Intranet systems beyond SharePoint in Scandinavia

1,610 views

Published on

SharePoint alternatives in Scandinavia and the future of SharePoint. IntraTeam conference. Copenhagen 2015/02/25.

Published in: Software

Intranet systems beyond SharePoint in Scandinavia

  1. 1. Intranet systems beyond SharePoint – and the future of SharePoint 2015-02-25 / Copenhagen, Denmark Perttu Tolvanen, Web & CMS Expert, @perttutolvanen …in Scandinavia … and why Office 365 is the new SharePoint – and also an alternative (because it is very different beast).
  2. 2. 1. PROJECT PLANNING 2. CONCEPT 3. REQUIREMENTS SPECIFICATION 4. TECHNOLOGY SELECTION 5. COMPETITIVE BIDDING PROCESS 6. PARTNER SELECTION 7. PARTICIPATION IN STEERING GROUPS 8. TRAINING AND SEMINARS • Vendor- and technology neutral consultancy for intranet, extranet and CMS projects • Helsinki-based, but most clients operate in Northern Europe, Scandinavia or Russia • Founded 2012, growing
  3. 3. Agenda North Patrol Oy 20143 Two trending topics right now Overview of the most typical intranet concepts Main challengers for SharePoint in each scenario 1) Enterprise social layer and 2) Microsoft’s cloud ambitions Remember: The longer the life cycle, the greater the importance of making a good technology choice! – and intranets tend to have pretty long life cycles.
  4. 4. “The big picture” North Patrol Oy 2014 HR systems (Oracle, SAP, etc) Intranet News, guidelines, phonebook, important documents, search Phonebook / people profiles ERP (SAP & others) (+ other line of business systems) CRM Partner extranets WebsitesCustomer extranets eCommerce Custom apps Document management & project sites Good intranet concept has to be an integral part of the ”bigger picture”. And since internal systems have a lot of differences between companies we will see different intranet concepts in the future also. Make sure you understand the role of your intranet before you make the technology choice! … and there truly is different kinds of intranet concepts!
  5. 5. Trend 1: Social layer for the enterprise Is it something completely different and new? Should I buy it as a separate system? Is it going to replace email?
  6. 6. North Patrol Oy 2014 HR systems (Oracle, SAP, etc) Intranet News, guidelines, phonebook, important documents, search Phonebook / people profiles ERP (SAP & others) (+ other line of business systems) CRM Partner extranets WebsitesCustomer extranets eCommerce Custom apps Document management & project sites ~ ”enterprise social layer” ~ Definitely something to think about when it comes to making the work life of office workers easier. But still pretty early phase concept – especially since we already have email as pretty good notification dashboard. Prediction: Social feed as a stand-alone concept will not become mainstream. However, it will merge with email clients – and we’ll get a ”better email”. All systems will become more social. We will have commenting for timesheets, documents, proposals and lunch menus!
  7. 7. Trend 2: Microsoft and the cloud What is the biggest intranet vendor doing right now? What should the buyers understand from Microsoft’s plans?
  8. 8. Future of SharePoint Document management Simple, social intranets Document- centric collaboration Report browsing Simple custom applications Dashboards for business teams Partner extranets (document heavy) Enterprise social channel (Newsfeed) Right now the on-premise SharePoint 2013 is actually very good in many things.
  9. 9. Future of SharePoint Document management & editing Simple, social intranets Enterprise social channel (Yammer) Document- centric collaboration Report browsing Simple dashboards for business teams Simple partner extranets (document heavy) Email, calendar, Lync, etc. Document management Simple, social intranets Document- centric collaboration Report browsing Simple custom applications Dashboards for business teams Partner extranets (document heavy) Enterprise social channel (Newsfeed) Sadly the on-premise SharePoint is not getting any better. It still can deliver, even for new projects, but don’t expect it to get any better. ”The next version of SharePoint” is Office 365, and it is already here. SharePoint 2015 will just be a fancy service package.
  10. 10. Future of SharePoint Document management & editing Simple, social intranets Enterprise social channel (Yammer) Document- centric collaboration Report browsing Simple dashboards for business teams Simple partner extranets (document heavy) Email, calendar, Lync, etc. Document management Simple, social intranets Document- centric collaboration Report browsing Simple custom applications Dashboards for business teams Partner extranets (document heavy) Enterprise social channel (Newsfeed) Simple custom applications Single-sign-on point for the enterprise Office 365 is not something you should customize or use as a platform. It wants to become ”the starting page” for your tools. The vision of Microsoft has turned from ”big business portals” to ”light-weight app stores”. This is a significant strategy change.
