OGC Gateway reviews event held in Taunton on 15th March 2016 OGC Gateways – a short history 1999 Review of civil procurement: Projects typically late, over cost and not delivering! & as to “The justification and benefits!!!!” 2000 Office of Government Commerce (OGC) formed: Gateway reviews commence 2003 Senior Responsible Owner: “mandated for riskiest projects”

1. APM – Tuesday 15th March 2016
OGC Gateway process & it’s use
in Met Office HPC Delivery

2. Who are we ?
Steve Murray
Met Office Senior Project Manager & OGC Reviewer
(aka “the Gamekeeper”)
Dave Underwood
Deputy Director Of High Performance Computing
(aka “the Poacher”)

3. OGC Gateways – a short history
1999 Review of civil procurement:
Projects typically late, over cost and not delivering!
& as to “The justification and benefits!!!!”
2000 Office of Government Commerce (OGC) formed:
Gateway reviews commence
2003 Senior Responsible Owner:
“mandated for riskiest projects”

4. And more recently.........
2011 OGC becomes the Major Projects Authority (MPA)
inside the Cabinet Office
2014 SRO personally responsible to Parliamentary
Select Committees
2016 MPA became Infrastructure and Projects Authority
when Infrastructure UK and MPA merged.

5. The Gateway process
Gate 0 Strategic Assessment
Gate 1 Business justification
Gate 2 Delivery strategy
Gate 3 Investment decision
Gate 4 Ready for service
Gate 5 Operational review and benefits realisation

6. The Gamekeepers!
“Independent team” (3-5 people) of subject matter experts
First face to face meet is often when they arrive to review a
project
Not policemen – cannot stop a project!
Provide assurance and recommendations to the SRO
Experience suggests most SRO’s will follow up and implement
the recommendations

7. Review– code of conduct
Write a report that is evidence based; confirmed by
more than one person
We interview (interviewee and 2-3 panel members)
Everything said is confidential and non attributable
Looking for concerns and also evidence of best
practise.

8. Many Programmes “start at the
end” with Benefits Realisation
Not all benefits can be quantified in monetary terms
E.g. use by Met Office to demonstrate improved skill
Falling into our “Skills, Standards and Reputation”
category

9. Providing accurate forecasts

10. Computers used for weather &
climate prediction

11. Gates 1 & 2
Business Justification & Delivery Strategy
Gate 1 Looks at the What and the Why ?
Gate 2 How ?
Majority of projects undergo a combined Gate 1 & 2,
but this is not always the case

12. Gate 3
Investment decision
Assessment of the proposed solution: did you do
what you said you were going to do at Gate 2?
Business Case & Stakeholders: is this project still
required?
Risk Management: are Risk and Issue logs up to
date. Did any risks materialise – have they been
resolved?
Review current phase: is this project under control?

13. Gate 4
Readiness for Service
Similar to Gate 3 re Business Case and Stakeholders
Risk Management
There are usually lots of positives, but people tend to
remember the negatives and that’s what appears in
Lessons Learnt reports
Testing complete; ownership; handover; contracts &
SLA; Benefits realisation plan – remember, the
project team will have gone!

14. Gate 5
Operational review and benefits realisation
Review the operating phase: SLA being met, measuring
performance, training materials up to date, governance satisfactory ?
Business Case and benefits management: Is the Business
Case still valid, are the business benefits being realised, did the organisation
achieve more or less than expected, are the users satisfied ?
Plans for continuous improvements in VFM,
performance and innovation
Review of organisational learning and maturity
targets

15. Gate 5 – NAO Conclusions
NAO report 2016:
Data on benefits realisation is poor
If projects do not deliver their intended benefits they
are unlikely to have provided value for money
Accountability is clearer but could be undermined by
turnover of SRO’s

16. Met Office – a brief introduction

17. Why do we exist?
‘Working at the forefront of
weather and climate
science for protection,
prosperity and wellbeing’
Enabling protection of lives, infrastructure and the natural world
Increasing prosperity, enabling UK economic growth and
international competiveness
Improving wellbeing now, and in the future
Purpose

18. Forecasting the Weather
du = ∂p – fv
dt ∂x
dv = ∂p + fu
dt ∂y
p = RT
ρ
Risk
Analysis &
Communic
ation
Knowledge
70 levels
17km
80km
high
Forecast
Model
Observations

19. + =

20. Operationalising science and data
Met Office
Academia and
International
Met Office
Private
Sector

21. Operationalising science and data
HPC
Mass
Spice
Operational
Big IT
Expert Systems
Apps
API’s
Digital

22. 12 km
4 km 1 km
Obs

23. SW Floods 6th – 7th July 2012

24. Alternative
tracks
MOST LIKELY
TRACK OF LOW
Monday 28 October 2013
ALTERNATIVE
TRACK
ALTERNATIVE
TRACK
St Jude: 5 days ahead
Amber warning issued

