This document provides instructions on how to use the fill command in StarOffice Calc to automatically copy formulas, values, and generate data series. It explains that the fill command can be used to copy the contents of one cell into a range of cells by highlighting the range and using the fill down or fill left options. It also describes how to generate linear, growth, and date/time series by selecting a range, using the fill series command, and specifying the start value, increment, and direction. Examples provided include copying a formula, generating numbers with an increment of 3, and listing Sundays between two dates.

1. R.D.SIVAKUMAR, M.Sc.,M.Phil.,M.Tech.,
Assistant Professor of Computer Science &
Assistant Professor and Head, Department of M.Com.(CA),
Ayya Nadar Janaki Ammal College,
Sivakasi – 626 124.
Mobile: 099440-42243
e-mail : sivamsccsit@gmail.com
website: www.rdsivakumar.blogspot.in
FILL COMMAND

2. FILL COMMAND
You have learnt how to create and use formulae to calculate. But, in the above
example, you have calculated only one total. To calculate the other totals, you can type
the corresponding formulae in the cells G4, G5, G6 and G7. There is an easier way of
entering these formulae.
You can type the formula in cell G3 and then copy it to the remaining cells. This can
be done using the Copy and Paste icons on the standard toolbar. Recall that you learnt
how to use these icons in StarOffice Writer. You can also use the Automatic Fill feature
of StarOffice Calc.
AutoFill automatically generates a data series based on a defined pattern.
1. On a sheet, click in cell, and type a number.
2. Drag the fill handle in the bottom right corner of the cell across the cells that you
want to fill, and release the mouse button. The cells are filled with ascending numbers.
To copy the contents of a cell, click on the cell. Click and drag the mouse to highlight
all the cells where you want to copy the contents. Now, select Edit→ Fill →Down (or
Left). The content of first cell will be copied in all the highlighted cells.

3. FILL COMMAND
Note: A continuous group of cells in a worksheet is called a Range. A range is
referred to by the range address. A range address is the address of the first cell in
the range, followed by a colon, followed by the address of the last cell in the
range. For example, the cells, G1, G2,
G3, G4 and G5 can be called G1:G5. The cells A1, B1, C1, D1, E1 and F1 can be
called A1:F1 and the cells A4, A5, A6, B4, B5 and B6 can be referred to as A4:B6.
For example, to copy the contents of cell G3 in the cells G4, G5, G6 and G7,
highlight the cells G3 to G7 (also referred to as G3:G7).Click on Edit→ Fill
→Down. The contents of the cell G3 will be copied to all the other cells, as shown
in figure
The contents of cell G3 has been copied to G4:G7

4. FILL COMMAND
You can also use the Fill command to generate a series of data directly from the
values of the selected cells. First, select the cells of the worksheet that you want to
fill. Choose the command Edit→ Fill → Series.
Select the type of series from the options that appear as shown in figure
For example, if you want to enter numbers in the cells of a column in an
increasing order with a difference of 3 between subsequent cell values, you will
have to just enter only the initial value in the first cell of the column and specify
the direction, type and increment. In this case, select Direction as Down, Type as
Linear and Increment as 3. Then by clicking the OK button the values in the
subsequent cells of the column will be automatically generated
Fill series dialog box

5. As another example, select the range A1:D6 in the worksheet.
Click on Edit → Fill → Series. Choose
2 as your Start value
2 as your Increment
Growth as the Type, and Down as the Direction.
Now, click on OK and you will find the worksheet filled as shown in figure
FILL COMMAND
Result for Fill command

6. FILL COMMAND
As you can see in the dialog box, you can also automatically fill in series of dates and
times. For example, to list all Sundays in a given period, say March to May 2005,
proceed as follows:
• Enter the date as 3/5/05 into a cell
• Select this cell and adequate number of cells depending upon the stop value (in this
case, 13 cells since the period is March – May 2005).
• Select the command Edit→Fill→ Series
• In the dialog box, select Day as the Date Unit and enter the Increment as 7. Click OK.
The Sundays of March, April and May 2005 automatically appear in the selected cell as
shown in figure .
Auto filling Date and Month

7. THANK YOU..!!
.