CHP 1 Apply.pptx

DADIMOS BUSINESS AND TECHNOLOGY COLLEGE
Dep’t of Nursing & PHARMACY Level III
Unit of Competence: Apply 5S Procedures
Chapter 1
Lo1. Develop understanding of quality system
Lo2. Sort needed items from unneeded
Lo3. Set workplace in order
Lo4. Shine work area
Lo5. Standardize activities
Lo6. Sustain 5S system
Prepared By Tadese. B

KAIZEN
a Japanese word which means…
Change for better.
quest for continuous improvement.
 TOOLS / METHOD TO MAKE KAIZEN WORK:
1. Human Resources(HR) emphasis
2. Three(3) balloons to success
3. Three(3) M for doing a job.
4. Five(5) S strategy
5. Five (5) fields of training
6. Seven(7) types of waste
7. KAIZEN continuous improvement board.
 MPORTANT:
“ EVERYONE SHOULD BE RESPONSIBLE AND EVERYBODY SHOULD
PARTICIPATE TO ACHIEVE KAIZEN”
…especially the TOP management. Prepared By Tadese. B

 1. Human Resources(HR) emphasis

 2. Three(3) balloons to success

 3. Three(3) M for doing a job.

 4. Five(5) S strategy

 5. Five (5) fields of training

 Seven(7) types of waste

Among the seven(7) tools/methods to achieve kaizen,
… it is the 5S that is most applicable to our everyday work and life.
 Thus we employ to utilize this strategy, and apply in our everyday life and
work to achieve kaizen.

 What is 5S ?
 5S is a philosophy and a way of organizing and managing the workspace and work flow with
the intent to improve efficiency by eliminating waste, improving flow and reducing process
unreasonableness.
 It is for improvement of working environment
 5S – A Housekeeping Techniques and Strategy
 5S means good housekeeping and workplace organization
 It is a concerted company-wide or organization-wide effort to maintain
the workplace clean, orderly and well organized.
 5S is a workplace organization methodology that uses a list of five Japanese words which
are seiri, seiton, seiso, seiketsu and shitsuke.
 Translated into English, they stand for:
Sorting (seiri)
Straightening (seiton)
Systematic cleaning (seiso)
Standardizing (seiketsu)
Sustaining (shitsuke)

 What is 5S
 5S is a systematized approach to:
organize work areas
keep rules and standards
maintain discipline
5S utilizes:
workplace organization
work simplification techniques
5S practice:
develops positive attitude among workers
cultivates an environment of efficiency, effectiveness and economy

 What 5S can do?
Team work improvement through everyone’s participation
 Identify Abnormalities

 Identify wastes and reduce the wastes
 Improve productivities

 Improve safety

 If no 5S activities….
 He sitate what to do Looking for necessary items
Remember what /how to do Making mistake

 What can you gain from 5S?
 Practicing 5S brings benefit not only to the company’s business but also to
the people who practice it.
• 5S makes your workplace more pleasant
• 5S makes you work more efficiently
• 5S improves your safety
 What can a company gain from 5S?
 P 5S Increased Productivity
 Q 5S Improve Quality
 C 5s Reduce Cost
 D 5S Make Delivery on time
 S 5S Improve Safety
 M 5S Improve Morale

 Why 5S brings such benefits?
• 5S improves CREATIVITY of people.
• 5S improves COMMUNICATION among people.
• 5S improves HUMAN RELATIONS among people.
• 5S improves TEAMWORK among people.
• 5S improves CAMARADERIE among people.
• 5S gives VITALITY to people.
 5S PHILOSOPHY
 Productivity comes from the elimination of waste
 It is necessary to attack the root cause of a problem, not just the symptoms
 Participation of everybody is required

 Define of 5S approach
5S: Sort-Set-Shine-Standardize-Sustain

 Focuses on eliminating unnecessary items from the workplace
 Categorize equipment, furniture, tool in your working place into the
following 3 categories
1. Necessary
2. Unnecessary
3. May not necessary
 Identifying and eliminating all unnecessary items.
 Sorting is a step that involves selecting what you need to complete the job and removing
everything else from your work area.
 Taking out and disposing unnecessary items.
 Sort/classify the items that you “need” from the items that you “want or not needed”.
 Dispose the items that you do not need and regroup the items that you need..
 Eliminate all unnecessary tools, parts, and instructions.

