Presentation 5 S workplace organization methodology
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The document outlines the 5S methodology for workplace organization. 5S stands for Sort, Set in Order, Shine, Standardize, and Sustain. It details each step: Sort removes unneeded items; Set in Order puts everything in logical, labeled places; Shine keeps the workspace clean; Standardize creates routines to maintain the first three S's; and Sustain motivates staff commitment through rewards and involvement. Implementing 5S brings benefits like improved safety, quality and productivity by removing clutter and keeping an organized, clean workspace.
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Presentation 5 S workplace organization methodology
- 1. Workplace Organization Methodology Green Power Group Pham Minh Huyen Nguyen Quang Nhat Minh Nguyen Quoc Viet 5S Prof. Dr. Peter Mattheis
- 2. Promise of Presentation 2 • Time frame: 45-60 minutes • Questions are welcome during presentation • Benefit: • 5S concepts, effects and benefits • How to implement 5S in work and life
- 3. Loop through Definition Benefits Example Implementation Details • Introduction • Story • 5S Concepts • History – thanks to the authors • Overview of implementation • Benefits • 5S • Sort • Set in order • Shine • Standardize • Sustain • Summary and Conclusion • Q&A 3
- 5. 5
- 6. Introduction 5S is a Japanese workplace organization methodology 6
- 7. Introduction History The 5S concept was popularized by: • Taiichi Ohno (Toyota) • Shigeo Shingo 5S approach was then developed further by Hiroyuki Hirano in his book “5 Pillars of the Visual Workplace” 7
- 8. Benefits 9
- 9. SORT The 1st S 10
- 10. 1st S Sort - Seiri • Sort is the process of removing all the items that are not needed for current production from the workspace. 11
- 11. 1st S Sort - Seiri 12
- 12. 1st S Sort - Seiri 13
- 13. 1st S Sort - Seiri 14 RedTag Holding Area
- 14. 1st S Sort - Seiri 15
- 15. SET IN ORDER The 2nd S 16
- 16. 2nd S Set in Order - Seiton 17 • Set in Order is the process of putting everything in a place that is easy to get to and easy to put away. • Everything should be clearly marked so that anyone could easily find its proper home.
- 17. 2nd S Set in Order - Seiton 18
- 18. 2nd S Set in Order - Seiton • The Set in Order step utilizes several different strategies to accomplish its goals, including: • Label & Sign Strategy • Paint & Tape Strategy • Tool Outline Strategy 19
- 19. 2nd S Set in Order - Seiton • Label & Sign Strategy 20
- 20. 2nd S Set in Order - Seiton • Paint & Tape Strategy 21
- 21. 2nd S Set in Order - Seiton • Tool Outline Strategy 22
- 22. 2nd S Set in Order - Seiton 23 Example
- 23. SHINE The 3rd S 24
- 24. 3rd S Shine - Seiso • Shine literally means to remove all the dirt and the grime and to keep it that way on daily basis. • You want to get it clean and keep it clean. 25
- 25. 3rd S Shine - Seiso 26
- 26. 3rd S Shine - Seiso 27
- 27. 3rd S Shine - Seiso 28 Cleaning is just the first part of Shine. The daily Shine ritual should also include inspection and routine maintenance.
- 28. STANDARDIZE The 4th S 29
- 29. 4th S Standardized - Seiketsu 30 • Standardize creates a system of tasks and procedures that will ensure that the principles of 5S are performed on a daily basis. • Determine standard procedures and make them visible. • Designate standard colors, shapes, and symbols to be associated with standard procedures.
- 30. 4th S Standardized - Seiketsu • Standardize Red tag procedures and Red tag holding area rules • Standardize location, number and position of all items (standardize colors, shapes, symbols, etc.) • Make temporary lines, signs, and labels permanent • Standardize cleaning schedules and procedures • Standardize work procedures and make visible 31 Sort Set in Order Shine Implement the rules by which the first 3S’s are performed and maintained.
- 31. 4th S Standardized - Seiketsu • An example of the real world 32
- 32. SUSTAIN The 5th – final S 33
- 33. 5th S Sustain - Shitsuke 34 Sustain is the final pillar of the 5S system and its chief objective is to give your staff the commitment and motivation to follow each step, day in and day out.
- 34. 5th S Sustain - Shitsuke 35 Here are some great techniques to keep your staff motivated: • Assign the time to do it. • Start from the top. • Create a reward system. • Get everyone involved. • Let them see it.
