how to prepare presentation

1. GANDHINAGAR INSTITUTE
OF TECHNOLGY
Communication Skills(2110002)
Branch_Batch: IT_D1
Name of Faculty:
Prof . Hetal Mam
Student Name :-
(1) Fithani Pooja (150120116019)
(2) Gelani Ravi (150120116020)
(3) Ghai Simran (150120116021)
Topic: Preparing for Presentation

2. Presentations Strategies
• Plan
• Prepare
• Practice
• Perform

3. Introduction
What is presentation?
A successful presentation is that in which combines rich and interesting content through an
effective delivery.
The successful presentation is needed to draw audience’s attention.
The purpose of presentation
The purpose of your presentation is not only to decide the content and style of your
presentation, but also to affect the amount of audience interaction.
For example:- when your purpose is to provide information, you and the audience generally
interact in a limited manner.

4. On the other hand, when your purpose is to indulge people to take a particular action,
or to collaborate with them in solving a problem, or making a decision, the interaction would be
more.
Depending upon your purpose to inform, to analyze or to pursuit, you should be
flexible enough to adjust to new input and unexpected audience reaction.

5. Strategy
 How to prepare an effective presentation?
 To prepare an effective presentation one should focus on the following
points.
1) Analyzing audience & locale
2) Organizing content

6. Analyzing Audience & locale
 Your audience may be your friends, your foes(enemies),colleagues,, clients,
sometimes unfamiliar faces, or a combination of these.
 The nature of your audience has a direct impact on the strategy you implemented for
your presentation.
 Hence, it is necessary to have some prior knowledge of audience’s characteristics.
 To analyze your audience, you need to know:-
1) what are their interest, likes and dislikes
2) are they familiar with the topic
3) what is the size of the group
4) age, gender, etc.

7. Organizing Content
 People vary in their ability to speak confidently in public.
 When you face an audience you should follow certain aspects mentioned below:-
1) Always prepare more material then required.
2) Make sure you are well rehearsed.
3)Warm up with relaxation exercises which help you to avoid feeling
nervousness.
4) Expect the unexpected

8.  To prepare an effective presentation you should focus on the following parts of
the presentation:
1)Introduction:- The introduction includes the porch or the opening statement the
aim & the purpose.
 The porch can be question, a sincere greeting or a starting statement.
 This catches(draws) the attention of your audience and prepares then to listen the
rest of your presentation.
 After the porch, state clearly and precisely(briefly) the purpose of your
presentation

9. 2) Main body:-
 The main body or the discussion follows to introduction and supports your aim or
purpose.
 Depending upon your topic and your introduction you can choose from any of the
following patterns to prepare the main body of your presentation:-
a) Chronological
b) General to specific
c) Specific to general
d) More important to less important
e) Less important to more important
f) Categorical
g) Problem and solution

10. ¡) Chronological:- You can have this pattern for organizing the details the details
which you can arrange in a sequence.
 This method is useful for the topics such as ‘The profile of your institute’, ‘The
History of India’ , etc.
¡¡) Categorical:-
 This is one of the easiest and most commonly adopted patterns for many topics.
 The entire presentation can be divided into various topics and subtopics can be
arranged on the basis of co-ordination.
 This can be used for the topics like, ‘Impact of cinema on children’, ‘Internet-
Boon or Ban’
¡¡¡) Cause and effect:-
 You can adopt this whenever there exist a cause and effect relationship.
 It is used for the topics, ‘Smoking on youth’.

11. ¡v)Problem solution:-
 In this pattern you can divide the presentation into two parts
 In first part you can describe the cause & effect of the problem.
 After the analysis you need to explain solution of the cause in 2nd
part.
 It is very useful & effective way for persuasive presentation.
 These can be used for the topics like, ‘Population Explosion’

12. 3) Conclusion:-
 You can conclude your presentation by reviewing the following
points:-
¡) Give a signal such as, ‘To serve up’ , ‘To conclude’.
¡¡) Remind the audience briefly about the purpose of your
presentation.
¡¡¡) You can also conclude with a quotation recall a easier story,
joke , anecdote with which you can prepare a purposeful
presentation.