This document provides an introduction to Microsoft Office 2010 and Microsoft Word. It discusses the different applications included in Microsoft Office and the current version. It then covers topics like understanding how word processors work, customizing Word, checking spelling and grammar, and preparing documents. Specific Word features covered include the Word window, word wrap, keyboard shortcuts, toggles, page numbers, cover pages, headers and footers, watermarks, and saving documents.

1. INTRODUCTION TO MS OFFICE

2. MICROSOFT OFFICE 2010
 A package of softwares
 Word – text editor
 Excel – spreadsheet
 PowerPoint – presentations
 Outlook – e-mail
 Access – database
 Publisher – brochures, calendars, postcards, etc.
 +++
 The current versions are Office 2013
which was released on
January 29 in 2013.

3. OBJECTIVES
 Understand how word processors work
 Customize Microsoft Word
 Use features that improve readability
 Check spelling and grammar
 Display a document in different views
 Prepare a document for distribution
 Modify document properties

4. INTRODUCTION
 A word processor is a computer application used for the
typing, editing, formatting, and perhaps printing.
 Example of word processing applications are
 Word Perfect
 Professional Write
 Corel WordPerfect
 Open Office.org (Open Source)
 Microsoft word etc.
 In this course, attention will be on Microsoft word

5. MS WORD
Microsoft Word is a full-featured word
processing program for Windows and the
Macintosh from Microsoft.
It is a sophisticated program with
rudimentary desktop publishing
capabilities that has become the most
widely used word processing application
on the market.

6.  It was originally written by Richard Brodie for
IBM PCs running DOS in 1983. With Microsoft
Word you can create professional-looking,
formatted text documents.
 Microsoft Word enables you to type all kinds of
documents, edit, add objects (drawings, pictures
etc) and print e.g. letters, reports, articles,
magazines etc

7. VERSIONS OF MICROSOFT WORD
 Word 6.0
 Word 95
 Word 97
 Word 2000
 Word XP
 Word 2003
 Word 2007
 Word 2010
 The current version on the market is Word 2013

8. Microsoft OFFICE WORD 2010 allows you
to create and edit personal and
BUSINESS documents, such as letters,
reports, invoices, emails and books
By default, documents saved in Word
2010 are saved with the .docx extension.
Microsoft Word can be used for the
following purposes:

9.  To create business documents having various graphics
including pictures, charts, and diagrams.
 To store and reuse ready-made content and formatted
elements such as cover pages and sidebars.
 To create letters and letterheads for personal and
business purpose.
 To design different documents such as RESUMES or
invitation cards etc.
 To create a range of correspondence from a simple office
memo to legal copies and reference documents

10.  Word processing software, such as Microsoft Word 2010,
is the most commonly used type of software.
 Students, office assistants, managers, and professionals
in all areas use word processing software to produce a
variety of documents.
 Common examples of such document include: An annual
report, a supply list, a newsletter, and an agenda.
 Word processing software enables you to enhance
documents in a wide variety of ways that you will explore
as you complete this lesson.

11. WORD PROCESSING

12. THE WORD WINDOW
Zoom slider
Rulers Scroll bar
Title bar
Quick Access Toolbar
View buttons
Status bar

13.  As shown here, a document opens in a window. Tools are
placed conveniently around the document.
 The status bar contains information that is useful. If you
have used other Office software applications, then some of
the tools will be familiar to you.
 The basic features of Word are the Ribbon, the Quick
Access Toolbar, the scroll bars, and the status bar.
 In Word, the status bar displays the page number where
the insertion point is located, the total number of pages,
and the total number of words.
 The view buttons display the document in various layouts,
such as Print Layout, Full Screen Reading, Web Layout,
Outline, and Draft.

14. WORD WRAP
 Word wrap is an automatic function in word processing
software. It enables you to type continuously without pressing
Enter at the end of every line. The only time you press Enter
is at the end of a paragraph. This saves you from having to
worry about how much text will fit on a line.
 A hard return is created when you press Enter to move the
insertion point to the next line.
 A soft return is created by the software as it wraps the text to
a new line. As you insert or delete text, the soft returns adjust
automatically.

15.  The paragraphs at the top of the figure shows
two hard returns.
 The first paragraph has four soft returns and the
second has three.
 When the margins were moved for the third and
fourth paragraphs, the hard returns remained
but the number of soft returns decreased
because more text fits on the lines.