- 35. 5th S Sustain - Shitsuke 36
- 36. 5th S Sustain - Shitsuke 37
- 38. Summary 5S: effective tool to improve workplace Remove the clutter with Sort, organize with Set to Order, clean with Shine, set your routine with Standardize and motivate with Sustain. 39 It’s that easy.
- 40. References 41 • 5S: a user’s guide | www.creativesafetysupply.com • 5S Training Module | HONDA Further Reading • 5 Pillars of the Visual Workplace: The Sourcebook for 5S Implementation by Hiroyuki Hirano • 5S for Service Organizations and Offices by Debashis Sarkar
- 42. Q & A 43
Editor's Notes
- Preparation 1:10 rule Presentation - Promise of benefit, time frame, handling questions - Start/End - Table of Content/Agenda visible - Easy understanding: no abreviations/explained idioms - EVA - Interaction/Communication - Teamwork - Attitude/Behaviour Presentation ( positive surprise) Content - precise - KISS but detailed Complete Formal Criteria - Spelling - Layout - Table of Content logical Conclusion Finishing in time 45 minutes – 30 slides
- STORY of a Chaos then we come up with our Solution – 5S We will keep it short and simple but not simpler within 45 minutes. For each concept we will start with a definition following by its benefits and an example then we conclude with implementation techniques. Our ultimate objective is to help you – our audiences understand and apply proposed techniques. Please feel free to raise your hand when there is a confuse preventing you from grasping the gist.
- Cái này sẽ là minh họa gợi ý vào introduction. Mình sẽ thêm xíu interaction vào slide này bằng cách hỏi ý kiến của classmates về xưởng làm việc này, và về sự ảnh hưởng của sự bày bừa như thế này đến công việc. Gợi ý: Slippery Floor -> Fall down (dangerous). Many unnecessary things, unsorted -> time consuming in searching for the things needed. Untidy -> hard to move around… Once I worked in a dark, chaos (disorder) place which has slow me down and depress my motivation a lot. It took me a lot of time finding a staple then when I found it, it did not work! Suddenly the power went out and I hit my head into something when finding the way out of the office. There are rumors that there were mice running around in the office, they ate someone’s personal report so he couldn’t hand in to Professor Manfred. No one would like to work in a place like that. Due to the nature of human being that we are always seeking for a better living, The Japanese invented 5S methodology which liberate us from our disorder and build up better habits to improve our daily life.
- 5S is a systematic approach to workplace organization. 5S is a Japanese workplace organization methodology that uses a list of five Japanese words which are Seiri (Sort), Seiton (Set in Order), Seiso (Shine), Seiketsu (Standardized) and Shitsuke (Sustain) 5S helps establish and maintain a productive and quality environment in an organization
- In Japan, 5S arose from the need to meet the changing environment and the challenging opportunities The 5S concept was popularized by Taiichi Ohno (who designed Toyota Production System) and Shigeo Shingo (a Japanese practitioner) 5S approach was then developed further by Hiroyuki Hirano in his book 5 Pillars of the Visual Workplace
- Xóa nền, copy nội dung vào note từ slide mẫu
- Effects: Visible Clean and better organized workplace Easier and safer operation Visual result Invisible More new ideas Automatically disciplined Proud of the change
- The goal is to eliminate all of the unneeded tools and materials and to create a space that is free of clutter- this allows for a workflow free from distraction. If you do not use it on a daily basis – throw it out. Leave only the things that you absolutely need to get you job done. This includes tools, materials and machinery. It will get rid of problems like: Tools and materials impeding workflow Wasted time looking for parts and tools Stockpiling unnecessary and expensive inventory Safety hazards resulting from clutter
- Identifying unneeded parts and tools is not always an easy task. 5S has an effective tool that will help you with your sort – it’s called the Red Tag Strategy The Red Tag Strategy is a great way to identify all of the objects that need to be removed from the workplace.
- When you see something that you think may need to be removed, you literally put a “red tag” on it. This is a flag that lets everyone know that this item needs to be evaluated There are a few actions that can be taken at this point: Leave the item where it is Dispose of the item Relocate the item Place in Red Tag Holding Area *
- Locate in highly visible area and close to Management The Red Tag Holding Area is a central location where you can put items that you aren’t fully sure about disposing of yet. Perhaps you’re not sure of the quantity that you need at the workstation. Or maybe you don’t know how often you need it, or if you need it at all.
