This is a presentation about how employer keeps their employees safe by following the law, and this also shows how files are backed up easily. This presentation is part of my IT coursework*

1. Health and Safety
requirements for Computer
Maintenance
Ajay Jassi

2. Before the process
Backup all of the data that is
important.
 Check system BIOS so that if any
parts of the computer is damaged it
will give a warning, so the problem is
known.


3. Manual handling

When lifting up a computer, legs must
be bent and back must be straight up,
as this will prevent breaking bones
when lifting heavy objects.

4. Electrical hazards
Firstly turn off the computer correctly
and unplug it from the mains.
 Unplug all the other cables attracted to
the back and front of the computer.
 Power cycle the computer.


5. Preventing Static Shocks
Once that is done lay the computer
down on a flat surface on top of an
antistatic mat.
 If there is any screws that need to be
undo, use the correct screwdriver and
take off the cover.
 Now a antistatic wristband will need to
be worn and connect it to a metal part
in the casing of the computer with the
crocodile clip.


6. Responsibility for employers
The employer must make sure that their
employees are safe and comfortable with
their industry. For the employer to do this they
will need a clean environment with fully
equipped uses.
 Employees will need:
1)To have regular breaks.
2)Comfortable spinning chairs with cushioning,
arm rest, foot rest and a head rest.
3)Antiglare screen to protect their eyes.
4)Strong table.
5)Safe fully working keyboard and mice.


7. Reasons why employers
responsibility are important
1)Employees will need to take regular breaks so that they
don’t strain the eyes and muscles, also avoids them from
getting headaches.
2)They will need a comfortable chair because they will be
sitting down for long hours and if the chair isn’t
comfortable, then this may cause back problems and long
term health problems.
3)Needs for antiglare monitor is very important as it
reduces reflections from the background, so not much
light is being lit off.
4)A strong table will need required if a monitor and a
desktop computer will need to be held. Also it will need to
be able to hold up arm weight when using keyboard and
mice.
5)It’s important for the employees to have a good
keyboard and mice, so that they don’t get an electric
shock.

8. Good working practice

9. Importance of password
Passwords are used to protect data and
personal information.
 To create a strong password it must
contain capital letters, numbers and
symbols.
 It’s important that passwords are not
shared.
 The minimum characters should be 8.
 When creating password, no personal
information or names should be used.
Such as football clubs, first name, dob


10. Using directory and file
names
Using directory and folders are useful
as it keeps data organised and easy to
access.
 When using directory it saves the
time, instead of looking through one
folder.


11. Backing up data
Backing up data is very important and
useful. This is because if the file
crashes or gets lost, you will have a
restore point, so where last been
saved in a different directory.
 This can be saving it to a different
hdd, email, memory stick or dropbox.


12. Anti-virus
Anti-virus is a software that is installed
onto the computer to protect data from
viruses and damage.
 Some anti-virus software automatically
backup your data, in emergency of a
virus or a error.


13. Methods of communication
Communication method
What each type of
communication was used
Advantages and disadvantages
of using the method
Email
Used to send work to teacher and
to get help.
Advantages: Easy and quick to
use.
Disadvantages: Not a instant
respond.
Social networking sites (Twitter)
Used to share work to peers to
view and receive information
Advantages: Receive feedback
and can improve.
Disadvantages: Work can be
copied by someone else.
Video
Used this to do a Face-to-face
discussion which got uploaded on
YouTube.
Advantages: Easy for people to
view the video as doesn’t require
downloading
Disadvantages: If the video has
high pixels, slow internet
connections wouldn’t be able to
cope.
Letter
Used to send letters to customers,
to keep in touch.
Advantages: allows people to
send vouchers and coupons
Disadvantages: customers
doesn’t have to reply
Mobile phone
Used to communicate with friends
by text.
Advantages: Instant reply and
quick send. Also no internet
connection is required.
Disadvantages: In some areas
Main disadvantage is that email, social sites and videos requires internet connection.
there is restricted signals/

14. How communication delays and
effects progress in workplace.
Mainly communication delays
progress because the main
communication type which is Email
isn't a instant reply and takes time to
get a response.
 Other way is if there is no signal in the
specific area.
 Another less known problem is if you
accidently email it to the wrong
person, without realising and still
waiting for a response.


15. Demonstrating how to restore
a file using backup

16. How to backup using
dropbox
1)
2)
3)
4)
Create folder
Save file in folder
Log into dropbox
Create directory folder in
dropbox
5) Open directory folder and click
on upload button
6) Choice file to upload
7) Once done it should be in
folder

17. Downloading from dropbox to
1) Log into dropbox
restore.
2) Go into the folder when
the file is in
3) Click on the file
4) Then click on the
download icon and it will
save into the download
folder
5) When you click on the file
it will take you to the
directory folder
File that just been
downloaded

18. How to backup using USB
1)
2)
3)
4)
5)
Create folder
Save file in folder
Plug in USB
Open USB
Create directory in
USB
6) Copy file over to USB
7) Delete file of computer
8) Copy back over from
USB