Time Management & Personal Organization
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Poor time management can lead to stress, reduced performance, and damaged relationships or missed opportunities. Assessing tasks by urgency and importance through a scoring system can help identify bottlenecks. Both internal factors like motivation and external factors like responsibilities should be considered. Creating a specific, measurable, ambitious, realistic, and time-bound action plan with objectives and sponsors can help with follow up and improvement over one month through reviewing objectives, modifications, and further needs. Good organization and time management can save time, reduce stress, boost performance, and increase happiness.
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Types of plans
The document defines several key organizational concepts:
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PLANNING & TYPES OF PLANNING
Planning is concerned with setting objectives, targets, and formulating plan to accomplish them. The activity helps managers analyse the present condition to identify the ways of attaining the desired position in future.
Planning function, nature and meaning of planning and types of planning
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3) Visual boards are used to depict goals, metrics, projects and ideas to show if progress is being made. They provide transparency and direct leaders to areas needing support.
4) Preparation, celebration
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The document discusses exercising positive control as the fifth step of the Management Task Cycle. It provides guidance on techniques for managers to effectively emphasize time, control details, apply goal pressure, and delegate tasks while avoiding becoming overly controlling. These include setting clear expectations and deadlines, regularly checking in on progress, engaging employees in goal setting, and trusting employees' abilities. The document also cautions against bottlenecks that can occur if managers skip earlier MTC steps and suddenly try to over-exert control.
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1. An action plan is a written document that outlines goals, objectives, actions, resources, and timeline to accomplish goals over a specified period.
2. Developing an action plan helps organize work, stay focused, prioritize tasks, and avoid procrastination. It also allows for evaluating progress and making adjustments.
3. Key components of an action plan include objectives, specific actions to achieve objectives with deadlines, required resources, and methodology for monitoring progress and revising the plan.
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This unit focuses on developing work priorities by planning work schedules, monitoring performance, and coordinating professional development. Key areas covered include planning and completing your own work schedule, monitoring work performance, and coordinating professional development. Objectives include preparing work plans, scheduling tasks to support goals, seeking feedback, reviewing performance through self-assessment, accessing learning opportunities, and using technology for self-development. Developing effective work schedules requires understanding how individual, team, and organizational plans interconnect and affect one another. It is also important to consider factors that could hinder completing tasks and achieving objectives when creating work schedules and contingency plans.
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Time Management & Personal Organization
- 1. Time Management & Personal Organization
- 2. Things getting out of control?
- 3. What poor time management does to you Stress Reduced performance Tensions with others Sickness Long-term effects can be as serious as damaged relationships or missed career opportunities
- 4. If you still have doubts Name the disadvantages of planning! Name the disadvantages of prioritizing! Name the disadvantages of being organized!
- 5. Assessment of your typical week Review of all your tasks. Review of their level of urgency and importance. Routine tasks vs. non-regular tasks. Score system allowing direct visual identification of bottlenecks
- 6. Identification of internal & external factors Listing of factors – Internal: Why? When – External: What? Who? When? Where? • Rating the level of independence
- 7. Defining the actions Listing of objectives following SMART approach – Specific – Measurable – Ambitious – Realistic – Time-bound Naming a “sponsor” for each objective
- 8. Follow-up & conclusion To happen within 1 month after finalization of the action list. Review of the objectives defined in the action plan. Review of possible modification of the implementation process. Evaluation of further needs.
- 9. Remember Good time management and good organization: Free you time (lots of it) Reduce stress Increase your performance Make you happier Allow you to do more and better things
- 10. Interested? Then make the time to contact us at: info@happyfuturegroup.com