This document contains tips and guidance for giving oral presentations. It discusses important aspects of preparing for a presentation such as creating an outline, developing visual aids, and rehearsing. Some key tips include knowing the audience and their level of knowledge, focusing on one main idea per slide, speaking with enthusiasm and confidence, maintaining eye contact, and practicing to improve presentation skills. The document also includes self-assessment tests to rate communication and presentation skills.

1. 15-10-2020
1
Dhaval Pujara
Ph. D. , M. Tech. (IIT-Roorkee)
Professor,
Department of Electronics & Communications
Engineering
Institute of Technology, Nirma University,
Ahmedabad-382481
Its Time for Test !
Communication Test
Within next 2 minutes give rating to each
statement for yourself.
Never 01 Point
Rarely 02 Point
Sometimes 03 Point
Often 04 Point
Always 05 Point
Sr. No. Statement Rating
1. I give people my full attention while they’re talking to me.
2. I encourage other people to talk, and I ask appropriate questions.
3. I present my ideas so that others are receptive to my point of view.
4. I treat people fairly, and I let others know how I want to be treated.
5. I show respect for people’s ideas and feelings, even when I disagree with them.
6. I strive to understand other people and to be empathetic.
7. I am open to negative feedback, and I communicate difficult truths in a respectful way.
8. I am able to easily win people’s trust and respect.
9. I check to make sure I have understood what other people are trying to communicate.
10. I am confident and at ease giving a presentation.
TOTAL
Presentation Skill Test
Within next 2 minutes give rating to each
statement for yourself.
Never 01 Point
Rarely 02 Point
Sometimes 03 Point
Often 04 Point
Always 05 Point
Sr. No. Statement Rating
1. Can you describe the objective of your presentation in one sentence to include the
action you expect your listeners to take as a result of your presentation?
2. Do you have a clear structure to your presentation in order to make it easy for
your listeners to follow your information and ideas?
3. Do you discover, develop, and tell vivid, relevant stories that fit your key points to
your listeners’situation?
4. Do you make your presentation interactive?
5. Do you use non-words like hmm, ah, er, you know, you see, etc. during your
presentation?
TOTAL
PRACTICE IS ESSENTIAL
TO IMPROVE THE
PRESENTATION SKILLS
ORAL COMMUNICATION
CAN NOT BE TAUGHT

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2
Presentation Outline
Importance of oral presentation
The purpose of presentation
How to present your talk
Pre-talk symptoms
Presentation planning
Visual aids
Tips for effective oral presentation
Oral Presentation
Listeners have one chance to hear your talk and can't "re-read"
when they get confused
Oral communication is different from written communication
Know the needs of your audience and match your contents to their needs
Some are experts in your sub-area, some are experts in the
general area, and others know little or nothing
Think about your audience
Leave your audience with a clear picture of the gist of your
contribution
Think about your rhetorical goal(s)
The Purpose of Your Talk…
To impress your audience with your brainpower
…is NOT:
To tell them all you know about your topic
To present all the technical details
Do Not Apologize
“I didn’t have time to prepare this talk properly”
“My computer broke down, so I don’t have
the results I expected”
“I don’t have time to tell you about this”
“I don’t feel qualified to address this
audience”
Pre -Talk Symptoms
1
•Inability to breathe
2
•Inability to stand up (legs give way)
3
•Inability to operate brain
Be Enthusiastic !!!
How to present your talk

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3
Enthusiasm
 If you do not seem excited by your idea, why should the
audience be?
 It wakes them up
 Enthusiasm makes people dramatically more receptive
THE IMPORTANT POINT IS NOT TO SPEAK IN THE
SAME, FLAT, MONOTONOUS VOICE THROUGHOUT
YOUR PRESENTATION
PRACTICE IS ESSENTIAL TO IMPROVE THE
PRESENTATION SKILLS
Presentation
Introduction
 Say what you are going to say
Body
 Say what you have to say
Conclusions
 Then say what you have just said
Presentation Planning
Title/Author/Affiliation (1 Slide)
The Gist of the Problem
(What is the one idea you want people to leave with? This is
the "abstract" of an oral presentation.)
(1 Slide)
Outline
Give talk structure.
(1 Slide)
Problem Statement
Most researchers overestimate how much the audience knows
about the problem they are attacking.
(1-2 Slides)
Related Work (2 Slides)
Presentation Planning
Method(s) Adopted (1 Slide)
Results
Present key results and key insights. This is main body of the talk.
Its internal structure varies greatly as a function of the researcher's
contribution.
(4-6 Slides)
Summary (1 Slide)
Future Work (1 Slide)
Backup Slides
Optionally have a few slides ready (not counted in your talk total) to
answer expected questions. (Likely question areas: ideas glossed
over, shortcomings of methods or results, and future work.)
(0-3 Slides)
Delivery
• Delivery is as important as content
• Speak clearly. Don’t shout or whisper
• Be natural
• Deliberately pause at the key points
• Avoid jokes
• Use your hands to emphasize point, but avoid too much hand waving.
• Look at the audience, but, do not fix on an individual
• Don’t face the display screen behind you

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Visual Aids
Spend enough time to create good visual aids, but do
not overload your audience’s brains
Extremely effective means of communication
Keep information on each slide, to a minimum
Good visuals are Visible, Clear, and Simple
Should be legible to most distant viewer
Visual Aids (Cont…)
Enlarge type-written copy
Number of words per line = 4 to 5 only
Use 18 size font or larger
Focus on one idea per visual
Lines per visual = less than 10
Simplify format, design, color, etc.
Finishing
Absolutely without fail,
FINISH on time
 Audiences get restive and essentially stop listening when your time is up.
 Continuing is very counter productive.
 Simply truncate and conclude
 Do not say “would you like me to go on?” (it’s hard to say “no thanks”)
Tips for Oral Presentation
1
• Know your material thoroughly
2
• Practice and rehearse your speech at home
3
• Know what your strong and weak points are
4
• Emphasize your strong points during your presentation
5
• When you are presenting in front of an audience, you are performing as
an actor on a stage
Tips (Cont…)
6
• Look pleasant, enthusiastic, confident, proud, but not arrogant
7
• Dress appropriately for the occasion
8
• Speak slowly, enunciate clearly, and show appropriate emotion and
feeling relating to your topic
9
• Vary the tone of your voice and dramatize if necessary
10
• If a microphone is available, adjust and adapt your voice accordingly.
Tips (Cont…)
11
• Establish rapport with your audience
12
• Body language is important
13
• Standing, walking or moving about with appropriate hand gesture or
facial expression
14
• Speak with conviction as if you really believe in what you are saying
15
• Do not read from notes

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Tips (Cont…)
16
• Maintain sincere eye contact with your audience
17
• Speak to your audience, listen to their questions, respond to their
reactions, adjust and adapt
18
• Remember that communication is the key to a successful presentation
19
• Pause.Allow yourself and your audience a little time to reflect and
think
20
• Add humor whenever appropriate and possible
Tips (Cont…)
21
•Audio-visual aids: Be sure all necessary equipment is set
up and in good working order prior to the presentation
22
•Have handouts ready and give them out at the appropriate
time
23
•Take care for proper font size, color scheme, layout,
figures, graphs, illustrations, etc.
24
•Know when to STOP talking
dhaval.pujari@nirmauni.ac.in
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