This document outlines steps for project management teams to facilitate projects and processes through enhanced team interaction and cooperation. It provides objectives to evaluate previous projects, reduce mistakes and conflicts, enhance coordination, and achieve excellent results through building a superb team. Key steps include evaluation dialogues, zero-based planning, job function rehearsals, event flow rehearsals, physical rehearsals, and post-mortem evaluations. Concepts like preparation mindset, idea adoption, wholesome exploration, improvement, and zero-based thinking are discussed to optimize teamwork and project outcomes.

1. Project Management Facilitating Projects and Processes: Enhance Team Interaction for better results

2. MISSION To create a team cooperation – understand each other job To increase efficiency Of the steps of the event Physical Rehearsal Prepare you mentally for many conditions “ What if”

3. Objectives: Objective Evaluate previous project Reduce mistake and conflict Enhance coordination Achieve excellent results Build a superb team

4. Success Stories JMI Renovation Plan A&P Opening Ceremony Recruitment Team of Outstation Recruitment Organizing of a Business Conference Organizing of Student Camp

5. Pitfall of Project Management Everyone doing their own things No coordination No group discussion of individual activities No brainstorming Finger Pointing No physical rehearsal

7. Steps Evaluation Dialogue Zero Based Planning Job Function Rehearsal Event Flow Rehearsal Physical Rehearsal Post Mortem

9. Evaluation Dialogue Check your status

10. Evaluation Dialogue What has happened? How do you feel? What is the area you team do well? What area need to improve? What is your prioritize action plan?

11. Preparation Mindset

12. Concept of Effectiveness Adopt effective ideas Manpower, money, time, equipment

13. Concept of Idea Adoption Improve ideas (strengthen weak- nesses) Focus on strong points

14. Concept of Wholesome Exploration Explore different dimension of an event together to enhance understanding See things together will reduce conflict Plus/Minus/Interesting Fact/Plus/Minus/ Creative/Emotion/Summary

15. Concept of Improvement What went right? What area need to improve? What do we learn? What would I do if I have to do it again? What is my next action plan?

16. Zero Based Planning All things created twice

17. Concept of Improvement What went right? What area need to improve? What do we learn? What would I do if I have to do it again? What is my next action plan?

18. Zero Based Thinking Think everything from ground zero Do not bound by traditions Justify every old activities with reasons

19. Future Visioning What is the vision of the team? How do you want to be “different” and to go beyond?

20. Responsibilities Matrix Who do what Who are in the team

21. Timeline and Activities Matrix Define the activities and leader Decide the deadline Decide the team members

22. Job Function Rehearsal Know and Improve Each Other Job

23. Job Function What do you do? What are your challenges? Who is your customers? Can then group help the person to make the job better?

24. Event Flow Rehearsal Know the flow of events

25. Event Flow Who do what and where Coordination with each other Nothing is too small to look into

26. Physical Rehearsal Know the flow of events

27. Physical Rehearsal Stretch your imagination Prepare paper. Masking tape, pen and chair Run through the actual event Evaluation – roles, steps, coordination Rehearsal again

28. Actual Event Action Time

29. Preparation Check equipment Final Meeting: check roles, readiness Briefing to helpers: a. Objective b. Group Rules c. Leader d. Time Frame

30. Ground Rules Follow the leader Communicate constant Ask for help and extend help Talk to your leader; no complaint

31. Evaluation Check and balance

32. Post Mortem Feelings Feedback from people Praise team members What we have done well? What we could improve? Action Plan – what, who, when

33. Mental Rehearsal Go through the next day activities Reconfirm who, when and what Physical rehearsal if necessary Incorporate today’s evaluation results

34. Concluding Summary points Tomorrow challenges and goals Express our faith of their abilities Thank the team Adjourn in positive note