Tech tools – toolbox for effective and innovative meetings and events

Tech-‐tools:
Toolbox
for
effec1ve
and
innova1ve
mee1ngs
and
events
Stefania Conti-Vecchi
#EVENTEX
@contivecchi

Stefania Conti-Vecchi – EVENTEX 2014
Focus
on
innova1on
Tech
tools
Mee1ng
Design

What
kind
of
technology?

Web
tools
and
mobile
apps
integra1on

The
3
most
effec1ve
applica1ons
of
web
tools
and
apps
in
our
industry:
Event
management
Marke1ng
and
communica1on
Par1cipants
interac1on
and
engagement

Real-‐1me
audience
interac1on
sli.do
is
a
web-‐based
tool
for
real-‐5me
audience
interac5on.
Event
professionals
to
easily
engage
their
audience
with
real-‐5me
ques5ons
and
polls.
!T! he Award
best tool
The$FRESH$Conference$26228$January$2014.$Copenhagen$

Poll
What
is
the
most
effec1ve
applica1on
for
web
tools
and
apps
in
the
mee1ng
industry?

Result
of
the
poll

Benefits
of
using
mobile
devices
The
audience
Massive
use
of
mobile
devices
during
conferences
and
events.
I know how to use my
device

Benefits
of
using
mobile
devices
More
powerful
collabora5on
and
networking
experience.
Par5cipants
become
part
of
the
event
experience

Benefits
of
using
mobile
devices
The
organizer
You
can
have
your
en5re
office
in
your
hands
and
much
more…
For
marke5ng
ac5ons
you
can
use
several
channels
facilita5ng
real
5me
conversa5ons

Benefits
of
using
mobile
devices
The
speaker
Face
par5cipants
removing
barriers

Before
choosing
the
apps

What
kind
of
mee1ngs
and
events
Objec1ves
of
the
mee1ng,
target,
budget…
Face
to
face,
Virtual
or
Hybrid?

Tech
tools
to
build
your
network
iPad
2,
3,
4
and
Air
Apple
TV,
Airport
express,
cables
and
connectors,
laptop

WiFi
set
up

Have
always
ready
a
“plan
B”

Don’t
make
it
too
technical
Use
some
physical
techniques
to
keep
people
awake
and
engaged
Tech-‐BEGINNERS
Tech-‐EXPERTS

Room
set
up
Round
tables
with
6
max
8
chairs
per
table
Power
sockets
for
mobile
device
chargers.
Pen
and
paper

Example
of
a
room
set
up

Dropbox
Skydrive
-‐
Onedrive
Cloud
storage

Microsoa
Office
solu1ons
CloudOn
CloudOn
brings
MicrosoJ
Office®
to
your
iPhone
&
iPad
and
links
it
to
your
Box,
Dropbox,
Google
Drive
and
SkyDrive
accounts.
Office²
HD
Office²
HD
is
an
office
document
editor:
you
can
open,
view,
create
and
edit
Word
(DOC
&
DOCX),
Excel
(XLS
&
XLSX),
and
PowerPoint
(PPT
&
PPTX)
files
right
from
your
iPad!
Access
your
Google
Docs,
DropBox
and
MicrosoJ
SkyDrive
files

Your
computer
remotely
available
Splashtop
2
-‐
Remote
Desktop

Project
and
event
management
Podio
Podio
is
the
collabora5ve
work
plaorm
where
you
can
build
your
own
work
apps

Check-‐in
and
guest
lists
manager
Check
In
Easy
Guest
List
&
Event
Check-‐in
Manager
MyGuestlist
Your
guestlists
and
func5on
enquiries
from
your
site,
Facebook
and
offline,
and
sync
them
on
to
your
iPad

Aeendance
&
Time
Tracking
TimeSta1on
Turn
your
iPad
or
iPhone
into
a
contactless
5me
&
a^endance
system.

Par1cipants
registra1on
Eventbrite
Eventbrite
enables
anyone
to
create,
promote,
and
sell
5ckets
to
any
event
imaginable;
This
app
allows
you
to
quickly
access
all
your
Eventbrite
5ckets
and
event
informa5on
from
your
iPhone,
and
go
paperless.
Entry
Manager
With
the
Entry
Manager
app
you
can
look
up
and
check
in
a^endees
off
a
list,
easily
scan
5cket
barcodes
to
check
in
a^endees.

Registra1ons
and
payments
At
The
Door
Sell
5ckets,
merchandise,
food
and
beverage,
and
anything
else
you'd
like
with
Eventbrite’s
At
The
Door
iPad
app.
Let
your
customers
easily
pay
by
credit
card
or
cash,
and
process
transac5ons
in
seconds.
All
transac5ons
are
fully
encrypted
and
processed
securely.
Swipe
the
Credit
Card

Event’s
social
network?
Yammer
is
a
private,
secure
social
network
for
your
company….

Managing
social
media
HootSuite
HootSuite
allows
you
to
send
and
schedule
Twieer,
Facebook,
LinkedIn,
and
Foursquare
updates,
track
click
stats,
and
set
up
tracking
columns
to
monitor
keywords,
#hashtags,
and
lists.
You
can
reach
more
people
differen1a1ng
the
1mes
of
your
tweets!

A
recommenda1on
Avoid
to
share
the
same
promo1onal
message
in
every
social
media
channel
set
up
for
your
event….

Clicktotweet.com

QRcode
generator
Scan
to
tweet

Paper
badge
and
business
card
VS
digital

Facilitate
networking

QRcodes
on
business
cards
or
badges

QRcodes
with
contact
details
Quicktag
QRAugmented
Easy
QR

On-‐line
collabora1on
and
piratepad.net
co-‐crea1on

Brainstorming
iBrainstorm
(iPad)
+
iBrainstorm
Companion
From
iPhone
to
iPad
with
just
a
flick
of
the
finger.
iBrainstorm
Companion
is
used
to
connect
to
a
running
session
of
iBrainstorm
on
the
iPad

Brainstorming
∞Board
+
∞Board
Notes
∞Board
is
a
virtual
whiteboard.
Other
devices
on
your
local
network
can
connect
to
your
board
and
throw
notes
to
you.
Great
for
brainstorming
sessions!

Mailchimp
user?
Collect
subscrip1ons
Chimpadeedoo
Chimpadeedoo
makes
it
easy
to
collect
email
addresses
from
your
iPad
and
import
them
into
MailChimp.
Works
offline

Event
App
builders
Superevent
Twoppy
Bloodhound
.

Tons
of
solu1ons
for
every
step
of
the
event
process
QR
and
other
tools
Conference
call
Project
Management
Tickets
and
lists
Counters
&
1mers
Social
Media
Quiz
polls
&
survey
Docs
edi1ng
and
sharing
Presenta1ons
Mee1ng
management

Your
par1cipants
should
know:
What
are
the
tools
and
how
to
use
them
What
do
you
expect
from
par1cipants
Where
to
go
(Website?
Applica1on?)
When
do
they
need
to
be
there

Be
crea1ve

Thank
you
Stefania Conti-Vecchi
@contivecchi
www.eventagist.com

Tech tools – toolbox for effective and innovative meetings and events

Recommended

Recommended

More Related Content

What's hot

What's hot (10)

Viewers also liked

Viewers also liked (13)

Similar to Tech tools – toolbox for effective and innovative meetings and events

Similar to Tech tools – toolbox for effective and innovative meetings and events (20)

More from Stefania Conti-Vecchi

More from Stefania Conti-Vecchi (8)

Recently uploaded

Recently uploaded (20)

Tech tools – toolbox for effective and innovative meetings and events