Communication Skills

1. MEET PATEL
TOPIC : Organizing A Contents &
Preparing An Outline
(mechanical Engineering; 2nd Sem)
Shroff S. R. Rotary Institute Of
Chemical Technology

2. ORGANIZING CONTENTS
 Organization of content plays a powerful role in adding context and making
content evergreen.
 Arrange the contents of your presentation into three major parts namely:
1.Introduction, 2.Main body and 3.Conclusions
1. INTRODUCTION
 The introduction comprises the porch or the opening statement , the aim and
the layout.
 The porch can be question, a sincere greeting or quotation depending upon
the topic , these catches the attention of the audience.
 After the porch , state clearly and precisely the purpose of your presentation.
 A good introduction is a vehicle to lead the audience into main body of the
speech.

3. 2. MAIN BODY
 Chronological: You can have this pattern for organizing the
details which you can arrange sequentially. It is used for topics
like ‘the profile of your institute’ , ‘history of sports’, etc.
 Categorical: This is easy & commonly adopted pattern.
Presentation can be divided into various topics and sub-topics .
This can be used for topics like ‘the role of advertising’,
‘environmental protection’, etc.
 Causes and effect: This method is adopted when there exits a
causes and effect relationship. It is relevant for topics like
‘impact of cinema on children’, ‘internet boon or bane ’ , etc.
 Problem-solution: Divide presentation in two parts. First part
describe and analyze cause & effect of problem. After that
suggest a solution to the problem. Topics can be ‘population
explosion’.

4. 3. CONCLUSIONS
 Presentation can be conclude by reviewing the main
points.
 Conclude remind the audience briefly about the
purpose of the presentation.
 Presentation are followed by question period as
questions provide you with vital feedback about the
ideas that you have put forth in your presentation.
 If a questioner tries to trip you up with a difficult
question, maintain polite but firm attitude. Do not
reveal annoyance , but as soon as possible , divert to
other members of the audience.

5. HOW TO MAKE OUTLINE OF PRESENTATION?
 Step 1: Needed to know is: What is the main idea , the theme? What is the
angle and objective? Write it down.
 Step 2: Gather information . Be selective . Make sure that the information is
related to the theme serves your angle and objective.
 Step 3: Pick out the main points. It can pick a couple for a short presentation
or 6 or 8 for a long one. Its up to us to know how much time we are going to
assign to each point.
 Step 4: Organize research material. Only keep what it pertains to theme and
main points. Things we consider of value for the audience. Never go over
time.
 Step 5: Put the material in logical sequence.
 Step 6: When writing the introduction make sure it arouses interest in the
theme .
 Step 7: Plan a motivating finally consistent with the theme.
 Step 8: Finally read over and refine the material . Once we feel comfortable
with the outline . Then Practice, Practice ,Practice…….