The Truth About SharePoint

©2017 Prescient Digital Media Ltd. All Rights Reserved
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The Truth About SharePoint
Toby Ward
@TobyWard
Michael Rudnick
@MichaelRudnick

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Pros & Cons
SharePoint Online – Office 365
Social
3 Key Learnings
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Our Firm
16 years planning, designing & implementing Intranets & Digital Workplaces

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•
…
‘
2001 2005 2011
Expand client-based
across North America
and Europe.
Growth
Expand significant
solutions for the entire
Digital Workplace.
Digital Workplace
Toby Ward launches
Prescient in Toronto.
Start
Full implementation services,
and SharePoint expertise.
Implementation
Focus on assessment,
planning and governance of
intranets.
Intranets
Our History
16 Years of Success
Win multiple awards including the
prestigious Webby and Golden
Quill Awards.
Awards
2016
New offices in New York City
& Vancouver
Add Office Locations

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DISCOVERY STRATEGY REDESIGN IMPLEMENT
User experience design,
from wireframes to
complex design.
Design
Understanding needs,
requirements, and future
state vs best practices.
Assess
Development, integration.
desktop, mobile.
technology agnostic.
Build
Strategic planning,
governance, content and
change management.
Plan
We assess, plan, design, implement and help run world-class intranets and digital workplaces. Prescient Digital Media
has delivered for more than 200 clients, with many Fortune 500 and big brand leaders. We work with many
technology platforms and have world-class expertise in SharePoint.
Listen. Understand. Deliver.
Our Services
End-to-End Services
OPERATE
Content creation,
solution management
analytics, optimization.
Run

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Clients
200 and Growing
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Slideshare.net/Prescient
PowerPoint Slides

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SharePoint

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2001
SharePoint
Portal Server 2001
2003
SharePoint
Portal Server 2003
2006
Office SharePoint
Server 2007
2009
SharePoint
Server 2010
2012
SharePoint
Server 2013
2016
SharePoint
Server 2016
Cloud-Inspired
Experiences
Cloud and Enterprise
Social
Content
Management
Basic Collaboration
(file storage, lists)
Microsoft
Managed Solutions
Microsoft
Online Services
16 years of SharePoint

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SharePoint
Server 2013
SharePoint
Server 2016
The Big Change
SharePoint 2013 – On Premise
• Customer-specific architecture
• Lengthy custom-development projects
• Applications are in silos
• Upgrades every 3-4 years
• Projects are very technical and development
oriented
SharePoint 2016 / Office 365 - Cloud
• Architecture is the same for everyone
• Much faster technical implementation
• Applications are fully integrated: file sharing, email,
messaging, communication, collaboration
• Device independent (PC/Mac, Desktop/Mobile, etc.
• Ever-evolving platform
• Projects are focused on business needs and user
experiences

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Microsoft says…

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The Industry Says

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PROS

Search / Hybrid

Enhanced Search

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SharePoint OOTB Home Page

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The Digital Workplace (Single Sign-on App Launcher)

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Intelligent Search across the Digital Workplace

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Integrated Profile Pages

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CONS

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Users Are More Confused
People still use a fraction of the features. And don’t grasp how it all fits together.

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Scenarios
Finding Someone With A Certain Expertise ◔ ● ● ◕ ◔ ◔
Ask Something, Don’t Know Whom To Ask ○ ● ◕ ◔ ◕
Do A Brainstorming Activity With My Team ◑ ● ● ◑ ◔ ●
Where Should Meeting Notes Be Captured,
Stored & Shared?
◕ ◕ ● ● ◔ ●
Where Should I Share Video? ○ ◑ ◔ ◔ ◔ ○ ◔ ●
Where Should I Share Photos? ○ ● ◕ ◑ ○ ◔
Have A Real Time Chat With A Colleague ● ◑ ○ ◑
Where Should I Put & Share Documents? ◔ ◕ ● ● ◔ ●
Have A Question Related To A Document? ◔ ● ◑ ◑ ◑ ◔ ◑
Invite A Colleague To Lunch ◕ ◔ ●
Provide A Note Of Congratulations/Praise ◔ ● ◔ ◑ ◕
Make An Organizational Announcement ◔ ● ◔ ◕ ◕
Remind The Team Of An Important Deadline ◑ ◔ ● ● ●
Multiple Ways to Do the Same Thing

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Web Content Management: Dead Last

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Web Content Management

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Web Content Management

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Editor

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Lessons For Success
1. Plan
2. Governance
3. Content management plan
4. Over budget (dollars + time)
5. One intranet, one user experience

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Don’t Use OOTB SharePoint

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Live Tour
The Prescient Intranet – Office 365 / SharePoint Online

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Next Webinar: Intranet Case Study
February 19, 2017 - www.PrescientDigital.com

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Newsletter notifications
PrescientDigital.com > Newsletter for notifications on future events

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Questions
Use panel on right to submit a question

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PrescientDigital.com
Vancouver • Toronto • New York
416.986.226
@PrescientDigitalMedia IntranetBlog.com
Toby@PrescientDigital.com Michael.Rudnick@PrescientDigital.com

The Truth About SharePoint

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Editor's Notes