This document provides guidance on developing great presentation skills for students. It discusses three key elements of a great presentation: content, design, and delivery. For content, it recommends gathering relevant information, converting it into an outline, and analyzing the audience. For design, it emphasizes layout, consistency in fonts/colors, and using visuals sparingly. For delivery, it advises managing voice, language, movement, body language, practicing extensively, and being prepared to handle tough situations during the presentation.

1. Presentation Skills for STUDENT’s

2. ContentsDeveloping Great CONTENTPreparing Great DESIGNConducting Great DELIVERY

3. Three Elements of Great PresentationContentGreat Presentation !DesignDelivery

4. Developing Great CONTENT

5. Steps in Preparing ContentGathering Relevant Data & InformationConverting Your Data into an OutlineAnalyzing Your Audience

6. Analyzing Your AudienceNeeds

7. Knowledge level

8. Attitude – how do they feel about the topic?

9. Demographic Information – this may include the age, gender, culture, and language of the audience membersGathering Relevant Data & InformationBefore you start your research to gather relevant information, there are three questions should be considered :

10. What do I want my audience to gain?

11. What might they already know about my topic?

12. What is the objective of the presentation?Converting Your Information into an OutlineThere are three steps to creating an outline :Determine the outline styleGroup your raw dataArrange into outline format

13. Outline StyleChronologicalShows events in order as they occurredTakes the audience on a journey through a flowing presentationNarrativeStates the problem, the why’s, your solution, and a summaryProblem/ SolutionCause/ EffectStates the cause and explains the effect(s)

14. Outline StyleDivides the general topic into several subtopicsTopicalUses some or all of the what, who, where, when, why, and how questionsJournalistic Questions

15. Outline FormatIntroductionOutline FormatBodyConclusion

16. Outline FormatIntroductions

17. Should include an agenda and clarify the goals and objectives of your presentation.

18. Can include an overview of a situation, a statement of the current situation of the organization, or a recap of history.

19. Can use the strategies that help an introduction get attention: a quote, a question, humor, a creative image, an anecdote, or a sharing of emotions.Outline FormatBody

20. Chronological

21. Narrative

22. Problem/Solution

23. Cause/Effect

24. Topical

25. Journalistic QuestionOutline FormatConclusion

26. Summarize the main points of your presentation

27. Provide closure, and leave an impression

28. Can consist of recommendations, future directions, next steps to take, and so forthBuilding Great DESIGN

29. Presentation DesignKey Rules when Creating Bulleted Text:Use one concept per slide

30. Use key words and phrases

31. Make your bullet points consistent in structure

32. Capitalize properly – capitalize the first letter of the first word onlyThree Keys of Great DesignLayoutConsistencyColor Great Slide PresentationDesign

33. LayoutLayout Consider your layout to be like the skeleton of your presentation….Just as our skeleton support our bodies, your layout should support your message and provide structure.Consistency2. ConsistencyYou must be consistent in the following design elements:

34. Your placement of text and images

35. Your fonts style and sizes

36. Your background

37. The sytle and treatment of your imagery

38. Your chartsColor3. ColorUse high contrast to increase legibility (e.g., black text on clear and yellow on dark blue)

39. Colors should not clash – they should have a high degree of harmony

40. Avoid clutter by using no more than four colorsConsistent FontsThe two main classifications of fonts are serif and sans serif fonts

41. Serif fonts have small flourishes extending from the main strokes of each letter (examples : Times New Roman, Book Antiqua, Bookman Olds Style, Garamond). Sans serif don’t; they are straight and clean (examples : Arial, Verdana, Helvetica)

42. Sans serif fonts are best suited for electronic presentationsTips for Planning Great SlidesUse slides sparingly. Avoid the overuse of slides or unnecessary slides.

43. Make slide pictorial. Graphs, flowcharts, etc., all give the viewer an insight that would otherwise require many words.