25. HPC Programme
the Poachers perspective

26. HPC Programme – Journey
• Summer 2012 HC S&T Select Committee
• November 2012 Chancellor Announces.......
• Spring 2013 Strategic Outline Case “Unlocking Potential”
• Autumn 2013 Outline Business Case
(Approved Spring 14)
• Competitive Dialogue – (Spring – Summer 14)
• Summer 2014 Full Business Case
(Approved October 14)
• CRAY Contracted as HPC Supplier - (October 14)

27. HPC Vision:
To deliver a step change in UK Government HPC capability that enables
exploitation of:
• Higher resolution , ensemble models to give improved risk based local
predictions of weather and impacts on safety of UK citizens and the
efficient operation of the UK economy , globally
• Improved capabilities in Seasonal to Climate timescales enabling
improved planning decisions that maximise the resilience of the public
and national infrastructures and wider UK economy on these time
horizons
• Greater collaboration in operational environmental modelling services
across UK Govt

28. HPC Programme Mission
• To specify and effectively acquire a step change in HPC capability
DONE
• To deliver to time, cost and specification UNDERWAY
• To operate and exploit HPC in such a way that we enable £2Bn of
benefits to the UK economy between 2016 & 2020
TO BE Delivered from 1/4/2016
• To achieve this in such a manner that Funders, Stakeholders,
Collaborators and Customers perceive we have successfully delivered
those benefits
PWSCG ASSURANCE & IAG ESTABLISHED
• So that in 2018 the Government announces the further grant funding of
our next HPC UNDERWAY

29. Programme Milestones
• Oct 14 – FBC Approved
• Sep15 – Phase 1A Operational
• Mar16 – Phase 1AB Operational
• May16 - ITH 3 Completed
• Spring 17 – Phase 1C Operational
• “Benefits delivery commences April 16”

30. Procurement Approach
• Fixed Price contract
• Contracted for Performance against
benchmarks
• Use of Factory Acceptance Tests
• Clear Authority and Supplier Obligations
• Terms and Conditions
• Procurements: HPC, MASS, IT Hall3 & Spice

31. Audits and Health Checks
• Internal Health Checks completed by Project
governance Process Manager (6 so far)
• Internal Audits on all projects
• OGC Audits Gate 1 Aug 2013 Business Justification
Gate 2 Nov 2013 Delivery Strategy
Gate 0 May 2014 Strategic Assessment
Gate 3 Aug 2014 Investment Decision
Gate 4 Jun 2015 Readiness for Service
Gate 0 Jan 2016 Strategic Assessment

32. HPC Programme Governance
HPC Governance Structure
Who Does What...
Lynda
Jones
Head of
Property & FM
Alison
Wilson
Head of
Procurement
Graham
Mallin
BCM for
Technology
Nick Jobling
SRO
Andy Brown
Science
BCM
Dave
Underwood
Programme
Manager
Andrew
McKean
Exec Head
Finance
Iain Forsyth
BCM for
Forecasting &
Serv. Delivery
HPC Programme Board
Steve Noyes
Operational
Impacts
Stakeholder
(Jan’15)
Met Office
Executive
Board
Sponsoring Group
Phil Evans
Customer
Engagement
Stakeholder
Kay Eldergill
Human Impacts
Stakeholder
Met Office
Board
(NEDs)
Programme
Advice &
Assurance
OGC, IA, BL
IT Hall 3 Build
Project
IT Halls 1 & 2
Refresh
Project
Attract Local
funding
activity.
HPC Category
HPC
Procurement
(JM)
MASS
Procurement
(JM)
Cabinet Office
and ShEx
Engagement
activity.
Datalink
Procurement
(DB)
IT Hall 3 (AW)
The HPC Science
Capability and
Pull Through
Project (SB)
HPC
Readiness for
Operation
MASS
Installation
Downstream
Impact
Architecture
(Decoupler)
Scientific
Compute
Environment
(SPICE)
Trust Zones
Programme
Office
Manager (LP)
Comms (LP)
Stakeholder
Plan (LP)
Risk Mgmt (LP
until Jan 16)
Benefits Plan
& Mgmt (CR)
Prog Finance
(AF)
Business Case
(PW)
Corporate
financial
impacts
activity
Ensuring the
delivery of
quality
weather
services to
our
customers, as
expected
from the new
HPC
capability,
including
associated
deliverables
and outputs
from the
Reducing
Complexity
CSF.
B
O
S
S
HPC Projects and Activities
Derrick Ryall
BCM for
Business (Govt
& Commercial)
Ensuring we
maximise the
return from
our current
and new
products and
services
through
exploitation
of our new
HPC
capability.
Approvals and Assurance

33. HPC Programme Manual
Approvals and Assurance

34. £97 Million Investment

35. By 2017 our new HPC………

36. Further information
Richard Daniels
Departmental Assurance / Project Delivery
Capability
Projects and Commercial Directorate
1 Victoria Street (Level 6 V1)
SW1H 0ET
020 721 50404

37. Thank You