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BUSINESS
COMMUNICATION C
     BUCO LU1
LEARNING OUTCOMES

• Define and explain essential elements of the
  communication process
• Understand and apply communication theory in
  interpersonal settings
• Discuss and recognise communication barriers
• ID ways in which to make communication more
  effective
• ID and use vocabulary and the English language to
  support effective communication within the business
  context
• ID, explain and apply effective listening and feedback
  skills
INTRODUCTION TO BUSINESS
          COMMUNICATION
• Communication holds relationships together
• Personal relationships are maintained through
  communication
• Business communication forms the foundation of
  any business
• Good communication leads to success
• If you are unable to communicate the information
  you learn practically, you will cost yourself and your
  workplace time, money and unnecessary effort
  which will lead to stress
INTRODUCTION TO BUSINESS
          COMMUNICATION
• The ability to clearly and concisely give instructions,
  explain a concept, deal with a client, conduct
  meetings, etc is a major key to success in all spheres
  of your life
• In this LU we will discuss the dynamics of the
  communication process
  • Learn its elements and barriers and how to use it more
    effectively
  • Focus on verbal, non-verbal and listening skills
  • Focus on the culture on how people interact
  • Focus on the academic and business communication
COMMUNICATION THEORY

• What is communication?
 • “Process of creating meaning between two or more people
   through the expression and interpretation of messages”
 • Two-way process, giving and receiving
 • Message is shared or expressed through language
 • Message needs to be interpreted and understood
 • Model of communication Figure 1.1 pg 18
COMMUNICATION THEORY

• Is perfect communication possible?
 • NO!
 • Circle hypothesis on page 19
• Why is perfect communication impossible?
 • Different individual frames of reference
 • Communication barriers
COMMUNICATION THEORY

• Different individual frames of reference
  • What are they?
    • Bodies of knowledge that each individual has
  • Why are they unique?
    • No two people will ever experience the same situation in
      exactly the same way
    Discussion exercise on page 22
• Communication Barriers
  • Physical- outside of our control, noise, environment,
    Vodacom, BB network problems
  • Mental/psychological- we create in our minds, judgements,
    stereotyping
  • Class exercise outside
WHY IS EFFECTIVE COMMUNICATION
           IMPORTANT?
• Why do you think it is important in a business
  environment?
• Businesses depend on productivity to keep going
• Two results from miscommunication:
 • Offending
 • Faulty decision
• We need to communicate effectively to avoid
  these problems
WHY IS EFFECTIVE COMMUNICATION
           IMPORTANT?
• Seven helpful ways of improving communication:
 •   Different people need different forms of communication
 •   Gender
 •   Language and literacy
 •   Status
 •   Try to be accommodating of other people
 •   Use the most appropriate form/medium of communication
 •   Listen and ask questions
WHY IS EFFECTIVE COMMUNICATION
           IMPORTANT?
• Two additional ways to improve communication:
 • Negotiating meaning
   • Both sender and receiver come to an understanding about the
     meaning of the message
 • Two main factors:
   • Checkout- checks by repeating info received, could be in the
     form of questions
   • Feedback- comments are made or answers are given
Message
             Feedback




Receiver/                   Receiver/
 sender     Understanding    sender




             Message
             Checkout
WHY IS EFFECTIVE COMMUNICATION
           IMPORTANT?
• Two additional ways to improve communication:
• Effective use of language:
 • Word choice- use appropriate and applicable word
   choices
 • Do not use larger words which the majority of your
   audience will not understand
 • Affluent – Effluent-pg 32
 • Rather be familiar with technical language
 • Learn your vocabulary
 • Rather checkout to understand the words you are using
WHY IS EFFECTIVE COMMUNICATION
           IMPORTANT?
• Two additional ways to improve communication:
• Effective use of language:
 • Word order- changing the place of one word could
   change the meaning completely
 • Modifiers- words that change/alter/modify the meaning of
   other words
 • The modifier needs to be placed as closely as possible to
   the words it belongs to
 • Eg, only
 • ALWAYS think about what you are going to say!

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Business communication c lu1

  • 2. LEARNING OUTCOMES • Define and explain essential elements of the communication process • Understand and apply communication theory in interpersonal settings • Discuss and recognise communication barriers • ID ways in which to make communication more effective • ID and use vocabulary and the English language to support effective communication within the business context • ID, explain and apply effective listening and feedback skills
  • 3. INTRODUCTION TO BUSINESS COMMUNICATION • Communication holds relationships together • Personal relationships are maintained through communication • Business communication forms the foundation of any business • Good communication leads to success • If you are unable to communicate the information you learn practically, you will cost yourself and your workplace time, money and unnecessary effort which will lead to stress
  • 4. INTRODUCTION TO BUSINESS COMMUNICATION • The ability to clearly and concisely give instructions, explain a concept, deal with a client, conduct meetings, etc is a major key to success in all spheres of your life • In this LU we will discuss the dynamics of the communication process • Learn its elements and barriers and how to use it more effectively • Focus on verbal, non-verbal and listening skills • Focus on the culture on how people interact • Focus on the academic and business communication
  • 5. COMMUNICATION THEORY • What is communication? • “Process of creating meaning between two or more people through the expression and interpretation of messages” • Two-way process, giving and receiving • Message is shared or expressed through language • Message needs to be interpreted and understood • Model of communication Figure 1.1 pg 18
  • 6. COMMUNICATION THEORY • Is perfect communication possible? • NO! • Circle hypothesis on page 19 • Why is perfect communication impossible? • Different individual frames of reference • Communication barriers
  • 7. COMMUNICATION THEORY • Different individual frames of reference • What are they? • Bodies of knowledge that each individual has • Why are they unique? • No two people will ever experience the same situation in exactly the same way Discussion exercise on page 22 • Communication Barriers • Physical- outside of our control, noise, environment, Vodacom, BB network problems • Mental/psychological- we create in our minds, judgements, stereotyping • Class exercise outside
  • 8. WHY IS EFFECTIVE COMMUNICATION IMPORTANT? • Why do you think it is important in a business environment? • Businesses depend on productivity to keep going • Two results from miscommunication: • Offending • Faulty decision • We need to communicate effectively to avoid these problems
  • 9. WHY IS EFFECTIVE COMMUNICATION IMPORTANT? • Seven helpful ways of improving communication: • Different people need different forms of communication • Gender • Language and literacy • Status • Try to be accommodating of other people • Use the most appropriate form/medium of communication • Listen and ask questions
  • 10. WHY IS EFFECTIVE COMMUNICATION IMPORTANT? • Two additional ways to improve communication: • Negotiating meaning • Both sender and receiver come to an understanding about the meaning of the message • Two main factors: • Checkout- checks by repeating info received, could be in the form of questions • Feedback- comments are made or answers are given
  • 11. Message Feedback Receiver/ Receiver/ sender Understanding sender Message Checkout
  • 12. WHY IS EFFECTIVE COMMUNICATION IMPORTANT? • Two additional ways to improve communication: • Effective use of language: • Word choice- use appropriate and applicable word choices • Do not use larger words which the majority of your audience will not understand • Affluent – Effluent-pg 32 • Rather be familiar with technical language • Learn your vocabulary • Rather checkout to understand the words you are using
  • 13. WHY IS EFFECTIVE COMMUNICATION IMPORTANT? • Two additional ways to improve communication: • Effective use of language: • Word order- changing the place of one word could change the meaning completely • Modifiers- words that change/alter/modify the meaning of other words • The modifier needs to be placed as closely as possible to the words it belongs to • Eg, only • ALWAYS think about what you are going to say!