Apps and solutions to facilitate networking in hybrid meetings

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One of the key factors of making a Hybrid Event a success, is in the solutions you find to connect with different audiences.

Using iPads together with some specific apps, you can provide (specifically to remote participants), the opportunity to meet speakers, participants and sponsors personally and to virtually walk through the conference centre, to see the set up of the event, to live some backstage moments, or to take part to a social dinner or activity. This session presented in Frankfurt at the IMEX trade show, demonstrate how this can happen in practical terms.

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Apps and solutions to facilitate networking in hybrid meetings

  1. 1. Stefania Conti-VecchiApps  to  Facilitate    Networking  in  Hybrid  Mee8ngs  
  2. 2. 3  Sessions    21  May  14:00  -­‐  14:30  Exploring  the  iPad  Apps  for  Mee8ngs  and  Events        22  May  12:00  -­‐  12:30  Collabora8ve  and  Interac8ve  Sessions  Using  Apps      23  May  12:00  -­‐  12:30    Apps  to  Facilitate  Networking  in  Hybrid  Mee8ngs  Stefania Conti-Vecchi – IMEX 2013
  3. 3. Some  ideas  on  how  to  use  iPad  and  apps  combined  to  human  skills  to  facilitate  networking  in  Hybrid  mee:ngs  and  to  make  unique  the  experience  of  both,  on-­‐line  and  on-­‐site  par:cipants        We  will  see  together  Stefania Conti-Vecchi – IMEX 2013
  4. 4. One  of  the  key  factors  of  making  a  Hybrid  Event  a  success,  is  in  the  solu8on  you  find  to  connect  with  different  audiences.  Stefania Conti-Vecchi – IMEX 2013
  5. 5. What  misses  to  Hybrid  events  compared  to  face  to  face  mee8ngs?  Stefania Conti-Vecchi – IMEX 2013  The  physical  connec8on!  
  6. 6. Transferring  touch  across  vast  distances    h?p://youtu.be/T6vul95hwOY  Stefania Conti-Vecchi – IMEX 2013
  7. 7. Stefania Conti-Vecchi – IMEX 2013
  8. 8. Using  iPads  together  with  some  specific  apps,  to  provide  (specifically  to  remote  par:cipants),  the  opportunity  to:    §  meet  speakers,  par8cipants  and  sponsors  “personally”  §  virtually  walk  through  the  conference  centre,  to  see  the  set  up  of  the  event,    §  live  some  backstage  moments,  or  to  take  part  to  a  social  dinner  or  ac8vity.    Stefania Conti-Vecchi – IMEX 2013The  idea  
  9. 9. Hybrid  angels  Stefania Conti-Vecchi – IMEX 2013
  10. 10. Stefania Conti-Vecchi – IMEX 2013How  to  do  it?  •  1  iPad  for  every  angel  •  3  or  more  virtual  break  out  rooms  •  1  virtual  or  on-­‐site  moderator  •  A  good  promo8on/communica8on    
  11. 11. Stefania Conti-Vecchi – IMEX 2013Apps  used  for  the  breakout  rooms      GoToMee8ng  Google+  Skype  
  12. 12. Stefania Conti-Vecchi – IMEX 2013
  13. 13. Stefania Conti-Vecchi – IMEX 2013Moving  around  to  share  a  real  experience  
  14. 14. One  to  one  connec8ons  also  in  the  computer  corner  Stefania Conti-Vecchi – IMEX 2013
  15. 15. On  the  stage  with  remote  par8cipants  Stefania Conti-Vecchi – IMEX 2013
  16. 16. Instruc8ons  for  the  session    Follow  the  session  on  TwiZer  using  #FRESH13 hashtag      We  will  tweet  in  real  8me  the  contents  of  this  session,  as  well  as  links  of  the  communi8es,  tech  tools  and  photos  Stefania Conti-Vecchi – IMEX 2013Session  design  
  17. 17. Stefania Conti-Vecchi – IMEX 2013Session  design  #FRESH13Backdra  BackdraO  is  a  new  free  iPad  app  that  enables  you  to  write  tweets  in  advance,   and   then   releases   them   while   you   are   giving   a  presenta:on.      tweet  
  18. 18. Clicktotweet.com  Stefania Conti-Vecchi – IMEX 2013
  19. 19. QRcode  generator  Scan  to  tweet  Stefania Conti-Vecchi – IMEX 2013
  20. 20. Managing  the  interac8on  #FRESH13Google+  LinkedIn  TwiZer  HootSuite    Stefania Conti-Vecchi – IMEX 2013
  21. 21.    What  are  the  tools  to  be  used    How  to  use  them    What  do  you  expect  from  par8cipants    Where  to  go  (Website?  Applica8on?)    When  they  need  to  be  there  Your  audience  should  know:  Stefania Conti-Vecchi – IMEX 2013
  22. 22. Strategies  ReFRESHing  Social  Media    The  social  media  guide  Stefania Conti-Vecchi – IMEX 2013
  23. 23. Wifi  connec8vity  in  the  venue  or  PODs  selected.    If   you   use   webtools   connected   with  apps   check   if   the   app   needs   the  devices  to  be  under  the  same  wifi.    Many   aZendees   will   be   connected  using   mobile   devices,   check   if   the  connec8on  works  properly  Some  tech  8ps  Stefania Conti-Vecchi – IMEX 2013
  24. 24. Vo8ng  remotely  Stefania Conti-Vecchi – IMEX 2013
  25. 25. Stefania Conti-Vecchi – IMEX 2013Don’t  stop  your  crea8vity  
  26. 26. Do  you  want  to  experience  new  solu8ons  for  Hybrid  events?  The   Conference  Stefania Conti-Vecchi – IMEX 2013  January  2014  -­‐  Stay  tuned!  
  27. 27.  My  contact  details  Stefania Conti-Vecchi – IMEX 2013
  28. 28. Stefania Conti-Vecchiwww.eventagist.comThank  you  

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