This document provides information about payroll management systems. It discusses that payroll management systems are used by companies to manage employee records and payroll processes. Only administrators have access to fully use the system, while employees can only view their payroll status. The objectives of implementing a payroll management system are to improve company administration efficiency, store up-to-date employee information, educate employees on company rules, and reduce database security costs. The document also outlines the various processes involved in payroll management systems like inputting employee data, updating records, generating payroll outputs and reports.

1. PAYROLL MANAGEMENT

2. INTRODUCTION
Payroll Management System is basically
used to build an application
programme , that a company use
to manage the records of the
employees working in the
company.
Only the administration has the legal
rights to work with the system.
Employees can only log on to the
system to see their current status.

3. Payroll Management is a
process of gathering salary
related information , updating
them in a timely manner and
disbursing salary within payroll
cycle to the employees.
Payroll Management

4. PROJEC OBJECTIVES
• To improve efficiency of company’s
administration
• To store up-to-date information the employees
• To make the employees understand the rules of
the company .
• To reduce extra cost for the security of the
database

5. PROJECT DESCRIPTION
• The term payroll encompasses every employee who receive
a regular wage or other compensation. The different
payment methods are calculated by a payroll specialist and
the appropriate paychecks are issued.
• After a payroll accountant multiplies an employee's hours ny
his/her pay rate , the gross income amount is entered into a
computer programme.
• Setting up an effective payroll system is not difficult for
trained professional's ,but it can be very time consuming.

6. • A payroll system involves everything that has to do with
the payment of employees and the filling of employment
taxes, keeping track of hours, calculating salary,
printing and delivering checks etc.
• Few of the possible deductions are:
• Health Insurance
• Vacation Days
• Sick Days
• Employee Loans
• Child Syupport Payments
• Workman’s Compensation

7. PAYROLL SYSTEM IS USED TO:
• Create Records
• Delete Records
• Save Records
• Update Records
For employees according to their according
given to the administration of the company

8. Payroll Process
Input Verification and
update in the system
Payroll Input/Changes
Payroll Calendr
Payroll Output and Reports

9. Process Onboarding
 Collect the information of the company
Company Name, Registration Number,
Address, Bank Details, TAN Number etc.
 Collect The information of the employees
Employee Number, Address, Bank Details, PAN
Number, Salary Information etc.
 Collect the information of the last payroll
Last payroll process by the company, Year to
date company
Before starting payroll process of any organization
below steps need to follow:

10. Payroll Input
 New Joiner
 Leaver
 Overtime
 Transfer
 Promotion
 Salary Change
 Salary Advance
 Attendance
 Leave out of Pay
 Investment declaration etc.

11. Input update in the system:
 All the information received
from the HR system should be
update in system in the
systematic way so we can get
correct output.

12. Payroll Output and Report
 Bank File
 TDS Report
 Salary Slip
 Gross to Net Report
 Payroll Register
 Provident Fund Report
 ESI Report
 Professional Tax Report
 Labor Welfare
 MIS Report

13. TECHNICAL ISSUES
• How the program save data ?
• How error are detected and how the error message are
to be displayed ?
• What happens when we try to overwrite the data ?
• Is the software user-friendly ?

14. The Most Important Module Of The Design
Are:
• Employee Data
• Payrolls Records
• Rates
Payroll System
Employee
Data
Payroll
Records
Rates Help
• For the employee data module, one has to keep
track of the id no., name, pension plan agreement
and payroll of an employee

15. CHOOSING A PAYROLL SYSTEM
It becomes difficult to find out the payroll system you
specifically require. The criteria that help one to do so are
as follows:-
• Security
• Compatibility
• Credibility
• Flexibility

16. SOFTWARE REQUIRED
 The payroll can be managed using the java , SQLite and some
other platforms. Many payroll management software are
available in the market
 To make the administration to maintain the Payroll of its
employees at a very faster phase.
 The management can buy those software or create one such
for it easy use.
 Sanvels Consulting services provide you such payroll
software at affordable cost..

17. The hardware requirements for payroll
management system are:
• Pentium IV Processor
• Hard Disk: 80GB HDD
• Ram: at least 256 MB
The Software specification are:
• JAVA (Front End)
• SQLite (Back End)

18. The Java Development Kit (JDK) is a Sun
Microsystems product aimed at java
developers. On 17/11/2006, Sun announced
that is would be released under the GUN
General Public Licensee (GPL) , thus
making it free software.
The JDK also come with a complete Java
Runtime Environment, usually called a
private runtime. It consist of java virtual
machine, all of the class lairise as well as
additional lairise like internationalization
liars…

19. THANK YOU