This document describes the development of a web-based meeting scheduler system. The system allows users to call meetings, send details to invitees, and supports scheduling meetings by determining dates, locations and managing conflicts. It has modules for administrators to manage participants, meetings and attendance, and for users to view/update profiles, meetings and attendance. The system is developed using Java/J2EE on the front-end and MySQL on the back-end.

1. Meeting Scheduler
Development of a Web Based Meeting
Scheduler
ABSTRACT:
This project is aimed at developing a scheduler for group meetings. This is a web-based tool.
The purpose of this system is to support the organization in scheduling meetings by
determining each meeting’s request, date and location. The system will monitor meetings, plan
meetings under constraints expressed by the participants, reschedule meetings based on
constraints, support conflict resolutions, and manage all the interactions among participants.
This project is aimed at developing a scheduler for group meetings. This is a web-based tool.
Any user can call for a meeting and send the detailed co-ordinates of the meeting (location,
date, time etc) to all invitees. This is useful for a small office, school or a department or for that
matter any group who is interested to organize it effectively.
EXISTING SYSTEM:
The earlier system existed in manual entry of records for all the transactions
including from registering participants ,admin ,entering the details of meeting and scheduling
the meeting by adding administrator ,scheduler participants. Sending the invitations to
participants, drafting the meeting ,taking attendance of participants ,updating meeting
,cancelling meeting ,viewing meeting reports like admin viewing reports of participants
attendance ,past attendance of meetings ,scheduler`s attendance.
PROPOSED SYSTEM:
The system is a web-based meeting scheduler system used within an organization to efficiently
schedule meetings and determine the available resources necessary for the meeting to be
initiated. The purpose of this system is to support the organization in scheduling meetings by
determining each meeting’s request, date and location. The system will monitor meetings, plan

2. Meeting Scheduler
meetings under constraints expressed by the participants, reschedule meetings based on
constraints, support conflict resolutions, and manage all the interactions among participants. It
also has the ability to concurrently handle several meeting requests at a time. Conveniently, the
system can be accessed from any computer with Internet access. This allows the user to
schedule meetings at any particular time of the day. From its easy to use interface to its simple
installation, this system can be used by any organization of any size. Then again, with its low
cost and maintenance appeal, the system is a sure success.
SYSTEM MODULES:
ADMINISTRATOR MODULES
 Login
 Add/Update/Delete Participants Details
 Add/Update/Delete Meeting Details
 Change Meeting Location
 Add Participants To Meeting
 Update Meeting Status
 Manage Attendance
 Update/Delete Meeting Details After Meeting
 Add/Update/Delete Cancel Meeting Details
USER MODULES:
 Login
 View/Update/Delete Profile Details
 Change Password
 View Meeting Details
 View Cancelled Meeting Details
 View Attendance

3. Meeting Scheduler
HARDWARE SPECIFICATION
CPU : Intel(R) Core
RAM : Minimum of 2GB RAM
Monitor: 15” Color Monitor
Keyboard: 108 Multi keys
Mouse : Optical mouse
SOFTWARE SPECIFICATION
Operating System : Windows XP
Web Designing : JavaScript, CSS.
Server Side Scripting: Apache Tomcat 6.0.26, Glass fish 3.0.1
Technology : JAVA/ J2EE (JDBC/ Servlet, JSP)
Front End : Java
Back End : My SQL 5.0
JAVA version : Jdk 1.6