  11. 11. Future of SharePoint Document management & editing Simple, social intranets Enterprise social channel (Yammer) Document- centric collaboration Report browsing Simple dashboards for business teams Simple partner extranets (document heavy) Email, calendar, Lync, etc. Document management Simple, social intranets Document- centric collaboration Report browsing Simple custom applications Dashboards for business teams Partner extranets (document heavy) Enterprise social channel (Newsfeed) Simple custom applications Single-sign-on point for the enterprise Microsoft is competing against Google and other cloud-only players right now. This is the battle Microsoft needs to win. That is why all the focus is in Office 365 right now.
  12. 12. Future of SharePoint News Guidelines Employee handbook Business reports Book a negotiation room ? Moving into Office 365 will require a major intranet concept redesign for most organisations – especially for bigger ones. And many won’t do the leap… Currently Microsoft is doing a lot of connections to other systems, e.g. Dropbox, Box. If that continues, it might be very good news for ’SharePoint alternatives’ – and it would make it easier to build your intranet using other systems. Also it might make it easier for using other document management systems. But we’ll see…
  13. 13. Typical intranet concepts and systems Is everyone going to the cloud? What if my plans are not the same as Microsoft’s? Are there other concepts than ”SharePoint concepts”?
  14. 14. Most typical concepts and systems 1) Social publishing - Traditional intranets (1.0) with social features - Document management and teamwork is mostly done using other tools and intranet is mainly seen as a communication tool - Added complexity from multilanguage management or having complex organizational structure and/or shared operations in different countries 2) Complex social publishing 3) Management portal concept - Intranet is also a place to view business reports collected from different systems - Employees can have limited access to different 3rd party systems through intranet 4) Social publishing & teamwork 5) Social publishing & teamwork & document management - Intranet is also the place for teams to discuss projects and share information. - Profile pages are seen as ”employee’s dashboard” and a place to start their work - Document management is seen as key feature. - Besides managing important documents the intranet should be the main place for reviewing, editing and sharing project documents.
  15. 15. Recommendations North Patrol Oy15 1. If your intranet concept is fairly traditional you have a lot of good options. 2. If you need good multilanguage management you should probably choose a tool like EPiServer or any good web content management system since SharePoint/O365 doesn’t work very well for complex multilanguage/region scenarios. 3. The more complex your organization is, and the more targeted/profiled/personalized features you want, the less you probably benefit from SharePoint. Web content management systems and many portal tools are often better for truly complex scenarios. 4. And remember: document management doesn’t have to be a part of intranet! 5. If you want document management and a unified search, then SharePoint is the top choice. – The hard choice right now is whether to go Office 365 or stay with on-premise SharePoint. If you go on-premise, just remember that Microsoft is not going to care about you very much for the next five years or so – and SharePoint 2015 (on-premise) will most likely be just a fancy service package. … and whatever you choose, remember to adapt your concept to take advantage of the capabilities of the chosen platform. For simpler intranet scenarios Office 365 and many productized intranet packages on top of O365 are actually very good. For more complex scenarios you should be looking at alternatives. O365 is not going to support that kind of complexity very soon. Especially really big corporations will be evaluating WCM tools and portals much more closely for intranet purposes in the near future…
  16. 16. North Patrol Oy 201516 Thank you. - Twitter: @perttutolvanen and @NorthPatrol - Additional questions and comments: perttu.tolvanen@northpatrol.com - http://www.northpatrol.com
  17. 17. 1. PROJECT PLANNING 2. CONCEPT 3. REQUIREMENTS SPECIFICATION 4. TECHNOLOGY SELECTION 5. COMPETITIVE BIDDING PROCESS 6. PARTNER SELECTION 7. PARTICIPATION IN STEERING GROUPS 8. TRAINING AND SEMINARS • Vendor- and technology neutral consultancy for intranet, extranet and CMS projects • Most clients are big organisations headquartered in Finland or Sweden. • Contact: perttu.tolvanen@northpatrol.com

×