The document outlines the format and content requirements for writing official letters, including sender and receiver addresses, salutations, subject formatting, body structure, and complimentary closes. It specifies that letters should be formatted in block style with left alignment, no indentation in paragraphs, and proper punctuation rules. Additionally, it emphasizes the importance of including a reason, details, and action required in the letter's body.

1. Sender’s Address (Return Address)
Date Line-
(April 10, 2021 or 10 April 2021 or 10.04.2021)
Do not use 10-05-2021 etc.
Inside Address (Receiver’s Address e.g. Designation, Organization, City)
Salutation: Dear Sir/Dear Madam/Respected Sir/Respected
Madam/Dear Mr. Singh/Ms. Singh etc. (Avoid writing Mam)
Subject: …… (Bold/Underlined)… (no full stop at the end – but write a Descriptive Subject – not just a
single word)
Three Parts are there in the Body of Letter:
 WHY (The Reason/Problem) (e.g. I wish to state…)
 Details/Explanation of the Problem
 Action Required from the Receiver (e.g. Therefore, I request you to…)
Expression of Goodwill:
(e.g. Thanking you in anticipation. or Thank You. - Do not forget to mark a Full Stop.
Thanking you (no full stop with it)
Complimentary Close:
Yours sincerely/faithfully (Your’s Sincerely)
…Signatures…
Name
Designation
 Letters are used for EXTERNAL COMMUNICATION
 This is BLOCK Format.
 Every part is indented to the LEFT.
 Do not JUSTIFY the text.
 In the BODY, the paragraphs should not be indented. Each Paragraph will begin from the extreme left.
 No Punctuation Mark is used after the Subject statement, Salutation & Complimentary Close.