 SEIRI (SORT)
PROCESS/PROCEDURE:
Step 1: - Look around your workplace with your colleagues.
- Decide and identify which items are unnecessary for you.
- Dispose of unnecessary items.
Step 2: - If you and your colleagues cannot decide if an item
is unnecessary, place a Disposal Notice on the item, indicate the date and set
the item aside.
Step 3: - After a certain period, check if the item is still needed or
not.
- If no one needs the item after 3 months, it only means that the item is no
longer needed hence, dispose the item right away.

 S1: Sorting activities
Equipment, material, tools files, furniture etc. can be categorized based on the
frequency of use!

 Place “Red tag” for categorization of items to identify unnecessary items
 Move unnecessary items( broken tools, obsolete jigs and fixtures, scrap and excess raw
material etc.) to central stored area
 Free up valuable floor space (Space utilization) Finding abnormality of equipment and tools
(Out of order, missing parts etc.)

 “Set” is based on finding efficient and effective storage of necessary items
 Apply “Can see, Can take out, and Can return” philosophy
 This will save time and energy to look for something
 This step customizes your workstation and surrounding area to meet your work
area needs. Arrange remaining items so they are easy to select, use, and to
return to their proper location.
 Arrangement / organization of necessary items in good order for use.
 Keep needed items in correct place and sequence of use to allow easy and
quick retrieval.
 There should be a place for everything and everything should be in its place.

 SEITON (SYSTEMATIZE/SET)
PROCESS/PROCEDURE:
Step 1: - Make sure that all unnecessary items are eliminated
from your workplace.
- Decide where you can place necessary items.
- Take into consideration the flow of your work.
- Take into account the movement of carts or even people passing your desk from this point of view to
ensure safe and efficient operation.
Step 2: - Place frequently needed items close to the user to
minimize effort and time wastage.
- Things that are not used often could be places slightly farther away.
- Make a plan on these principles and locate/store things accordingly.
STEP 3: - It is necessary to make sure that everyone in your workplace knows where things are
kept for efficient use.
- Make a list of things with their locations.
- Label each drawer and cabinet to show what is kept inside.
STEP 4: - Apply the same principles as in Step 3.
- Indicate the places where fire extinguishers are located as well as passages for carts.
- Place warning signs for safety precautions.

NOTE:
Three Rules for Storage Space
• Get rid of all unnecessary items
• Decide proper storage layout/classification
• Standardize names
 Arrange necessary items in good order
 prevent loss and waste of time
 easy to find and pick up necessary items
 ensure first-come-first-served basis
 make production flow smooth and work
easy

 S2: Setting activities
Think not only “beatification. Need to consider workflow and arrange item

 Labeling , numbering, zoning for clear identification of storage areas to keep
necessary items
 Set necessary items matching with workflow to minimize unnecessary
movement and transportation time

 Cleaning up one’s workplace daily so that there is no dust on floors, machines or
equipment.
 It will create ownership and build pride in the workers
 This step is powerful because its purpose is to find the reason why things become
dirty. Emphasis is on the removal of dust, dirt and grime to reveal the source and
eliminate it.
 Cleaning of the workplace, including tools and equipment
 Clean it so that defects are so easy to spot and eliminate.
 SEISO (SWEEP/SHINE)
 PROCESS/PROCEDURE:
Step 1: - Determine the subject of clean up (what to clean)
e.g., location (storage, shelves, etc.), equipment, space (passageway, room, etc.)
Step 2: - Assign persons responsible for clean up (who, where).

Step 3: - Determine the method of clean up (how to do it).
- Target the areas for cleaning (storage, equipment and surroundings)
- Draw up a cleaning responsibility map
- Create a cleaning schedule.
Step 4: - Implement cleaning.
Step 5: - Make a daily 5-minute cleaning habit before going home
(Keep it simple and easy to understand.)
NOTE:
• Do not wait until things get dirty.
• Clean your workplace; machines and
equipment, tools and furniture regularly.
• Put aside 3-minute of seiso per day.
• Be responsible for your own work area.
• Never throw anything and make it your habit.
• Cleaning is also checking.

