This document describes an integrated human resource management system. The system was designed to process payroll, support managerial decision making, and integrate human resource management and payroll functions. It features a client-server architecture, graphical user interface, and security features. The system modules include recruitment, training, leave management, salary calculation, and contractor payment. It requires a Pentium III server with 128MB RAM and 1GB hard disk and Pentium III clients with 32MB RAM and 700MB hard disk. The software requirements are Oracle Enterprise Server 8.x, Oracle Developer, and Oracle Programmer. The document provides screenshots of sample system screens for functions like login, employee information, training records, and payroll calculation.

1. INTEGRATED HUMAN RESOURCE MANAGEMENT SYSTEM Developed by: Asean Softech Engineering Center

2. Project Scenario System Admin About System Security Software Hardware Agenda :

3. About : System Overview:  This system has been designed basically for : · As-of-date payroll processing. · Integral open system. · To be able to support to managerial & decision oriented aspects of the organization. · Maintenance Free user-friendly system having interactive on-screen query & reporting · Accurate on-line information to personnel at all levels · Common database, controlled centrally · Can be easily changed to respond to changing needs · Allows easier merging with upcoming technologies.

4. Features and Facilities M ain Features and Facilities included in the IHRMS are : Multi-Company , Multi-Locational aspects Business process analysis and design approach Client / Server technology & Graphical user interface Proper administration and security features Point-of time information availability. Ideal for manufacturing set ups having multiple-departments. Maintenance of History logs Secured Transactions. Parameter based system building - for flexibility to change. Almost 100 reports scaling to the requirement.

5. Manpower Modules are: Recruitment, Training, Leave Management etc. Payroll modules are : Salary Calculation, Provident Fund, Bonus & Income TAX Contractor Modules are:Contractor Payment, Loans & Advances Integration Aspects: Human Resource Management & Payroll are tightly integrated required to function in integration only. Contractors payment can function in isolation also.

6. Integrated Human Resource Management System Employee personal database Contractor Employee database Loan, Adv., Increment Details for employee Category Details Report for PF/FPF/Society Reports for Bonus Contractor Module Reports Reports for Income Tax Training Recruitments New Recruitment Contract based Employees Category definitions Attendance System (Time Office)‏ Administration Production Incentive Details Cost Office Time Office Rules H. R. Policies Production Incentive rules Company Rules & Regulation TOP VIEW

7. Hardware Requirement  Server Requirement :- Pentium-III  RAM – 128MB  Hard Disk Space – 1GB  Client Requirement :- Pentium-III  RAM – 32MB  Hard disk Space – 700MB

8. Software Requirement Server Requirement:  Oracle Ent. Server 8.x on Windows NT server 4.0  Client Requirement:  Oracle developer on Windows 95/98.  Oracle Programmer/2000. 

9. System Administration Facilities provided to the Administrator: Create user: The create user screen allows administrator to create the user of the system.This facility is available to only those user who has given the admin rights. The following screen shows the user creation.

10. xyz **** **** Create User:

11. User Rights: The administrator can give access rights to the users. The rights of a particular user can be viewed to check wether a particular user has been granted the right to insert, Update, View,Delete. The rights can be granted to a particular user and can also be taken away from the user. The following screen represents this.

13. System Security Login Level Security Only the user whose User Name and Use Id has been created by the Administrator can login to the system. Application Level Security Oracle system privileges control a user’s access to the Oracle instance as a whole.The privilege sets that are available are as follows: The User Privileges : These privileges relate to the users who will Access the system, but not create any objects.

14. The Developer Privileges : These privileges relate to the creation of database objects. The “Any” Privileges : These are especially powerful set of privileges within oracle. They apply not only to objects that you own,but objects that other users own. The Database Maintenance Privileges : These privileges relate to the care and feeding of the database. The Monitoring Privileges : These privileges relate to keeping any eye on the Oracle database.

15. For database level there are three state of data Unlocked : It is the default status of the records.Only unlocked records can be updated and deleted. Locked : Active type of data can not be deleted or updated. Dead : The data on which no activities can be performed . Database Security:

16. Modules: Manpower Management Payroll Processing & report generation Contractor Management The proposed system takes care of three different modules.

17. SAMPLE SCREENS

18. Login Screen: admin ******

19. Personnel Master Menu:

20. ALLOWANCE : Maintains the Allowance Information of Organization.

22. Employee Information : M aintains the Employee Information of Organization.

23. Employee’s Allowance Information:

25. Training Information: Maintains the Training information of Organization.

27. Employee Increment Information : M aintains the Employee’s increment information.

29. Loan : Maintains the loan Information of Organization.

31. Sanction Manpower : Maintains the Sanctioned manpower information of Organization.

33. Basic of Prod Based Employee : M aintains the Basic Salary Of production based Employees.

34. Personal Transaction Menu:

35. Attendance Summary : Maintains the Attendance summary of an Employee.

37. Monthly Leave : Maintains the leave information of an employee.

39. Employee Advance Detail : Maintains the Advance detail Register of an Employee.

41. Employee Other Deduction : M aintains the other deduction of an Employee.

43. PIB : Maintains the Production Incentive Bonus of an Employee.

45. Transfer : M aintains the Transfer Information of an Employee.

47. Gratuity Details : M aintains the Gratuity Details of an Employee.

49. Income Declaration : M aintains the Income Declaration of an Employee.

50. Master Menu:

51. Monthly Parameter : M aintains the parameters information of an organization which can change from time to time.

53. PayRoll Calculation : Purpose : This form can be used to calculate the pay slip of a particular employee. This form provides the facility to calculate the pay of the employee as per the selection criteria. I.e. the process can be executed for a particular employee or employees of a particular category or for particular department and so on. The process can be executed only for locked record.

55. Calculate Menu:

56. Employee Resignation : Maintains the Employee Resignation information.

57. Contractor Menu:

58. Contractor Master : Maintains data of contractor master.

60. Bill Payment : Maintain bill payment.

61. Manpower Reports Menu:

63. Payroll Reports Menu:

65. Summary Reports Menu:

67. Bonus Reports Menu:

70. THANK YOU