this is a project related to schedule of meetings and this project provides details about the room and equipment present in that room for meeting.. this is a general description about the project and UML diagrams of the project.. The development and coding of project is not yet finalized.

1. Group Members:
1
1. Muhammad Zeejah Hashmi
2. Raja Aman Ullah
3. Sheikh Abdul Wahab
14-Arid-3671
14-Arid-3688
14-Arid-3704
Supervisor:
Ms. Noureen Zafar

2.  Introduction
 Existing System
 Problem Statement
 Proposed Solution
 Project Scope
 Project Objectives
 Diagrams
 Use case
 Sequence
 Activity
 Data Flow
 Class Diagram
 ERD
 Deployment
 Tasks Distribution
 Tools and Technologies
 Screen Shots
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• It is a web based as well as android based application concerned
with the scheduling of meetings in meeting rooms.
• It is also concerned with the details of assets or equipment's and
rooms available in the organization.
• Public User as well as employee can check the meeting status and
can give feedback about the system and other activities.
• Employee can schedule a meeting only if a slot is available and can
complain about any unnecessary activity.
• Admin can manage, add or update user, assets or room details.

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• Reservation of rooms for meeting held at different institutes
manually.
• Total scheduling of meeting is done by paper work.
• It takes time and can produce conflicts.
• It is hard to save and manage meetings data across a specific
meeting.
• If any person want to know about the room status, he/she
definitely contact to admin and then will be able to reserve a
room for meeting.
• There is no system to display status of meeting room outside the
rooms.

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The Ideal
• The system will provide a quick and easy solution to schedule
meeting by saving paperwork.
• The user will automatically schedule a meeting.
The Reality
• User has hard to schedule a meeting because he/she has to walk from
one wing to another to schedule a meeting.
• The company had hard time managing rooms and assets which is
time consuming.
The Consequences
This system is design to get rid of
• Extra time
• Extra expenses
• Human resource

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• Mobile phone or web will be utilized to schedule a meeting at rooms.
• A computer system will be used to store employee data.
• Simple and professional GUI for managing assets and room details.
• Status across each room displayed.
• System will generate summary of meetings at a particular day.
• Proper interface for complaints and feedbacks of system will be
designed.

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User/Employee
• A login authentication will be designed to validate the user’s login.
• A password recovery system will be design to change password in case of
password forgotten before login.
• A user dashboard will be design to accommodate each schedule placed
against current user and as well edit profile window is design to edit user
information.
Admin
• A poll of request will be design to accommodate ongoing and incoming
request.
• A notification is generated whenever a request is approved by admin.
• Admin will keep track of all information about users.
• A registration window will be design to add new user personal details.
• Admin will manage the database.
Public User
• A user will be able to view rooms and assets available in rooms.
• A user will be able to view the list of meeting spaces available.
• A user can give feedback about meetings, room details and assets.

8. 8
• Administrators will be given access to the system with username and
password.
• Administrators will be given facility to add new employee by entering
employee details.
• Administrators will be able to view the schedules by entering date and time.
• Administrators will be able to check the assets needed in a room upon
request.
• Administrators can change password of employee upon request.
• User will able to create/schedule a meeting through android or web. User’s
request will send to admin for confirmation.
• User can change time and date of meeting only slot is free for current user
or future user.
• User can acquire assets to be use within the room during meeting by
sending request to the admin.

9. 9
use case diagram of system

10. 10
Sequence diagram of Login

11. 11
Sequence Diagram of Give Feedback

12. 12
Sequence Diagram of Place Complaint

13. 13
Sequence Diagram of Add Room

14. 14
Activity diagram of Login

15. 15
Activity diagram of Place Complaint

16. 16
Activity diagram of Approve Meeting

17. 17
Activity diagram of Schedule Meeting

18. 18
Activity diagram of Check Status

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Class Diagram of System

21. 21
ERD Diagram of System

22. 22
Deployment diagram of System

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Names Tasks
Sheikh Abdul Wahab • Web Interface design and
Development
• Login Module
• User and Technical
Documentation
Muhammad Zeejah Hashmi • Mobile interface design and
development
• Room Reservation System
• Meeting Scheduling
Raja Aman Ullah • Database Design and
Development
• Layers architecture
implementation
• Active Directory management
system

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Tools
• MS Visual Studio 2010 or above
• MS SQL Server 2008 or above
• Android Studio 2.3.3 or any latest version
Language
• JAVA
• C#
• MySQL
• Asp.net
• HTML
• AJAX/JQuery
Technologies
• Boostrap
• Android SDK
• Web Services
• Asp.net
• Web Techonlogies (CSS,HTML,JS etc)

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System Specification
• Processor – Hp core i5 g4 and above
• Hard Disk – 20 GB or above
• Memory – 8GB RAM
• Android device (version kitkat 4.4 or above)

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