 S3: Shining activities

 Daily sweeping and mopping of floor, bathroom, corridor etc.
 Regular cleaning and maintenance of equipment and tools
 Maintain an environment where S1 to S3 are implemented in the same
manner throughout the organization.
Give opportunities to employees to take active part in the development
of these standards.
 This step creates a work area free of checklists; if good standards are put in
place it will be easier to maintain and continue improving.

 Maintaining the workplace in high standard of housekeeping and
organization.
Set easy-to-follow standards and develop a structure to support the three first
(S’s) pillars.
 SEIKETSU (SANITIZE/STANDARDIZE)
PROCESS/PROCEDURE:
Step 1: - Establish standards for maintaining compliancewith 3S.
- Remember the 3 “NO” principles:
 No unnecessary items
 No mess
 No dirt
Step 2: - Make a schedule for cleaning your workplace.
Step 3: - Interdepartmental competition and cooperation is a very effective
means of sustaining and enhancing people’s interest in 5S

 S4: Standardizing activities

 Work instructions, Standard Operating Procedures (SOPs)
 Checklist development and regular usage for SOPs
 Mechanism and format development for ordering supplies, reporting etc
 Color coding for waste segregation Standardized common symbols

 Maintain S1-S4 through discipline, commitment and empowerment
 It focuses on defining a new mindset and a standard in workplace
 Sustaining is the end result of how well we have performed the previous four
S’s. In the sustainability stage, think of ways to eliminate effort in maintaining
an area.
 Doing things spontaneously without being told.
 Educate people so that 5S expands beyond initial limits and turns into natural
standard behavior.

SHITSUKE (SELF-DISCIPLINE / SUSTAIN) PRACTICES
Wash hands after going to the toilet
Wash hands before and after meals
Eat and smoke at designated places
Keep workplace always clean and tidy
Wear clean uniform and shoes
Follow safety rules
Put things back in their proper places
Work according to standards
Observe proper office decorum

 S5: Sustainability activities

• Regular progress reporting
• Refresher training
• Periodical evaluation of 5S activities with proper advices for continuation
and further improvements
• Appreciation, recognition and awarding on good 5S activities
• Reminder using 5S corner, new letters, good practice sheet etc.

 5S Conceptual Framework

 5S is becoming popular for seven solid reasons
1. Visible results enhance the generation of more and new ideas
2. The workplace gets cleaned up and better organized
3. Hospital and office operations become easier and safer
4. Results are visible to everyone - insiders and outsiders
5. People are naturally disciplined
6. People take pride in their clean and organized workplace
7. As a result the company’s good image generates more better

 BENEFITS OF 5S
 A clean and organized workplace ..….
 High in PRODUCTIVITY
 Produces QUALITY products and services
 Reduces COST to a minimum
 Ensures DELIVERY on time
 SAFE for people to work in
 Makes employee MORALE high
 improves organizational efficiency
 reduces waste in all forms
 cuts down employee frustration when "the system doesn’t work“
 improves speed and quality of work performance
 improves safety
 creates a visually attractive environment

 OBJECTIVES OF 5S
 Productivity
 Safety
 Reduced Waste
 Worker Commitment

 Example of 5S activities

 Wrap-up
 Positive attitude is very important for implementation of 5S activities
 It is not “Cleaning Campaign”
 5S activities are to create good working environment through reduction of
“Muri”(overburden), “Mura”(unevenness), and “Muda”(waste)
 5S can identify and reduce “abnormalities” and “waste”, improve “team
work”, “cleanness”, “safety” and “productivity”
 It is a basis of organization management
 The 5-S practice is a well-recognized methodology used by the Japanese for
improving the work environment.
 It was found to be key to quality and productivity.
 The 5-S practice helps everyone in the organization to live a better life.

CHP 1 Apply.pptx

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