This document provides guidance on organizing content and preparing an outline for a presentation. It recommends dividing a presentation into three parts: an introduction, main body, and conclusion. The introduction should include an opening statement to engage the audience, the purpose of the presentation, and an overview of what will be discussed. The main body can be organized chronologically, categorically, by causes and effects, or with a problem-solution structure depending on the topic. It should cover the key points in a logical sequence. The conclusion should review the main ideas and remind the audience of the purpose. It also provides steps for creating an outline, including determining the theme, gathering relevant information, identifying main points, organizing the material logically, and refining the

1. MEET PATEL
TOPIC : Organizing A Contents &
Preparing An Outline
(mechanical Engineering; 2nd Sem)
Shroff S. R. Rotary Institute Of
Chemical Technology

2. ORGANIZING CONTENTS
 Organization of content plays a powerful role in adding context and making
content evergreen.
 Arrange the contents of your presentation into three major parts namely:
1.Introduction, 2.Main body and 3.Conclusions
1. INTRODUCTION
 The introduction comprises the porch or the opening statement , the aim and
the layout.
 The porch can be question, a sincere greeting or quotation depending upon
the topic , these catches the attention of the audience.
 After the porch , state clearly and precisely the purpose of your presentation.
 A good introduction is a vehicle to lead the audience into main body of the
speech.

3. 2. MAIN BODY
 Chronological: You can have this pattern for organizing the
details which you can arrange sequentially. It is used for topics
like ‘the profile of your institute’ , ‘history of sports’, etc.
 Categorical: This is easy & commonly adopted pattern.
Presentation can be divided into various topics and sub-topics .
This can be used for topics like ‘the role of advertising’,
‘environmental protection’, etc.
 Causes and effect: This method is adopted when there exits a
causes and effect relationship. It is relevant for topics like
‘impact of cinema on children’, ‘internet boon or bane ’ , etc.
 Problem-solution: Divide presentation in two parts. First part
describe and analyze cause & effect of problem. After that
suggest a solution to the problem. Topics can be ‘population
explosion’.

4. 3. CONCLUSIONS
 Presentation can be conclude by reviewing the main
points.
 Conclude remind the audience briefly about the
purpose of the presentation.
 Presentation are followed by question period as
questions provide you with vital feedback about the
ideas that you have put forth in your presentation.
 If a questioner tries to trip you up with a difficult
question, maintain polite but firm attitude. Do not
reveal annoyance , but as soon as possible , divert to
other members of the audience.

5. HOW TO MAKE OUTLINE OF PRESENTATION?
 Step 1: Needed to know is: What is the main idea , the theme? What is the
angle and objective? Write it down.
 Step 2: Gather information . Be selective . Make sure that the information is
related to the theme serves your angle and objective.
 Step 3: Pick out the main points. It can pick a couple for a short presentation
or 6 or 8 for a long one. Its up to us to know how much time we are going to
assign to each point.
 Step 4: Organize research material. Only keep what it pertains to theme and
main points. Things we consider of value for the audience. Never go over
time.
 Step 5: Put the material in logical sequence.
 Step 6: When writing the introduction make sure it arouses interest in the
theme .
 Step 7: Plan a motivating finally consistent with the theme.
 Step 8: Finally read over and refine the material . Once we feel comfortable
with the outline . Then Practice, Practice ,Practice…….