Sign in / Sign out button will not be visible

15. When you’re in the office premise (i.e when you are within the
marked location)
** Sign in / Sign out button will be visible like shown

16. How can I invite the employees who have not installed the mobile app?

17. You can invite your employees by
clicking on the option as shown

18. Note: Employee mobile number should be updated to carry on this task

19. Can I also see how many employees are using mobile App in my company?

20. Under Employee → Main → Overview (status is available)
Note: By clicking on the ‘More’ button you can send invite once again from here

21. You can now use GPS based Attendance without any hassle

22. How to generate letter(s) for multiple employees in one go?

23. Steps to generate letters for bulk employees
Step 1: Click on ‘Employee’ menu
Step 2: Under Employee → Admin → Generate Letter
Step 3: Select the ‘Template’ and select ‘Employees’

24. Step 1: Click on the ‘Employee’ menu
Note: Login as an ‘Admin’ or ‘Payroll Admin’ to carry this operation

25. Step 2: Select ‘Generate Letter’ from admin menu

26. Step 3: Click ‘Prepare a letter’

27. Step 3.1: Select the ‘Letter Template’

28. Step 3.2: Select the ‘Employee(s)’

29. Step 3.3: Preview the letter and Click ‘Finish’

30. Step 3.4: Post the letters in ESS for every employee

31. Step 3.5: Click ‘Download’ for bulk download

32. How to Edit/Create my own letters in greytHR?

33. Step 1: Click on the ‘Employee’ menu
(C) Greytip Software Pvt. Ltd.,
Note: Login as an ‘Admin’ or ‘Payroll Admin’ to carry this operation

34. Step 2: Go to Setup –> Letter Template

35. Step 3: Click on ‘New Letter Template’

36. Step 4: Letter Page Set up

37. Step 5: Enter the text in the space for editing

38. Sample:
**All these auto fill columns will update automatically for each employee as you generate

39. Step 6: Click Finish

40. Now in Employee → Generate letter, you can generate for employee(s)
**If once you create a template – it stays for a lifetime and can be generated for any number of employees

41. Multiple reviewers for Reimbursement approval

42. You can have ‘max of 2 level’ reviewers for Reimbursement requests
‘Your reimbursements can be reviewed by either your regional accounts managers,
business accounts manager or Department Heads too.’

43. Introducing 15 more
Shops Act & CLRA Reports
For states like: Haryana, Punjab, Kerala, A.P & Karnataka, U.P

44. What are those Forms?
CLRA
Form XII - Register of Contractors - CLRA Central Rules
Form XIV - Employment Card - CLRA Central Rules
Form XV - Service Certificate - CLRA Central Rules
Punjab
Form C - Register of Employees – Punjab
Form E - Register of Deductions - Punjab
Form D - Register of Wages - Punjab
Haryana
Form C - Register of Employees - Haryana
Form E - Register of Deductions - Haryana
Form D - Register of Wages - Haryana
Andhra Pradesh
Form XII - Register of Advances of Wages - Andhra Pradesh
Kerala
Form A - Register of Employment - Kerala
Form H - Quarterly Return - Kerala
Uttar Pradesh
Form G - Register of Attendance and Wages - UP Shop
ActForm U - Combined annual return for shops & establishments - Karnataka
Karnataka
Form D - Central - Equal Remuneration Rules Common for all states

45. For further queries on PF, refer
https://www.stacowiki.in/en/
For more details, check out
https://www.greythr.com/in/
For any queries, write to us at webinar@greytip.com
Thank you