This document describes an event management system (EMS) created for Tata Steel to help users manage events throughout the year. The EMS is an online application that allows employees to reserve meeting spaces, create events, and view a calendar of all scheduled events. It also allows administrators to approve new events, view notifications of upcoming events, and manage employee data and profiles within the system. The EMS provides different functions and views for administrators and regular employees to help organize events for the organization.

1. EVENT MANAGEMENT
SYSTEM
By DYogendra Rao & Ankit Kumar

2. Overview
This project is aimed at developing an online application for theTata Steel to
help users manage various events throughout the year. Event Management
System (EMS) is a software system for managing seminars and meeting rooms
within the Departments. It is also used as a central calendaring system for
events sponsored by the Department and its employee groups. Employees
can use this system to reserve meeting space and specify technical services for
their events.The system is an online application that can be accessed
throughout the organization and outside as well with proper login provided.

3. Home Page
Contains links to static pages :
• Home
• About
• Gallery
• Contact
• Sitemap
Also contains login options to log
into the EMS

4. Roles
Admin
• Home : Gives a quick guide to EMS. Explains
his rights and functions.
• Employee Panel : Gives access to employee
data
• CREATE new employee
• Read Employee data
• Update Employee data
• Delete existing employees
• Notifications : Event notifications
• See new created events awaiting approval
• See approved events of past
• See viewed-unapproved events
Employee
• Home : Gives a quick guide to EMS. Explains
his rights and functions
• View Events : Displays a calendar of events
• Create Event : Allows to create an event
• Profile :View personal information

5. ADMIN
Let us login as Admin

6. Admin - Home
Gives a quick guide to EMS

7. Admin – Employee Panel – search using personal no
Create Read Update & Delete Employee Information

8. Admin – Employee Panel –View all employees
Create Read Update & Delete Employee Information

9. Notifications
• Unread Notifications – Shows the
newly created events
• Approved – Shows the events
already approved by the Admin in
the past
• Seen but not approved – Shows the
events already seen by the admin
but not approved

10. Approving Event

11. Employee
Let us login as employee

12. Employee - Home
Gives a quick guide to EMS

13. Create New Event
Employee can fill the form
and create a new event
which goes to the Admin’s
unread notifications for
approval.

14. View Events
A fully functional calendar
capable of display events
of any month from any
year. The calendar is very
user friendly and along
with displaying the events
it also allows
creating, updating and
deleting events

15. View Events – Create Event
Creating Event using the
Event Calendar – select the
week from the left and
click on the time block to
create Event.

16. View Events – Update Event
Updating Event using the
Event Calendar – Just click
on the existing event to
update the event. Allowed
only if its your event.

17. Profile
Employee’s personal information :
This page displays the Employee’s
personal data like Personal
No, Name, Department, Designati
on, Address, Phone No, Email Id …
Change Password : The page also
allows the employee to change his
password.

18. Profile - Edit
Employee is allowed to edit and
update his profile partially. He can
only update certain fields like
Address, Phone No, Email Id …
Whereas fields like Personal
No, Name, Department, Designati
on are not editable by the
employee.
Remember : The admin has full
rights of editing the employee’s
profile.

19. “
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THANKYOU !!!
Event Management System
By DYogendra Rao & Ankit Kumar