16. WORD WRAP
Hard returns
Soft returns
Soft returns
Hard returns

17. KEYBOARD SHORTCUTS
Keys Moves Insertion Point
Left arrow One character left
Right arrow One character right
Up arrow Up one line
Down arrow Down one line
Home Beginning of the line
End End of line
PgUp Up to the previous page
PgDn Down to the next page

18. TOGGLE SWITCHES
 A toggle, when pressed or clicked, causes the
computer to switch from one setting to another.
 You are probably familiar with the Caps Lock
action on the keyboard. Each time you press it,
the next thing you type will change from
uppercase to lowercase, or vice versa.
 A number of features in Word work in a similar
way. Bold, Italic, and Underline commands are
toggles.

19. Another toggle command is the Show/Hide
feature. When active, the formatting applied
to a document is revealed.
Located in the Paragraph group on the
Home tab, non-printing format marks
appear when it is active. This slide shows
the formatting marks for this document
when the Show/Hide feature is on.

20. TOGGLE SWITCHES
Show/Hide
Hard return
Tab
Space between words

21. PAGE NUMBERS
 Lengthy documents benefit from the addition of page
numbers. They serve as a reference point for the writer and
the reader.
 The Page Number command in the Header & Footer group
on the Insert tab is used to place page numbers into a
document. If you add or delete pages, Word will
automatically adjust the page numbers. You can select to
display the numbers at the top or bottom of the page in the
header or footer areas, and they can be left, center, or right
aligned.

22. PAGE NUMBERS
Format Page Numbers
Placement options
Gallery

23.  Using Word you can customize the format of the
page numbers.
 For instance, you may wish to use Roman numerals
on the preface pages and Arabic numbers on later
pages.
 You may also start the page numbering on a page
other than the first page, as commonly done when
creating the title page.
 Click Page Number on the Insert tab and then
Format Page Number. The feature displays the Page
Number Format dialog box.

24. PAGE NUMBERS (CONTINUED)
Start numbering on page
Click to display formats
Page Number

25. COVER PAGE
 Word 2010 offers a feature that enables you to
quickly create a preformatted cover page for your
document.
 Click Cover Page in the Pages group on the Insert
tab to view the gallery of designs. For each
design, fields such as Document title, Company
Name, Date, and Author enable you to
personalize the cover page. If you do not need a
field, you can remove it.

26. COVER PAGE
Cover Page
More cover pages
Gallery

27. HEADERS AND FOOTERS
 Headers and footers give your documents a professional
appearance. The header consists of one or more lines of text at
the top of each page. The header might include the name of the
organization, author, or title.
 The footer displays at the bottom of the page. It might contain a
page number or the date the document was created. If you use
the Header and Footer features to set up these areas, they
appear automatically on every page of the document. You also
have the option to use only a header or a footer, or to use both.

28. HEADERS AND FOOTERS
Display options
Fields to insert
Header area
Footer area
Formatting options Position options

29. WATERMARKS
 Watermarks refer to very light text or graphics behind the text of
a document. It is often used by companies to add the logo to
documents. Sometimes the status of a document, such as for
review only, confidential, or draft is used as watermark text.
Shown here are the words For Review Only as a watermark.
 Click Watermark on the Page Background group on the Page
Layout tab to select a watermark from the gallery, or click
Custom Watermark at the bottom of the gallery to set a picture or
other text as the watermark. Watermarks do not appear on
documents saved as Web pages, so you will not see them if you
are in Web Layout view.

30. WATERMARKS
Watermark
Watermark
Watermark
options

31. SAVE A DOCUMENT
 It is important to remember to save your document regularly as you
are working on it. By default, documents save as Word 2010 files.
 When you complete your work on a document and are ready to
share the document, you should consider compatibility issues that
might arise. Because some people may have a different version of
Microsoft Word, you may want to save the document in Word 97 –
2003 format. Click the File tab, and then click Save As. Select the
Save as type arrow and select Word 97 – 2003. Type a name for
the file in the Save As box. The document will be saved with a .doc
extension rather than the .docx extension of a Word 2010 file.

32. SAVE A DOCUMENT
Word 97 – 2003
Save as type arrow

33. SUMMARY
 Word processors have features that make it easy
to create documents.
 Consider both the content and look of the
document.
 Create copies of documents and back up
changes at every opportunity.

34. QUESTIONS