The document outlines a module on report writing at Amity University Noida, focusing on the purpose, scope, and fundamental principles of reports. It details various types of reports, their structures, and essential components, such as methodology and conclusions. Additionally, it discusses project and summer internship report writing, providing a comprehensive overview of formal communication in reporting.

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Amity University NOIDA (Communication Skills)
Semester: III Communication Skills
Module IV: Report Writing
Purpose and Scope of a ReportPurpose and Scope of a Report
Fundamental Principles of ReportFundamental Principles of Report
WritingWriting
Project Report WritingProject Report Writing
Summer Internship ReportsSummer Internship Reports

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A Report is a formal communication,
written for a specific purpose; it includes
a description of procedures followed for
collection and analysis of data, their
significance, the conclusions drawn from
them, and recommendations, if required.
A Report is a formal communication,
written for a specific purpose; it includes
a description of procedures followed for
collection and analysis of data, their
significance, the conclusions drawn from
them, and recommendations, if required.
DefinitionDefinition
Amity University NOIDA (Communication Skills)

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TypesTypes
REPORT
WRITTEN REPORTWRITTEN REPORT
ORAL REPORTORAL REPORT
INFORMAL REPORT
INFORMAL REPORT
FORMAL REPORTFORMAL REPORT
Routine ReportsRoutine Reports
Interpretive ReportsInterpretive Reports
Informative ReportsInformative Reports
Routine Reports Examples: Laboratory
Reports, Progress Reports, Inventory Reports,
Inspection Reports, Annual Confidential
Reports of Employees, etc.
Amity University NOIDA (Communication Skills)

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Fundamental Principles of Report WritingFundamental Principles of Report Writing
• Formal Written Communication
• Specific Purpose and Defined
Audience/Reader
• Procedures of Collection and Analysis
of Data are described
• Data is Organized
• Discussion and Description
• Documentation of An Incident, Process,
Interpretation, or Strategy etc.
Amity University NOIDA (Communication Skills)

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Purpose and Scope of a ReportPurpose and Scope of a Report
 In simple words, Report comes into existence
when we have an event to be carried back to
someone who was not there.
 It is usually an answer to a question/hypothesis
or a demand from some other person for
information.
ImportanceImportance
Fundamental Principles of Report WritingFundamental Principles of Report Writing
Amity University NOIDA (Communication Skills)

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StructureStructure• Cover
• Frontispiece
• Title Page
• Copyright Notice
• Forwarding Letter
• Preface
• Acknowledgements
• Table of Contents
• List of Illustrations
• Abstract and Summary
Front Matter
Amity University NOIDA (Communication Skills)

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StructureStructure
Main Body
• Introduction
• Methodology
• Discussion and
Description
• Conclusions
• Recommendations
Amity University NOIDA (Communication Skills)

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StructureStructure
Back Matter
• Appendices
• List of References
• Bibliography
• Glossary
• Index
Amity University NOIDA (Communication Skills)

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Project Report WritingProject Report Writing
Technical Reports/Project Reports/ Reports in JournalismTechnical Reports/Project Reports/ Reports in Journalism
A Written statement of the facts of a
situation, project, assignment or test;
how these facts were ascertained; their
significance; the conclusions that have
been drawn from them; the
recommendations that are being
made.
Amity University NOIDA (Communication Skills)

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Summer Internship ReportsSummer Internship Reports
TWO FORMS:
•WPR – Work Progress
Report
•Final Project Report
Amity University NOIDA (Communication Skills)

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Module IV: Report Writing
Purpose and Scope of a ReportPurpose and Scope of a Report
Fundamental Principles of ReportFundamental Principles of Report
WritingWriting
Project Report WritingProject Report Writing
Summer Internship ReportsSummer Internship Reports
Amity University NOIDA (Communication Skills)

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• What is a Report?
• What are the main Features/Characteristics of
Report?
• Discuss the Structure of a Report/Project/Term
Paper/Research Project.
• Explain the Guidelines given for the various
components of a Report.
Book Suggested: Business Correspondence and Report Writing by
R C Sharma & Krishna Mohan
Parveen Kumar
pkumar12@amity.edu
Amity University NOIDA (Communication Skills)