This document provides an introduction to using Microsoft Word. It covers launching and closing Word, identifying the interface, typing and saving documents, and reopening saved files. It also discusses basic formatting such as changing font, size, style and color, and paragraph justification, indentation and spacing. Formatting techniques like selecting, cutting, copying and pasting text are also demonstrated.

1. Word Basics
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2. what you'll learn
● The basics of Microsoft Word application
– Launching and closing the application
– Identifying the application interface
– Typing in your first document
– Saving your document
– Reopening your saved documents / files
– Using toolbars
● Basic formatting
● Changing font face, size, style and color
● Playing around with paragraph justification, indentation, spacing
● Manipulating text through select, cut, copy and paste
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3. exercise > launch application
● Navigate to Start -> All Programs -> Microsoft
Office -> Microsoft Office Word 2003
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4. introducing microsoft word
Title
bar
Menu
Toolbar
Cursor
New, empty Window
document controls
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5. exercise > menu and exit
● Click on any of the
menu
● Look at the list of
things to do
– Try Exit
● That's how you
close the Word
application
● You can also use
the Window
controls
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6. happens everytime
● Whenever you launch Word,
– it gives you a new Word document
– the document is empty
– by default, the name is 'Document1'
– the name is displayed on the Title Bar
● You can either
– continute editing Document1
– open another saved Word Document
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7. exercise > basic keyboard skills
● Use the keyboard
– Type your full name
– Type your full address
● Hints
– to get on a new line, press Enter
– to move the cursor around, use the arrow keys
– to delete something, press the Backspace key
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8. exercise > save your file
● Do this
– Find the File menu
– Click on it
– Save the file
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9. save dialog
● Word will ask
you where to
save the file
● Best place
– My Documents
● Choose the
name of the file
● Click Save
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10. exercise > open a saved file
● Do this
– Close Word
– Launch Word again
– Go to File -> Open
– Select the file we just saved
– Note the Title Bar
● it should display the name of the recently opened file
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11. exercise > new file
● You already have a
file / document
opened
● What if you want to
work on a new file,
and edit two files at
once?
– Go to File -> New
– Select Blank document
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12. sidestep for a bit
● What have we learned?
– Launch the Word application
– Close it
– Save a document
– Open a saved document
– Create a new document
● Any questions?
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13. toolbars... chocolate bars...
● Toolbars are 'shortcuts' for menus
● Remember how to
– open a file? This is a
Standard
– save a file? Toolbar
– create a new file?
● We can use the toolbar! Try them!
Open file Print file
New file Preview file
Save file before printing
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14. more toolbars...
● Word has two default toolbars
– Standard
– Formatting
● Remember, whatever shortcuts you see on the
Formatting Toolbar can actually be reached using
the Format Menu
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15. exercise > small paragraph
● Do this
– Write a paragraph about your own
self
● Name
● Address
● What do you do? Working as?
Studying in what year?
● Your 3 favorite colors
● Your favorite food and drink
● Hobbies
● Anything!
– Save the file with the name 'Myself'
● Next, we're going to use the
Formatting Toolbar!
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16. exercise > select to format
● To format
– to change the appearance and style
of a particular element in a Word
document / file
● Element?
– A whole paragraph
– A single word
– A sentence
● How?
– Select that element first!
● Click and hold, drag and release
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17. exercise > formatting frenzy
● Explore the Formatting Toolbar, and do these
exercises
– Change font face
● Change the font face of your name
– Change font size
● Make the whole paragraph bigger
● Enlarge your name so that it's bigger than the rest
– Change font style (bold, italic, underline)
● Assign any or all the styles to your address
– Change font color
● 'color' your favorite colors!
– Feel free to format more!
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18. sample job
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19. exercise > paragraph formatting
● Select the whole paragraph
● Play around with these options in the Formatting
Toolbar
Align Left Center Justify Line Spacing
Align Right
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20. exercise > paragraph indentation
● Observe the ruler and indents
Right indent
First-line indent
Left indent Hanging indent
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21. sidestep for a bit
● What have we learned?
– Toolbars
● Standard
● Formatting
– Formatting
● change font face, size, style and color
● change paragraph justification and line spacing
● change paragraph indentation
● Any questions?
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22. cut, copy, paste trick
● How to quickly move your last sentence to be the
first sentence?
– Solution 1
● type the whole sentence back as the first sentence
● delete the last sentence at the end, OR
– Solution 2
● select the last sentence
● cut it
● go to the beginning of the paragraph
● paste it!
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23. exercise > cut and paste
● Here's the replay
– select – cut (Edit -> Cut)
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24. exercise > cut and paste (cont)
– go to the start of the – done!
paragraph (click there)... and
paste! (Edit->Paste)
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25. exercise > cut vs copy
● You can actually perform copy instead of cut
– What's the difference?
● Cut takes away the selected portion
● Copy makes a copy of the selected portion
● How the pros do it
– Using the keyboard!
● Ctrl + C for Copy
● Ctrl + X for Cut
● Ctrl + V for Paste
– Repeat previous exercise using keyboard only
● Another great hint
– You can paste same thing multiple times!!!
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26. exercise > undo and redo
● There is a feature in Word
that no one can live without
– ability to undo or redo changes!
● Try deleting any part of your
paragraph
– Now type Ctrl + Z (Edit->Undo)
– What do you see?
– Now type Ctrl + Y (Edit->Redo)
– What do you see?
● Undo and Redo is located
under the Edit menu
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27. end of module
● What have we learned?
– Cut
– Copy
– Paste
– Keyboard shortcuts
– Undo
– Redo
● Any questions?
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