Word processing allows for efficient document creation, editing, and formatting. It offers advantages like increased writing productivity and output through features that allow easy text manipulation. Microsoft Word is one of the most commonly used word processors and provides various tools for text, page layout, and graphics handling through its menus, toolbars, and dialog boxes. It enables formatting at the character, paragraph, and document levels for clear presentation.

1. Word Processing Week 3 Change is the law of life. John F Kennedy

2. summary BASIC FUNCTIONS, PROCESS AND TYPES OF WORD PROCESSOR MICROSOFT WORD Basic Skills Techniques: create documents editing documents formatting documents build table formatting large documents structuring contents build indexes Graphical uses: Clipart, AutoShape , WordArt, … Creating and using Template

3. BASIC FUNCTIONS & PROCESS OF WP WP - the tools for producing, saving, editing and managing text. The earliest WP  basic functions of manipulating text. Recently  page layout and graphics facilities Now more demand  ready-made style sheets, font-manipulation, and one-click boxes and icons. .: modern word-processors are now a combination of text-processors and page-layout packages.

4. Advantage of using WP 1. offer the chance to generate text revise text in ways which were inconceivable before. 2. makes writing more of a pleasure 3. saves time 4. increases output

5. TYPES OF WORD PROCESSOR The big four Corel Lotus Microsoft AppleWorks PC-based  uses Corel WordPerfect, Lotus Ami Pro (or the newer Word Pro), or Microsoft Word for Windows Mac  Apple Works WP

6. MS Word Screen Layout

7. Word allows you to efficiently produce documents for business or personal use such as newsletters, reports, letters and essays. OPENING A DOCUMENT When you start Word, it opens a new blank document. The default name is Document 1 If you open several new documents  Document 2, Document 3… until they are saved and named Intro to MS Word

8. Task Panel

9. Menu Bar

10. Toolbars The Standard toolbar contains buttons—icons—representing the most popular commands. The Formatting toolbar contains icons that change the appearance of text in a document.

11. Opening a Document Using the Dialog Box File  Open  chose file to open

12. Zooming In on or Out of a Document

13. Using Four Document Views

14. Word Wrap, and Insert and Overtype Modes Word Wrap automatically wraps text to the next line between right and left margins. Insert Mode enters text as it is typed and moves existing text to the right. Overtype Mode enters text over any text that already exists.

15. Backspace and Delete keys The Backspace key deletes to the left of the insertion point. The Delete key deletes to the right of the insertion point.

16. Various dialog boxes: Printing

17. Various dialog boxes: Save/Save As

18. Message Box: Closing and Exiting Word When you close a document, if the document hasn’t been saved, Word will automatically display a box asking if you want to save the document

19. Print Preview

20. Kuiz 1 (Close Book) 28/1/2008 Take out a piece of paper.Write your name & matric no. Using Ms Word.State how what is the maximum zoom in and maximum zoom out In Ms Word menu bar – under file.Tell the difference between close and exit command

21. Editing and Formatting Documents

22. Text Editing Options EDIT  Cutting, copying, and pasting Text can be cut or copied from one document location and pasted to another location

23. Editing Options on the Menu Bar Reach the Cut, Copy and Paste options by Menu bar Standard toolbar Keyboard Mouse

24. Using AutoCorrect AutoCorrect automatically corrects common errors as they are being typed “ hte” is automatically converted to “the” Frequently misspelled words or phrases can be added to AutoCorrect

25. Formatting Purpose of formatting: Clarity and readability Formatting such as changes the look of a single letter, word, or a series of words Change the type, size and appearance of text Apply bold, underline, and italics to text Change the text color Word offers three levels of formatting Character Paragraph Document

26. Character Formatting Typography refers to the style and appearance of printed text Font is the design for a set of characters that describe size, weight and spacing of characters

27. Text Formatting Six main Formatting toolbar functions used to format text

28. Font Type and Appearance FONT TYPE serif sans serif FONT APPEARANCE allows text to appear bold (darker in color), italics (slants the letters right), or with an underline (places a line under the text)--or a combination of the three bold, italicized, and underlined

29. Format Font Window/ Dialog Box

30. Font Style Style  a combination of different formatting options into one function Example: To format the title of a report with 16 pt, Arial, and bold, apply the Title Style in one step that incorporates all three font changes Find Styles on the left side of the Formatting toolbar in the Style box The Style box lists all styles available for the open document

31. Changing the Text Color Changing Case Alignment  the horizontal placement of text in relation to the right and left margins Inserting Bullets and Numbered Lists Headers and Footers Other formatting elements

32. Indents three types of indenting: First line indent—indicates the first line of a new paragraph Hanging indent—used for bulleted and numbered lists, and bibliographies and resumes) Negative indent—extends beyond the margins First line and Hanging Indent markers

33. Document Formatting and Displaying Formatting Marks Word inserts nonprinting characters into the text, including Space: dot Paragraph: Paragraph symbol Tab: right arrow

34. LONG DOCUMENTS: Formatting Reports Page number Page break Section break

35. LONG DOCUMENTS: Creating a Table of Contents To create a table of contents Specify entries/use pre-defined headings Build the entries into a table of contents TOC field can only be generated if there are styles applied to the document headings and subheadings

36. LONG DOSUMENTS: Creating an Index To create an index Mark the words and phrases to be included Build the index

37. Using Tables and Graphics

38. Drawing or Inserting a Table Three ways to create a table Use the Insert Table button to select the number of rows and columns Use the Draw Table tool to create a table with cells of different heights Convert existing text, data from a database, or data from a worksheet

39. Operations with tables Add/delete rows/columns Adjust column width/row heights Convert table to text or vise-versa Table autoformat Calculation in cells

40. Inserting an autoshape in a word document can size, rotate, flip, and color the AutoShapes

41. Inserting a Picture or Photo

42. Resizing a Selected Object

43. Wrapping Text Around an Image Format Picture dialog box

44. Creating a Text Box A text box is a movable, resizable container for text and graphics Can enhance the text box with fill colour, adding shadow

45. Using WordArt to create special effects on text by inserting a Microsoft Office drawing object

46. Using Clip Art Clip Art is a stored image that can be inserted into a Word document

47. Inserting Symbols Symbols  special, foreign language, and measurement characters

48. TEMPLATES A template  a collection of styles, keyboard assignments, and toolbar assignments saved to a file—making them readily available and saving time Word provides templates for common types of documents, saved in special files with a .dot extension Templates can be created and saved from scratch, can be based on an existing document, or can be based on another template

49. Creating and Using Templates Templates and Template categories available in Word