This document provides an overview and agenda for an orientation session for a mentorship program called TMPA Mentorship. The summary includes: 1) The orientation agenda covers registration, an orientation session, a mentor panel, discussing face-to-face objectives, breakout sessions, Q&A, and adjourning. 2) The timeline shows the program will run from December 2012 to June 2013, with recruitment and matching in November and an active mentoring phase from December to June. 3) Guidelines are provided for mentors and mentees including maintaining confidentiality and commitment to regular meetings over the 6 month program. 4) The objectives are to connect individuals, provide experienced guidance,

1. TMPA Mentorship
Orientation
Dec 4th, 2012
Charles Dimov
@cdimov

2. Agenda
6:30pm Registration / Network
7:00pm Orientation
7:25pm Mentor Panel
7:45pm F2F Objectives
8:00pm F2F Breakout
8:20pm Q&A & Final Words
8:35pm Adjourn

3. Timeline
Gauge Interest F2F Orientation Active Mentoring Wrap-up
Jun Oct Dec June
Recruit & Match
November: Based on survey responses, mentors & mentees - matched
Program: Active Mentoring to run December to June 2013

4. What is Mentorship?
 Mentorship is the process of harnessing experience
and knowledge and sharing it with others.
 It is about people learning from each other and
applying the learning.
 Opportunity to share their professional knowledge,
expertise and career perspective with others

5. Guidelines
 NOT A JOB SEARCH FORUM
 We are all mature adults  It’s up to you
 Program establishes structure
 Program makes the connections
 You need to drive it, stick with it, and make it work!
 Mentor & Mentee MUST give time and energy to
the mentoring partnership to make it work
 Must: be open to new ideas, and trust each other

6. Objective
 Connect individuals in the profession and provide the
opportunity to learn from each other’s experience
 Provide experienced Sounding Board
-technical experience
-marketing experience
-career guidance
 Opportunity to share
-leadership talent
-strengthen your network
-2 way street

7. Mentoring Process

8. Commitment
 6 months (Dec - May)
 F2F Orientation & Meet Mentee
 Regular mentor/mentee meetings
 Min: 1 hour / month
 Default: 1st Wed of each Month – 1 hr (7:00-8:00pm)
 Mentor Support & Best Practice Group – 30 mins
 Mentees: Mid Point Check – follow up call
 Feedback Survey: June
 Follow-through on commitments

9. Step 1: Build Relationship
Establish trust
 Get to know each other
 Establish mutual trust and respect confidentially
Explore mentor / mentee history
 Share both good AND bad experiences
 Allow for open and honest communication
 Understand how the mentee prefers to learn;
appreciate differences in learning styles and pace

10. Step 2: Goals
Set Mentor Goals
What does the Mentor want to accomplish?
ie: Groom a mentee / Develop leadership / Guide skills-career
Set Mentee Goals
a) Mentee wants to attain …
b) Objective milestones …
c) Guidance/Right Q’s - based on Mentor’s experience

11. Step 3: Coach & FollowUp
 Mentors: Keep it Positive!
 Help mentee outline Goals & Plan of Action (POA)
 Review Actions taken & Progress
 Provide clear feedback on their progress
 Key: Open / Honest communication
 Celebrate accomplishments!

12. Mentoring Panel

13. Mentoring Panel
 Mentors: Lee Garrison
Charles Dimov
 Mentees: Samantha Sharkov
Elizabeth Hosein

14. Topics for 1:1’s
 Your career journey and how you managed it
 Building Working Relationships / an organization
 Working across regions and geographies
 Increasing Visibility within an Organization
 Building networks
 Functional Expertise
 Qualities of a Star Performer
 Leadership
 Influencing Others
 Diversity Issues

15. Not Expected!
 NO: Provide personal intro’s
 NO: Spend more time than agreed
 NO: Take lead in the relationship
 setting up all meetings / drive career development
 NO: Continue beyond June 2012

16. Confidentiality
 TPMA Execs will not reveal any of your personal
information to other members participating in the pilot
program or any of the TPMA exec team
 Your personal information will never be posted on our
TPMA website
 Your email address will be provided to only your
Mentor/Mentee group
 CRUCIAL: maintain confidentiality and absolutely avoid
disclosure of any personal information outside the 1:1

17. Extra Reading…
 The Mentor Guide: Facilitating Effective Learning Relationships
 Managers as Mentors: Building Partnerships for Learning
 Secrets of a CEO Coach (coaching techniques you can use both for yourself and
for others)
 The Heart of Mentoring: 10 Proven Principles for Developing People to their
Fullest Potential
 The Elements of Mentoring
 The Manager’s Pocket Guide to Effective Mentoring
 Coaching and Mentoring for Dummies
 The Protégé ’s Guide: How to Have a Successful Relationship with a Mentor
 The Protégé ’s Guide to Mentoring

18. Recommendation…
 Solid Overview for Mentors
 Many many examples and
stories
 Ethical guidance

19. First Contact…
 Call out Numbers
 Mentor & Mentee please stand
 Get together F2F
 15min F2F exercise
 Back in room for Wrap-Up

20. 15min F2F Exercise
 Introduce each other
 Background, work, experience, hobbies, family/children…
 Exchanged contact info (email / phone #)
 Set time / date / place / length for next 1:1
 phone / skype / in-person [Starbucks, Tim Hortons…]
 First Wed. of month – from 7:00-8:00pm (1hr)
 Mentee to call Mentor on home telephone number
 Discuss Goals:
 How do you hope to give back as a Mentor?
 As a Mentee what learnings will help you most?

21. WELCOME BACK

23. Contacts / Resources
 Contact: mentorship@tpma.ca
 Charles Dimov
 Office: 416-207-7806
 Email: cdimov@hotmail.com
 Mentorship Blog & Forum
 http://www.tpma.ca/mentorshipblog
 For the Mentorship Program - these pages and resources are only
visible and accessible to members of the Mentorship Program
Participants Group

24. Volunteers & Executives

25. Final Words…
 Thanks to all of you who chose to partake.
 Deepest thanks to all the Mentors
 Keep your commitments to each other
Stick with it!
Make it happen!
Learn Something!
Have Fun!