- The goal is to eliminate all of the unneeded tools and materials
- You begin the Set in Order phase of 5S only when the Sort phase is complete. This phase will be useless if there is unnecessary clutter in the workspace. The key here is standardization. The goal of Set in Order is to create a standardized and consistent way to store and retrieve tools and materials. The user must develop this system based on how often the tools and materials are accessed, and the process by which they are used. If items are used together, store them together. Put the frequently used items closest to the user. Arrange tools and materials in order of use. If possible, devise a let-go system in which tools are attached to a retractable cord and automatically go back to stored position. Place items so that the user’s twisting and bending is kept at a minimum when accessing them.
- Uses labels and signs to indicate where workplace items are to be stored, which items are to be stored there, and exactly how many items belong there. A key component to any organization program, labeling is the easiest way to quickly & visually identify proper placement of items, tools, and equipment. This makes it easy for even people unfamiliar with your system to locate items, and return them to the right place.
- Used to clearly mark walkways from working areas. Separating operational areas from walking areas allows for a safer & smoother flow of goods in the facility
- Tool outlining simply means that you create a visual outline of your tool to be able to quickly return it to its proper home. For pegboards and other hanging tool systems, this is done using painted or vinyl cutouts of your tools, which are then placed behind the tools. Vinyl “tool outlines” are preferred since they are easier to apply and require no maintenance. This method is called shadow boarding. For tool drawers, you can use customizable foam to create a tool organization system to not only see where the proper homes are for your individual tools and see when they are missing, but also to help protect your toolbox and tools from damage.
- Here is an example workplace before and after Set in order phrase.
- The goal for Shine is to keep everything in great working order to ensure that it doesn’t break down and that it lasts for as long as possible. You want to get it clean and keep it clean. When you implement this step, two things will happen. First, your employees will love coming to work in such a clean and bright environment. And second, because you are keeping the equipment and your surroundings in such great shape, you will have fewer injuries and fewer equipment breakdowns. And that means greater productivityand fewer costs.
- As your employees are doing their daily cleaning routine, they should be inspecting the tools and machinery for damage or defects as well. Include it in the daily checklist to make sure it gets done.
- Standardize uses three steps to make sure that the 5S pillars are getting done consistently and correctly: Make sure that each employee knows his responsibilities. They should have a clear understanding of their daily and weekly Sort, Set to Order and Shine tasks. Make it a part of their daily routine. The Standardize pillar seeks to utilize a set of schedules and checklists that can be easily followed so that each step is performed exactly the same way every day.
- Periodic evaluation. Once the steps are in place, you can evaluate the performance at regular intervals. Either way, you will need a system to ensure that tasks are consistently getting done. >> puddle -> origin
- Make it easy to see; What has to be done, What is happening
- Train everyone in the workplace to follow good work habits so that it is a matter of personal pride and self-respect
- 1 -For example, designate the fifteen minutes before lunch and shift end as Shine time. During this time, their main focus is cleaning and organizing according to their checklists. 2 - Your whole organization must be on board if 5S is going to work in the long run. If your employees see that management is not following the steps, do you think that they will continue to do it? 3 - Have friendly competitions between departments each month and reward the winner. you just want to show them your appreciation for a job well done. 4 - Form a committee made up of employees and supervisors of different departments. Their job will be to oversee the implementation of 5S for a fixed period, maybe six months. Then you can rotate in new members. 5 - Posters, banners and newsletters can be a constant reminder of the importance of 5S.
- Assign the time to do it. Includes Duties, Check sheets, 5S Map, and last audit results.
- Let them see it.
- 5S is a methodology, the true power of 5S reveals itself when we practice it. During the course of implementing 5S, people invented (recognized) the Continuous Improvement which could be combined together with the development of any organization to reach to the higher level of effectiveness. Additional S Safety and Security: both are under debate whether we should include them as the 2 additional 'S' or not. They both impact the way we are implementing 5S. We are strongly believe that applying 5S to your company and your course of living will obviously improve your effectiveness and quality of your life a lot.
- 5S is a methodology, the true power of 5S reveals itself when we practice it. During the course of implementing 5S, people invented (recognized) the Continuous Improvement which could be combined together with the development of any organization to reach to the higher level of effectiveness. Additional S Safety and Security: both are under debate whether we should include them as the 2 additional 'S' or not. They both impact the way we are implementing 5S. We are strongly believe that applying 5S to your company and your course of living will obviously improve your effectiveness and quality of your life a lot.