The webinar discussed making the transition to paperless HR successful. It began with introductions and logistics. The presenter then covered keys to paperless success like planning, testing, adoption and reinforcement. Challenges like resistance to change and security considerations were addressed. User adoption benefits such as faster processing and cost savings were presented. Return on investment statistics were shared, showing potential savings. The webinar concluded with Q&A and information on attending future webinars.

1. Start Time: 2:00pm EST
Live Webinar:
Webinar Audio:
You can dial the telephone numbers located on your webinar panel.
Or listen in using your microphone or computer speakers.
Welcome!
Employer Solutions
Fast and Focused:
Human Resource Topics Explained

2. Webinar DetailsToday’s Presenter
Mark Boutilier | Net@Work
Senior Solutions Engineer
• Over 30 years developing and implementing HR and Payroll solutions
• HR Practitioner for over 10 years
| Employer Solutions

3. | Employer Solutions
Housekeeping
• Session is 30 minutes long
• On-demand video and copies of PowerPoints are available
• All audio lines are muted
• Please feel free to enter questions into the question box.

4. Today’s Topic:
Making the Move to a
Paperless HR a Success!
This Photo by Unknown Author is licensed under CC BY-SA

5. | Employer Solutions
Keys to Paperless Success
•Planning
•Testing
•Adoption
•Reinforcement.

6. | Employer Solutions
Change Management 101

7. | Employer Solutions
What do we mean by paperless HR
Paperless on a Going Forward BasisPaper Historical Records
Maintain Paper
Historical
Records

8. | Employer Solutions
What do we mean by paperless HR
Paperless on a Going Forward BasisDigitize Current Paper Records

9. | Employer Solutions
Challenge to Making the Move
79% of HR
Departments say
technology is an
effective tool
45% still rely on
paper.
Towers Watson, June 2015

10. | Employer Solutions
Resistance from within HR?

11. | Employer Solutions
Security Considerations
• Unauthorized Employee access
• Data Management – Backups and Disaster Recovery plans
• Mobile or Remote access security considerations
• Data housed in the company headquarters can be hacked.

12. | Employer Solutions
IT Participation and Buy-in is Crucial
• Current Technology
• Future Technology Plans
• Integration with other organizational goals
• Resource Allocation.

13. | Employer Solutions
User Adoption: Benefits of Going Green.
• Reduce cost of required recycling efforts
• Technology trends – email, OneDrive etc.
• Corporate citizenship
• Recruiting and employee engagement.

14. | Employer Solutions
User Adoption: Faster Processing
•Digital signatures are secure and compliant.
•Digital signatures can reduce processing time by days
•Form approval notification via email or text alert

15. | Employer Solutions
User Adoption: Get rid of Printers and Faxes
•Cost to maintain and supply printers
•Cost to store printed documents
•Cost in time to retrieve documents
•Cost to archivedestroy printed
documents.

16. | Employer Solutions
Return on Investment
The average employee uses
up to 45 sheets of paper
every day.
Source: Association for Intelligent Information Management
www.AIIM.org
Printing support can be up to
10% of all IT costs
ROI can often be within 18
months.

17. | Employer Solutions
Reinforcement
•Disallow paper form submission
•FAQs, Presentations, Training
•Gamification
•Emphasize time savings
•Process improvement:
• Alerting
• Reporting and analysis
• Workflow

18. | Employer Solutions
Beware the “Valley of Disillusionment”

19. | Employer Solutions
Consult with the Experts
180+ Business
Technology
Architects and
Consultants
IT Road
Mapping
& Strategic Planning
Business
Process Review
Ecosystem
BI, Analytics
& Reporting
Cloud & IT
Managed Services
ERP/
Accounting
Web Development
& e-Commerce
Sister Company
Payment
Processing
SWYPE
Sister Company
CRM &
Marketing
Automation
HRMS/
Employer
Solutions
Document
Management
Nonprofit
Solutions
Managed Print
Services
Sister Company

20. Webinar DetailsQuestions, Thoughts or Comments?
| Employer SolutionsThis Photo by Unknown Author is licensed under CC BY-NC-ND

21. | Employer Solutions
Next Week
Digital Signatures and Online Forms

22. Webinar DetailsThank You For Attending!
Mark Boutilier | Net@Work
Senior Solutions Engineer
(P) 800-719-3307 Ext 4805
mboutilier@netatwork.com
| Employer Solutions
800-719-3307
www.netatwork.com
netatwork.com/blog
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