Presented by Perttu Tolvanen 21 May at Intranätverk 2014 in Gothenburg, Sweden. Due to different reasons, many organisations look for alternatives to SharePoint as intranet platform. This presentation will cover the most typical intranet scenarios and most typical competing systems for them. The presentation will analyze the market from the perspective of Scandinavia and will cover systems like Liferay, Confluence, EPiServer, Alfresco, etc. Key questions: - What are the most common WCMS and portal systems that are challenging SharePoint in the areas where SharePoint is weak? - In what kind of situations you should question SharePoint as being the default choice for intranet? How to make that argument and also offer strong alternatives? - What are the key differentiators between systems? Eg. language management, document management, search capabilities. - Where is the WCMS market going? Can we expect more competitors to SharePoint in the future?

1. Intranet systems
beyond
SharePoint
– overview of the best alternatives
2014-­‐05-­‐21
/
intranätverk
2014
/
Gothenburg,
Sweden
Perttu Tolvanen, Web & CMS Expert, @perttutolvanen

2. ©
2014
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Patrol
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Advisor for web & intranet renewals
-­‐ Vendor-­‐neutral
CMS
consultants
-­‐ Helsinki-­‐based,
but
most
clients
operate
in
Northern
Europe
/
Scandinavia
/
Russia
-­‐ CMS
selecLons
and
partner
selecLons
for
large
projects
-­‐ Founded
2012,
growing

3. Agenda
North
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Overview
of
the
most
typical
intranet
concepts
Differences
that
have
an
effect
on
system
selecLon
Main
challengers
for
SharePoint
in
each
scenario

4. “The big picture”
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2014
HR
systems
(Oracle,
SAP,
etc)
Intranet
News,
guidelines,
phonebook,
important
documents,
search
Phonebook
/
people
profiles
ERP
(SAP
&
others)
(+
other
line
of
business
systems)
CRM
Partner
extranets
Websites
Customer
extranets
eCommerce
Custom
apps
Document
management
&
project
sites

5. Most typical concepts and systems
1)
Social
publishing
-­‐ TradiLonal
intranets
(1.0)
with
social
features
-­‐ Document
management
and
teamwork
is
mostly
done
using
other
tools
and
intranet
is
mainly
seen
as
a
communicaLon
tool
-­‐ Added
complexity
from
mulLlanguage
management
or
having
complex
organizaLonal
structure
and/or
shared
operaLons
in
different
countries
2)
Complex
social
publishing
3)
Management
portal
concept
-­‐ Intranet
is
also
a
place
to
view
business
reports
collected
from
different
systems
-­‐ Employees
can
have
limited
access
to
different
3rd
party
systems
through
intranet
4)
Social
publishing
&
teamwork
5)
Social
publishing
&
teamwork
&
document
management
-­‐ Intranet
is
also
the
place
for
teams
to
discuss
projects
and
share
informaLon.
-­‐ Profile
pages
are
seen
as
”employee’s
dashboard”
and
a
place
to
start
their
work
-­‐ Document
management
is
seen
as
key
feature.
-­‐ Besides
managing
important
documents
the
intranet
should
be
the
main
place
for
reviewing,
ediLng
and
sharing
project
documents.

6. Summary
©
2014
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1. If
your
intranet
is
fairly
tradiLonal
you
have
a
lot
of
good
opLons.
Most
web
content
management
tools
can
work
very
well.
If
you
want
a
more
specialized
tool,
then
systems
like
Atlassian
Confluence
or
dedicated
intranet
products
(like
Interact
or
Igloo
or
local
ones)
should
be
evaluated.
Many
dedicated
products
are
not
very
cheap
though,
but
many
of
them
do
offer
great
collaboraLon
environments
(unfortunately
just
without
proper
document
management).
2. If
you
need
good
mulLlanguage
management
you
should
probably
choose
a
tool
like
EPiServer
since
SharePoint
doesn’t
work
very
well
for
complex
mulLlanguage/region
scenarios.
3. The
more
complex
your
organizaLon
is,
and
the
more
targeted/profiled/personalized
features
you
want,
the
less
you
probably
benefit
from
SharePoint.
EPiServer
and
many
portal
tools
are
oaen
beber
for
truly
complex
scenarios.
4. For
example,
if
you
absolutely
need
to
have
an
intranet
front
page
that
every
user
can
personalize
you
should
look
into
portals
like
Liferay
and
forget
other
choices.
5. If
you
absolutely
need
document
management
and
team
sites
inside
the
intranet
you
don’t
have
many
alternaLves
for
SharePoint.
Alfresco
is
oaen
chosen
(great
Office
integraLon),
but
it
isn’t
that
great
in
publishing
features
(it
is
oaen
combined
with
Liferay
for
this
reason).
Currently,
Office
integraLon
is
the
main
problem
for
most
alternaLves
(eg.
for
Huddle,
IBM).

7. North
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Thank you.
-­‐ Slides
will
be
available
on
SlideShare
hbp://www.slideshare.net/perbutolvanen
-­‐ Twiber:
@perbutolvanen
and
@NorthPatrol
-­‐ perbu.tolvanen@northpatrol.com
-­‐ hbp://www.northpatrol.com