44. Make text and numbers legible. Minimum font size for most room set-ups is 20 pt.

45. Make pictures and diagrams easy to see.Design GuidelinesAvoid thisThis is better

46. Effective Charts and Graphs

47. Avoid slide like this one……

48. Conducting Great DELIVERY

49. Delivering Your PresentationVoiceLanguage UsageMovementBody LanguageGreat Delivery

50. Managing Your VoiceTry to sound natural, so your rhythm and tone is appropriate to the message you are delivering

51. Develop three important qualities:

52. Volume

53. Intonation

54. PacingManaging Your VoiceSpeak loudly enough to reach all the members audience without overpowering those closest to you.VolumeAvoid to speak in monotone. Put more feeling into your voice and make it livelier by changes in your intonation.Intonation

55. Managing Your VoiceFor most of us, this is natural – except when we are nervous or excited. Practice, and you can figure out what sounds natural and appropriate for the points you are making.Pacing

56. Language UsageWhen you speak, convey confidence and show interest in what you’re presenting. Speak with feeling.

57. Use short sentences and short, simple words.

58. Speak slowly and clearly enough that everyone in your audience can understand every word.MovementIf possible, “work the room and work the audience”

59. Move appropriately and with purpose – don’t move simply because you’re nervous

60. Your movements should be natural and support your words and the rest of your presentation

61. Don’t move constantly. Pause for effect. Stand still to make an important pointBody LanguageStand straight, but not stiff. You should radiate energy

62. Be relaxed, be casual, but don’t be lazy

63. Use your hands, arms and gestures. Just let your body react to how you feel

64. Make good eye contact – the rule of thumb for eye contact is three to five seconds per personBody LanguageDo not keep hands in your pockets

65. Do not keep hands “handcuffed” behind your back

66. Do not keep your arms crossed

67. Do not put hands in “fig leaf” position

68. Do not wring your hands nervouslyIn advance of your presentationPractice – a lot. Don’t just think your presentation through : act it out, in front of friends, or family. Time each section of your presentation and develop a schedule.

69. Memorize the first two minutes of your presentation, so you breeze on through the time when the butterflies are most active.In the hours before presentationThink positive thought : visualize yourself feeling at ease with the audience

70. Use affirmation (e.g., “I can do this. I am prepared. It will go well”)

71. Make sure all the equipment is working properly

72. Remember that the people in your audience are human too, just like you. They want you to succeed !When you enter the room:Focus on making your movements fluid and confident, neither too slow nor too fast

73. Find a few friendly faces in the audience, for reassurance

74. Smile. Show that you want to be there

75. Be yourselfHow to Handle Tough SituationsProblem : Know-it-all – A participant who feels like more of an expert than you.Solution : Don’t fight it. Involve know-it-alls in your presentation.

76. They may have some great information to contribute. Allowing them to participate and share their thoughts will not only show how confident you are, but also help them get more out of your presentation.How to Handle Tough SituationsProblem : Unprepared participants – Those who haven’t prepared for the presentation as you requested.Solution : Be flexible. Take something out of your agenda to allow the group time to get up to speed.

77. Keep in mind your overall objective of the presentations.

78. Don’t force your agenda; modify it to meet your objective.How to Handle Tough SituationsProblem : After-lunch nap time – One of the toughest times to keep people engaged.Solution : If you have anything to do with planning the lunch selections, go light – and no heavy desserts.

79. If you really need to get everyone going again, get out those icebreakers.How to Handle Tough SituationsProblem : Non-stop talker – A participant who carries on conversations during the presentation.Solution : Take a few moments to share what you talked about. This usually makes the talker feel more involved and want to stay engaged and participate with you instead of others.Planning for the QuestionsAnticipate the questions that might come up

80. Listen carefully to the questioner

81. Repeat or rephrase the question

82. Answer clearly and concisely

83. Go to the next questionDealing with DisastersYou find out that the time allotted has been reduced. At the very worse, you can make your points, support the with the essentials, ask and answer the most likely questions on your list.

84. The slide equipment fails. You know then saying, “The show must go on”. Apologize to the audience and then add something like “Now return with me to a distant past, before Powerpoint, when all we had for presentations was our notes and perhaps a blackboard or flipcharts.” Then, make the most of your primitive tools.Dealing with DisastersYou tell a joke that falls flat. Ouch! Just shrug your shoulders and apologize: “I am sorry. I got that joke at a Henry Youngman clearance sale.” (You can choose your own comedian).

85. You get nervous and flustered and lose track of where you are. Figure out where you are from your slides and notes. If you can’t, just be honest : “My brain has derailed. Who can back me up so I can the on the track again?”Recommended Further Readings:Jennifer Rotondo and Mike Rotondo, Presentation Skills for Managers, McGraw HillDavid A. Whetten and Kim S. Cameron, Developing Management Skills, Harpers Collins Publisher.

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