The document describes an existing manual employee payroll system and proposes an automated web-based system. The existing system is difficult to manage as it requires manually reviewing employee records, department details, attendance, and calculating payroll each month. The proposed system aims to automate all these functions through a web-based system with admin and user modules to more easily manage employee data and payroll processing.

1. WEB BASED EMPLOYEE PAYROLL
PROCESS
ABSTRACT
The actual problem is to maintain different database for an organization whose main purpose is
to issue pay-slips for their employees every month working in various departments of the
organization, and maintain details of all the departments, employees with various grades, their
designations and address details.
In the manual system it is difficult to maintain data and generating different reports according to
requesting transaction. In the present system it is becoming difficult to issue pay-slip for all the
employee every month by manually going through the various record of the organization. ie the
manger have to go through all the records of the organization of various departments of the and
find out the employee working in a particular department and go through his grade, and he have
to check the employee leaves of that month, his earnings and his deductions along with his pf
and all other deduction including his IT and savings. So, to perform all these activities it is
becoming difficult the admin/manager every month.
Hence in order to overcome the difficulties of the organization the present system is automated
to perform all the activities of the organization.
Existing system
In the manual system it is difficult to maintain data and generating different reports according to
requesting transaction. In the present system it is becoming difficult to issue pay-slip for all the
employee every month by manually going through the various record of the organization. ie the
manger have to go through all the records of the organization of various departments of the and
find out the employee working in a particular department and go through his grade, and he have
to check the employee leaves of that month, his earnings and his deductions along with his pf
and all other deduction including his IT and savings. So, to perform all these activities it is
becoming difficult the admin/manager every month.

2. Proposed system:
The proposed system is designed to automate all the functionalities of the organization.
This project is helpful in ma inta ining the employee’s record, calculating the salary for each employee and
it also focuses on each employee’s attendance and the no of leaves taken per month/year. There is also a
possibility of checking salary report at any time so that it doesn’t lead to any miscalculation.
The payroll system is designed with two main modules, they are:-
PROJECT MODULES:
ADMIN MODULE
 Login
 Register Employee
 Select/Update/Delete Employee Details
 Create/Update/Delete Employee Details
 Create / Update Attendance
 Salary Calculation
 Send Mail If Loan Deduction
 Generate Salary Report
 View All Salary Report
USER MODULE
 Login
 View/Update Details
 View Workdays
 View Attendance
 View Salary Report
 Send Complain Or Query By Email

3.  Change Password
HARDWARE SPECIFICATION
CPU : Intel(R) Core
RAM : Minimum of 2GB RAM
Monitor : 15” Color Monitor
Keyboard: 108 Multi keys
Mouse : Optical mouse
SOFTWARE SPECIFICATION
Operating System : Windows XP
Web Designing : JavaScript, CSS.
Server Side Scripting: Apache Tomcat 6.0.26, Glass fish 3.0.1
Technology : JAVA/ J2EE (JDBC/ Servlet, JSP)
Front End : Java
Back End : My SQL 5.0
JAVA version : Jdk 1.6